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Executive Assistant
BDO
Vancouver, BC
- Full-time
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
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WI
Senior Technical Manager, Project Management
WSP in Canada
Winnipeg, MB
- Full-time
…managers and coordinators; support proposal strategy and client development; ensure quality and technical review processes are followed; and provide senior-level reporting to clients and…
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Data Governance Analyst
Benchmark Recruitment
Vancouver, BC · Greater Vancouver Metropolitan Area
- Contract
Our client, a provincial organization supporting affordable housing and housing services across British Columbia, is seeking an experienced Data Governance Analyst for a 7-month hybrid…
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Senior Systems Engineer
Aviso
Vancouver, BC
- $100,000 to $120,000 CAD / year
- Full-time
Reporting to the Director, Infrastructure Operations, the Senior Systems Engineer is responsible for independently operating, engineering, and improving Aviso's hybrid infrastructure…
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CC
Project Manager (Fixed-Term 12 months)
Coast Capital
Surrey, BC
- Contract
…progress to the team, project sponsor, steering committee, senior management and stakeholders as…
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NS
Data & Analytics Consulting Leader
N2P Systems
Toronto, ON
- Full-time
…consulting, and business growth across the Banking, Financial Services, and Insurance (BFSI) sector. This senior leadership position combines enterprise data strategy, analytics, artificial…
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WI
Senior Technical Manager, Project Management
WSP in Canada
Saskatoon, SK
- Full-time
…managers and coordinators; support proposal strategy and client development; ensure quality and technical review processes are followed; and provide senior-level reporting to clients and…
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MR
General Manager
MyLife Retirement
Penetanguishene, ON
- Full-time
…and operated by Sunray Group, a family-run hospitality and development corporation with a portfolio of prestigious global hotel brands. Drawing on deep hospitality expertise, the team is…
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Vice-président(e) exécutif(ve), Développement des affaires - Montréal | Executive Vice President, Business Development - Montreal
Equans Services Canada & US
Montreal, QC
- Full-time
As the company's senior commercial leader, the EVP drives profitable growth through market expansion, new customer acquisition, strategic account development, and the positioning of Equans…
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Account Manager, National Accounts - Hybrid - Markham, Ontario, Canada
ClaimsPro LP
Markham, ON
- Full-time
Your claims load is driven by senior executives and business development staff from coast to coast.
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Senior Cost Controller (Minerals & Metals)
Ausenco
Burlington, ON
- Full-time
We’re seeking a Senior Cost Controller to support our Eastern Canadian Mining & Metals team.
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WI
Senior Technical Manager, Project Management
WSP in Canada
Calgary, AB
- Full-time
…managers and coordinators; support proposal strategy and client development; ensure quality and technical review processes are followed; and provide senior-level reporting to clients and…
Added just now
WI
Senior Structural Engineer, Buildings
WSP in Canada
Calgary, AB
- Full-time
…shape safe, resilient and high-performing buildings. In this senior role, you’ll contribute technical leadership throughout the project lifecycle, collaborate across disciplines, and help…
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Senior Planner/Scheduler (Minerals & Metals)
Ausenco
Burlington, ON
- Full-time
We’re seeking a Senior Planner/Scheduler to support our Eastern Canadian Mining & Metals team.
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Sales Director (Toronto)
Productive Shop
Toronto, ON
- $100,000 to $150,000 CAD / year
- Full-time
…and Gemini), content, paid advertising, website design and development, and AI workflow automation. Most of our clients are mid-market and enterprise companies in the US, in fields like…
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Senior Legal Counsel, Technology & Commercial
CAA Club Group
Thornhill, ON
…trusted Member-based organization, we provide products and services that are essential to Members’ safety and peace of mind. With over 2.6 million Members across Ontario and Manitoba, we…
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LC
Business Development Sr. Manager-Warehouse as a Service
Loblaw Companies Limited
Brampton, ON
- Full-time
· 5–7+ years of professional experience in business development, commercial sales, or account management, preferably within warehousing, third-party logistics (3PL), contract logistics,…
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SS
Account Manager, National Accounts - Hybrid - Markham, Ontario, Canada
SCM Services d’assurances
Markham, ON
- Full-time
Your claims load is driven by senior executives and business development staff from coast to coast.
Added just now
Income Officer - Automotive Finance - 18 months contract - Anjou, Quebec or Hamilton, Ontario
Scotiabank
QC · Anjou, QC
Referring exception income situations to the Senior Income Analyst, Manager, or GRM ACE, as required for review and resolution.
Added just now
Income Officer - Automotive Finance - 18 months contract - Anjou, Quebec
Scotiabank
QC · Anjou, QC
Referring exception income situations to the Senior Income Analyst, Manager, or GRM ACE, as required for review and resolution.
Added just now
AW
Senior Systems Engineer
Aviso Wealth
Remote, Canada
- $100,000 to $120,000 CAD / year
- Full-time
- Remote
Reporting to the Director, Infrastructure Operations, the Senior Systems Engineer is responsible for independently operating, engineering, and improving Aviso’s hybrid infrastructure…
Added just now
SD
Senior Project Manager
Symbiotic Digital
ON · Downtown Toronto (Central Bay Street), Ontario
- Contract
We are seeking an experienced Senior Project Manager /
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VP, Chief Internal Auditor | Great West
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
…risk management and control issues to the Audit Committee, senior executives, regulators and other key…
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Manager, Product Management
The Canada Life Assurance Company
London, ON · Toronto, ON
Play a key role in the marketing, positioning, and promotion of Canada Life’s segregated fund products and services. This involves the development and implementation of a strategic product…
Added just now
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Senior Estimator
EllisDon
London, ON
- Full-time
…post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a…

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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