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Added 9 mins ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
…departments and is responsible for coordinating the academic and administrative aspect of the co-op and career program area(s) and other forms of experiential learning, as appropriate,…
Added 9 mins ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…Engineering programs, as well as the Department's research-based and professional graduate programs, including but not limited to the professional MEng programs in Biomedical Systems and…
Added 9 mins ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…independently within the Campus Security team to ensure efficient and professional service delivery in an environment that aligns with the university's mission of offering a welcoming,…
Added 9 mins ago
EC
Clinical Supervisor FT
EHN Canada
Carters Point, NB
- $80,000 to $95,000 CAD / year
- Full-time
…including clinical content of sessions, client expectations, administrative processes, maintenance of excellent referent communication, outcome measures and discharge…
Added 9 mins ago
AE
Human Resources Generalist
Aspex Eyewear Inc.
Mont-Royal, QC
- Full-time
We are looking for a proactive and organized professional who is comfortable working independently, managing multiple priorities and supporting both employees and management.
Added 9 mins ago
AY
Personal Assistant & Social Media Coordinator
AGS Youth Soccer Club
Toronto, ON
- Part-time
…founder's day running smoothly and help turn ideas into consistent, professional social-media content. This combines practical personal-assistant support with hands-on social-media…
Added 9 mins ago
FB
Assistant Grocery Manager
Farm Boy Inc.
Oakville, ON
- $21.5 CAD / hour
- Full-time
Provide office and administrative support, including inventory management, ordering, invoicing, schedule maintenance, and payroll functions.
Added 9 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Warman, SK
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 9 mins ago
E
Hoist Coordinator
EllisDon
Toronto, ON
- Full-time
Excellent verbal and written communication skills with a professional demeanor.
Added 9 mins ago
S
Junior Buyer/Expeditor
Stantec
Calgary, AB
- Full-time
Added 24 mins ago
MH
Certified Orthotist
Mable Health
Brandon, MB
- Full-time
…clinic specializing in orthotic services. We're a close-knit, professional team that values data-driven care and a supportive work…
Added 24 mins ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
…testing for information technology, academic, government and professional testing programs around the world. Pearson VUE provides a full suite of services from test development to data…
Added 39 mins ago
SM
Clinical Coordinator - Langley
Snore MD
Langley (District), BC · Langley, BC
- $22 to $25 USD / hour
- Full-time
Administrative Rockstar: Support insurance paperwork and other administrative tasks
Added 39 mins ago
NS
Research Assistant - Psychiatry - Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
…contact for study-related inquiries. The role also provides administrative and project support by organizing meetings and timelines, maintaining study records and databases, processing…
Added 39 mins ago
Senior Planner - Development
County of Wellington
Guelph, ON
Prepare and present reports, with professional opinion recommendations and comments on major Official Plan Amendments, Subdivisions, Condominiums, Aggregate and Part Lot Control…
Added 39 mins ago
PR
Accounting Technician
POWERGROUP Resources
Remote, Canada
- $55,000 to $75,000 CAD / year
- Full-time
- Remote
…a broad range of organizations, including entrepreneurial, professional, corporate, industrial and farming businesses in both Canada and the United…
Added 39 mins ago
PR
Customer Service Representative
POWERGROUP Resources
Smithville
- Full-time
Greet and assist customers in person, over the phone, and by email, delivering professional and exceptional customer experience
Added 39 mins ago
PR
Bookkeeper
POWERGROUP Resources
Hamilton, ON
- Full-time
…services. We value technical excellence, collaboration, and professional growth, and we are seeking a Bookkeeper to support our expanding practice. As part of our team, you'll have the…
Added 39 mins ago
PR
Operations Coordinator
POWERGROUP Resources
Norwich, ON
- $60,000 to $75,000 CAD / year
- Full-time
…support our growing business services team. This role combines administrative responsibilities with client service, quoting, purchasing, billing support, and project coordination. The ideal…
Added 39 mins ago
DI
Claims Assistant - Winter 2027 Co-op/Intern
Definity Insurance Company
Waterloo, ON
- Full-time
Professional, friendly, and courteous in all interactions, whether with customers or co-workers
Added 39 mins ago
Research Assistant - Psychiatry - Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
…contact for study-related inquiries. The role also provides administrative and project support by organizing meetings and timelines, maintaining study records and databases, processing…
Added 54 mins ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 54 mins ago
RB
Director-Global Tax Operations
Royal Bank of Canada
Toronto, ON
- Full-time
High professional maturity and emotional intelligence, with excellent interpersonal skills connecting with people across a wide variety of seniority and backgrounds.
Added 1 hour ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
The guest experience: Run registration, welcome guests, handle walk-ins and set a warm, professional tone from the first hello
Added 1 hour ago
HE
Marketing Management Trainee
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time
…members, and develop transferable skills that support your professional…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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