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Added 13 mins ago
FR
Safety Advisor - Stevens Group
Facet Recruitment
Dartmouth, NS
- Full-time
Education: Training or education in Health & Safety. A National Construction Safety Officer (NCSO) designation or other relevant safety certification or designation is preferred.
Added 29 mins ago
TC
Public Health Inspector
The Corporation of the County of Lambton
Point Edward, ON
- Full-time
Participate in ongoing professional development opportunities and maintain current professional knowledge of environmental public health sciences, regulations, techniques, procedures,…
Added 43 mins ago
UO
Development Officer
University of Victoria
Victoria, BC
- Full-time
Jointly reporting to the hiring Associate Director of Faculty Development, and to the Dean or unit head of an assigned portfolio, or a Senior Development Officer (SDO) if in place, the…
Added 44 mins ago
EM
Customer Order Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
Added 1 hour ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 1 hour ago
CO
Experienced Police Officer (All Ranks) - Class 9
City of Grande Prairie
Grande Prairie, AB
- Full-time
Are you an experienced officer of any rank looking for a new opportunity?
Added 3 hours ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
…functions, including personnel, planning, budgeting, policy development, and coordination of services. The position exercises independent judgment and decision-making within applicable law,…
Added 3 hours ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
…functions, including personnel, planning, budgeting, policy development, and coordination of services. The position exercises independent judgment and decision-making within applicable law,…
Added 3 hours ago
V
Administration Officer
VMCH
Mulgrave, NS
- Full-time
Professional development and career progression opportunities
Added 3 hours ago
PA
Network and Systems Specialist
Prodomax Automation Ltd.
Barrie, ON
- Full-time
This position will report to the (Information Technology) IT Manager, North America and dotted line to the Chief Financial Officer.
Added 4 hours ago
NR
Children’s Services Program Supervisor
Niagara Region
ON · Niagara, ON
- Contract
Post-secondary degree in Child Development or equivalent is preferred.
Added 4 hours ago
NR
Supply Registered Early Childhood Educator
Niagara Region
ON · Niagara, ON
- Part-time
…colleagues. Will draw on their professional knowledge of child development, learning theories and pedagogical and curriculum approaches to plan, implement, document and assess…
Added 6 hours ago
T
Business Development Manager
Tru
Toronto, ON
- Full-time
Tru Inc. is seeking a Business Development Manager. We have one (1) permanent position available for an immediate start. This position reports to the Chief Revenue Officer.
Added 8 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 10 hours ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
Added 13 hours ago
Development Officer, College of Engineering
University of Saskatchewan
Saskatoon, SK
The Development Officer reports to the Director of Advancement, College of Engineering and works collaboratively with University Relations staff and College of Engineering leaders, faculty…
Added 13 hours ago
FH
Lead, Clinical Engagement, Meditech Expanse Project
Fraser Health
Surrey, BC
- Full-time
In partnership with the Chief Clinical Information Officer (CCIO) and Chief Medical Information Officer (CMIO), champions and leads within the Advance Program, this is an exciting clinical…
Added 13 hours ago
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Vice President, Internal Audit
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Regina, SK
- Full-time
…Reporting to Conexus’ Board of Directors and Chief Executive Officer, the Vice President, Internal Audit is responsible for establishing, leading, and sustaining Conexus’ independent…
Added 13 hours ago
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Wealth Compliance Officer
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Regina, SK
- Full-time
We're looking for a collaborative and detail-oriented individual to come on board as our Wealth Compliance Officer at Thrive Wealth Management and Aviso Wealth, for a temporary term, up to…
Added 13 hours ago
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Internal Solutions Support Officer
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Regina, SK
- Full-time
We’re looking for a motivated team-player to come on board as Internal Solutions Support Officer in Regina, Saskatchewan. This opening is temporary to June 2027. We are looking for someone…
Added 13 hours ago
CO
Human Resources Coordinator
County of Middlesex
London, ON
- Full-time
…employee and labour relations, health and safety, and training and development within the County of Middlesex. The successful candidate will be integral in the implementation and…
Added 19 hours ago
IS
Fund Development Manager
InspireHealth Supportive Cancer Care
Vancouver, BC
- Full-time
Reporting to the Director of Development and working closely with the Development Officer and Sr. Marketing Manager, this role supports the planning and execution of major fundraising…
Added 20 hours ago
PT
Mortgage Loan Officer
Price Team Mortgages
Fergus, ON
- Full-time
Role Description This is a part time evening and Saturday morning , on-site Mortgage Loan Officer role based in Fergus, ON. The Mortgage Loan Officer will meet with clients to assess their…
Added 20 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
MF
Funding and Data Officer
McConnell Foundation
Toronto, ON
- Full-time
The Funding and Database Officer ensures data accuracy and consistency in the Foundation’s grants management system and funding processes. Reporting to the Funding Manger, the role is a…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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