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Added 6 mins ago
YO
Wellness Administrator
YMCA of Greater Toronto
Torrance, ON
- Part-time
Respond to first aid situations promptly and communicate with camp senior staff, external healthcare providers, and parents as necessary.
Added 6 mins ago
VC
Legal Counsel 3
Vancouver Coastal Health
Vancouver, BC
- $60.78 to $87.37 CAD / hour
- Full-time
Reporting to Senior Legal Counsel, the Legal Counsel 3 possesses the strong leadership abilities required to provide strategic legal advice and litigation support to leaders and staff…
Added 6 mins ago
KD
District Controller (Waterloo Office and Saskatchewan District)
Karis Disability Services
Waterloo, ON
- Full-time
…financial results to government (Ministry), District leadership, Senior Management, Program Managers, Karis Disability Services staff and Finance team…
Added 6 mins ago
P
Microsoft 365 Modern Work Senior Consultant
Protiviti
Calgary, AB · Vancouver, BC
- Full-time
Protiviti is looking for a Technology Consulting Senior Consultant to join our growing Microsoft team.
Added 6 mins ago
P
Toronto Internal Audit & Financial Advisory (Financial Services) Associate Director
Protiviti
Toronto, ON
- Full-time
Added 6 mins ago
WM
Senior Software Engineer
Wellington Management
Toronto, ON
- Full-time
The Enterprise Data Experience team is seeking a Senior Software Engineer to design, build, and enhance
Added 6 mins ago
AC
Senior Manager, AI Solutions
Air Canada
Toronto, ON · Dorval, QC
- Full-time
As Senior Manager, AI Solutions, you will lead a portfolio of AI solutions for one or more business domains, such as the corporate functions (HR, Legal, IT, and Procurement), and a…
Added 21 mins ago
PT
Senior Project Manager
Phair Talent Partners
Barriere, BC
- $150,000 to $180,000 CAD / year
- Full-time
Simpcw Resources Group is seeking a Senior Project Manager to lead the successful delivery of multiple major projects from initiation through to final completion. Reporting directly to the…
Added 21 mins ago
P
Project Coordinator, Renewables
Proven
Toronto, ON
- Full-time
Build and maintain project schedules, and coordinate field work and technologist scheduling with the Senior Geotechnical Engineer who leads the technical team.
Added 21 mins ago
IL
Communications Coordinator (Health and Welfare)
IATSE Local 873
Toronto, ON
- $41 to $42.25 CAD / hour
- Full-time
Strong interpersonal skills with the aptitude to interact and connect with diverse audiences and provide professionally sound advice to senior management.
Added 21 mins ago
M
Senior Project Manager
Multiplex
Toronto, ON
- Full-time
The Senior Project Manager is responsible to manage the project team and oversee all administrative functions and duties on all types and sized projects/scopes. This includes managing…
Added 21 mins ago
P
Junior Software Developer
Proven
Calgary, AB
- Full-time
We are hiring a Junior Software Developer, a recent graduate or early-career developer, to join a small team under our Lead Full-Stack Developer. You will learn by shipping: building…
Added 21 mins ago
P
Project Coordinator, Renewables
Proven
Calgary, AB
- Full-time
Build and maintain project schedules, and coordinate field work and technologist scheduling with the Senior Geotechnical Engineer who leads the technical team.
Added 21 mins ago
B&
Project Manager - Mechanical Special Projects
Black & McDonald Limited
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…reporting, and managing project change under the direction of senior leadership. Duties and responsibilities…
Added 21 mins ago
P
Junior Software Developer
Proven
Mississauga, ON
- Full-time
We are hiring a Junior Software Developer, a recent graduate or early-career developer, to join a small team under our Lead Full-Stack Developer. You will learn by shipping: building…
Added 21 mins ago
P
Controller
Proven
Mississauga, ON
- Full-time
PRI is an equal-opportunity employer committed to building a diverse and inclusive team. We welcome applications from all qualified candidates, and we particularly encourage applications…
Added 21 mins ago
WA
Structural Designer Drafter J26-28
Westmar Advisors Inc.
Burnaby, BC
- Full-time
Under the direction of the Manager, Design and Drafting and in collaboration with senior engineering resources, contribute to the design and drafting of structures and civil works for…
Added 21 mins ago
B
Senior Projects Manager, Major Projects
BGIS
Vancouver, BC
- Full-time
The Senior Project Manager, Major Projects plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements. At this level, the…
Added 21 mins ago
TR
Leasing Manager, Retail
Taylor Ryan Executive Search Partners
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
The Leasing Manager will work closely with an established senior leasing leader, providing support across leasing activities in British Columbia and Alberta.
Added 22 mins ago
Supervisor Child & Youth ID #1666
YMCA of Simcoe/Muskoka
Wasaga Beach, ON
Be an active contributing participant on the centre senior staff team.
Added 22 mins ago
Projects Manager, M&E
Strategic Group
Calgary, AB
Maintain open communication with project teams, stakeholders, and senior management.
Added 22 mins ago
EC
Senior Electrical Designer/Heat Trace Designer
EnGlobe Corp.
Calgary, AB
- Full-time
Tetranex is seeking a full-time Senior Electrical Designer/Heat Trace Designer for our Calgary office
Added 36 mins ago
U
Human Resources Manager
Univeris
Toronto, ON
- Full-time
Senior & Strategic Evaluation: Personally lead full-cycle recruitment, structured interviews, and candidate evaluations for mid-to-senior, leadership, and mission-critical…
Added 36 mins ago
CA
Assistant Resident Manager (Part-Time)
Centurion Asset Management Inc.
Huntsville, ON
- Part-time
…apartments, providing related information and forms and collecting applications and deposits as required. Ensure the timely collection and deposit of rental payments; initiate follow-up…
Added 36 mins ago
SJ
Development Officer - Annual Giving & Donor Relations
St. Joseph's Hospice of London
London, ON
- Full-time
Research and prepare operating and program grant applications, coordinating reporting, renewals and funder stewardship.

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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