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Added 9 mins ago
FB
Central - Assistant Manager - Inventory Control - Contract
Farm Boy Inc.
Mississauga, ON
- Contract
Added 24 mins ago
Procurement Manager
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Hands-on experience leveraging modern AI, automation, or data analytics tools in day-to-day workflows to enhance productivity and decision-making.
Added 24 mins ago
Pharmacy Assistant II - PT
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Preferred: Pharmacy Assistant Diploma from a recognized post-secondary institute
Added 24 mins ago
Administrative Assistant
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Mississauga, ON
We are looking for a dynamic and proactive Administrative Assistant; the successful candidate will utilize their previous experience to proactively support staff members within the…
Added 24 mins ago
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Office Administrator
ITK
Ottawa, ON
- Full-time
Strong data entry and record keeping skills with the ability to pay attention to detail;
Added 24 mins ago
MD
Direct Support Professional Senior - Behavior Modification Assistant
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- Part-time
Experience collecting and summarizing data to document program delivery by observation, charting and measuring.
Added 38 mins ago
SD
Pharmacy Assistant, Hourly Part Time Afternoon
Shoppers Drug Mart
Selkirk, MB
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 38 mins ago
SD
Pharmacy Assistant
Shoppers Drug Mart
Moncton, NB
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 38 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Selkirk, MB
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 38 mins ago
W
(CAN) Pharmacy Assistant
Walmart
Kenora, ON
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 38 mins ago
C
Pharmacy Assistant
Cencora
Edmonton, AB · CAN > AB > Edmonton > Savaryn
- Full-time
Added 53 mins ago
Scheduling Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other…
Added 53 mins ago
Career Centre Program Assistant (Term)
University of Toronto
Mississauga, ON
Under the supervision of the Resource Centre Coordinator, the Career Centre Program Assistant provides support to the Resource Centre Unit operations, drafting career information reports,…
Added 53 mins ago
Social Media and Digital Communications Specialist (Term)
University of Toronto
Mississauga, ON
Reporting to the Assistant Director, Employer Relations & Marketing, the Social Media and Digital Communications Specialist is responsible for developing, coordinating, and implementing…
Added 1 hour ago
IS
Administrative Assistant - Quebec
InnovMetric Software Inc.
QC
- Full-time
We are currently looking for an Administrative Assistant to provide support to the Marketing Department. A warm, dynamic, and welcoming work environment awaits you!
Added 1 hour ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
A Scientific Assistant (SA) plays an important role in ensuring the department functions efficiently and effectively by supporting students and faculty members and by coordinating with…
Added 1 hour ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…reporting to the Manager, Commuter Services, the Client Services Assistant (CSA) is responsible for the delivery of front office services including citation resolution, data entry, campus…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Warman, SK
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
IH
Nursing Unit Assistant
Interior Health Authority
Penticton, BC
- Full-time
Assembling and maintaining patient/resident charts, inputs patient/resident data and transcribing information into relevant systems such as MARS, Kardex, Careplan, charts or electronic…
Added 1 hour ago
JI
Assistant Store Manager - Back-end Ops
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PE · Summerside, PE
- Full-time
As an Assistant Store Manager – Back‑End Operations, you will play a critical leadership role in ensuring these business lines are supported through safe, efficient, and accurate…
Added 1 hour ago
NS
Research Assistant - Psychiatry - Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
The Research Assistant supports research studies by coordinating study administration, participant scheduling and screening, data collection and management, and regulatory documentation…
Added 1 hour ago
DI
Claims Assistant - Winter 2027 Co-op/Intern
Definity Insurance Company
Waterloo, ON
- Full-time
Ensure labelling of invoice is accurate (document type, subtype, title, along with other data)
Added 1 hour ago
Research Assistant - Psychiatry - Department of Research
Nova Scotia Health and IWK Health
Halifax, NS
The Research Assistant supports research studies by coordinating study administration, participant scheduling and screening, data collection and management, and regulatory documentation…
Added 2 hours ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 2 hours ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
North Vancouver, BC
- Full-time
…Information systems and related database system/s to enter data, generate blood collection lists and reports, etc. Answers telephones, files and distributes materials as…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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