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Manager, Financial Accounting & Reporting
Roofmart
Brampton, ON · Roofmart Shared Services
- Full-time
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SS
Team Member Experience Coordinator - Temporary Full Time (1 year)
Sienna Senior Living
Old Stittsville, ON · Stittsville, ON
- Full-time
At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams…
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Sr Reinsurance Business & Data Analyst
SCOR
Toronto, ON
Reporting to the VP, Claims & Operations, this senior individual contributor role is responsible for reinsurance operations, data management, business analysis, and operational systems…
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LC
Buyer, Senior
Linamar Corporation
Guelph, ON
- Full-time
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Senior Strategic Sourcing Specialist
Wawanesa Insurance
Calgary, AB · Winnipeg, MB · Toronto, ON · North York - Toronto, ON (Hybr, ON
Working under limited supervision, the Senior Strategic Sourcing Specialist is responsible for assisting Strategic Sourcing Managers by helping to manage vendor category management,…
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Manager, Commercial Asset Management
Trans Mountain
Calgary, AB
Build and maintain senior-level relationships with existing and prospective shippers, refiners, producers, traders, and other key stakeholders to strengthen customer relationships and…
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Senior Data Engineer
Epsilon Solutions Ltd.
Mississauga, ON
- $65 to $70 CAD / hour
- Contract
We are seeking an experienced Senior Data Engineer with strong expertise in SQL, Data Warehousing, and Snowflake to join our Capital Markets technology team. The ideal candidate will play a…
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Sr. Technology Project Manager
Tundra Technical Solutions
Toronto, ON
- $97,000 to $110,000 CAD / year
- Full-time
The Senior Technology Project Manager is responsible for leading the successful delivery of complex technology programs and projects that support organizational priorities. This role…
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Commercial Manager
GagaMuller
Regina, SK
- Full-time
Lead MEP commercial reviews, change meetings, package negotiations, payment reviews and senior client governance meetings, ensuring technical and commercial positions remain aligned.
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Director of GRC
Insight Global
Toronto, ON
- $185,000 to $190,000 CAD / year
- Full-time
Excellent executive presence and ability to influence senior leadership.
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Senior Python Developer
Futran Solutions
Mississauga, ON
- Full-time
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Accounting and Finance Lead
Providius
Hamilton, ON
- $75,000 to $95,000 CAD / year
- Full-time
Beyond routine accounting, you'll work directly with senior leadership to improve financial visibility through monthly reporting, budgeting, cash flow monitoring, and financial analysis.…
Added just now
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Business Anlayst- Capital Markets
Infotek Consulting Inc.
Toronto, ON
- Contract
We are seeking an experienced Senior Business Analyst to support the ongoing operations and enhancement of enterprise collateral management platforms within a Capital Markets environment.
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SS
Senior Validation Engineer- Agentic AI
Sapphire Stream Technology
Toronto, ON · Greater Toronto Area, Canada
- Full-time
SST is seeking an experienced Senior Agentic AI – Validation & Automation Engineer to join our engineering team in Markham, Ontario.
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IG
Power Platform Developer
Insight Global
Toronto, ON
- $40 to $45 CAD / hour
- Contract
Insight Global is looking for a Senior Power Platform / Canvas Apps Developer to join an application development team supporting Contact Centre business partners.
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Safety Advisor - Stevens Group
Facet Recruitment
Dartmouth, NS
- Full-time
…autonomy to solve safety challenges with full support from senior leadership. With exposure to multiple companies and varied environments, your work will remain engaging and rewarding,…
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2I
Senior Systems Testing/ QA Specialist
2iSolutions Inc.
Toronto, ON
- Contract
Our Toronto-based client is hiring a Systems Testing/QA Specialist – Senior for a 4-month hybrid contract opportunity in Toronto, ON. The role requires onsite attendance up to 3 days per…
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Operations Supervisor - Security Systems
Convergint
Burnaby, BC
- Full-time
…slip, identified through the security teams, to the appropriate senior…
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Business Development Manager, Toronto
Digicast
Toronto, ON
- Full-time
…solutions, broadcast services, and the iCast suite of products, to senior decision-makers and…
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Knowledge Graph Engineer
Centraprise
Toronto, ON
- Contract
We are seeking a Senior Full-Stack Engineer to build and maintain a knowledge graph platform for enterprise data governance. The role involves developing scalable backend services,…
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Account Director (PR, Integrated)
MSL (Global)
Toronto, ON
- $105,000 to $115,000 CAD / year
- Full-time
As an Account Director, you will serve as a trusted counselor to senior clients, leading integrated teams and overseeing programs that earn attention, build trust and deliver measurable…
Added just now
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Talent Acquisition Manager
Falco Logistics
Toronto, ON
- $85,000 to $110,000 CAD / year
- Full-time
Senior, executive-level role reporting directly to the CEO. Falco Logistics is a fast-growing non-asset freight brokerage in Ontario (about 20 people today, with roughly 20 more hires…
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Water Resources Graduate
Stantec
Markham, ON
- Full-time
Assisting senior staff with writing reports and design briefs to document analyses.
Added just now
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Accounting and Finance Lead
Providius
Hamilton, ON
- $75,000 to $95,000 CAD / year
- Full-time
Beyond routine accounting, you'll work directly with senior leadership to improve financial visibility through monthly reporting, budgeting, cash flow monitoring, and financial analysis.…
Added just now
DI
Senior Manager, Digital Experience and Growth
Definity Insurance Company
Toronto, ON
- Full-time

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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