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Added 13 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Temporary
Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) at Banfield Pavilions in Vancouver, BC. Apply now to join the team!
Added 13 mins ago
M-
Assistant Manager
Midas - Edmonton 5392
Edmonton, AB
- $60,000 to $75,000 CAD / year
- Other
Start your career as an Assistant Manager with Midas Tire & Auto! This is a large and busy operation and we are looking for candidate's who can hit the ground running!
Added 13 mins ago
YO
MACK (Maintenance, Assistant Counsellor, Kitchen)
YMCA of Greater Toronto
Torrance, ON
- Part-time
The MACK (Maintenance, Assistant Counsellor, Kitchen) position supports camper experiences and camp operations through assignments in counselling, kitchen, maintenance, and program support.…
Added 13 mins ago
AF
Senior Financial Service Representative - Office 1547
Attain Finance
Brampton, ON
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 13 mins ago
PA
Automotive Sales Representative
Pfaff Automotive Partners Inc.
Thornhill, ON
- Full-time
Participate in ongoing product, sales, and professional development training.
Added 13 mins ago
CO
Student Research Assistant
College of New Caledonia
Prince George, BC
- Full-time
…apply the skills acquired during their post-secondary studies, training certifications, previous employee training, or new employee training to be delivered on-the-job at CNC…
Added 14 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Ottawa, ON
A day in the life of a Maintenance Assistant:
Added 14 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Ottawa, ON
A day in the life of a Maintenance Assistant:
Added 14 mins ago
L
Deli Assistant Department Manager - Full Time
Longo's
Milton, ON
- Full-time
We are looking for a Deli Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 28 mins ago
LC
Vêtements Assistant Gérant/Superviseur temps partiel jour
Loblaw Companies Limited
Montreal, QC
- Part-time
…We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top…
Added 29 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Nanaimo, BC
Added 29 mins ago
530 - OUR LADY OF PROVIDENCE CC/SA/EDP - Assistant Teacher
Family Day Care Services
Brampton, ON
Put your training, experience and passion for quality Child
Added 29 mins ago
A
Laboratory Assistant
ALS
North Vancouver, BC · CAN - BC - North Vancouver
- Full-time
As an Entry-Level Laboratory Assistant, you will have the opportunity to:
Added 29 mins ago
B
Seasonal Retail Sales Assistant
Boomerang
Toronto, ON
- Full-time
Boomerang is expanding its Toronto team and is looking for a Seasonal Retail Sales Assistant to support face-to-face sales campaigns delivered through retail environments, promotional…
Added 29 mins ago
B
Sales Assistant (Sports-Minded)
Boomerang
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Boomerang is looking for a Sports-Minded Sales Assistant to join its growing Toronto team. This is a hands-on sales role suited to individuals who enjoy a fast-paced, team-focused…
Added 29 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Kingston, ON
- $21.5 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 29 mins ago
LM
Réceptionniste
LASIK MD
Pointe-Claire, QC
- Full-time
You receive cross-training for the Clinical Assistant position.
Added 43 mins ago
LE
Assistant Store Manager - Full Time - Pacific Centre
L'Occitane En Provence
Vancouver, BC
- Full-time
As an Assistant Store Manager at L’Occitane Pacific Centre, your mission is to create an environment that offers a peaceful respite from the hustle and bustle of daily life. Working closely…
Added 58 mins ago
FC
HR Coordinator (6-month Contract)
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required…
Added 58 mins ago
FC
HR Coordinator Bilingual / Cooronnateur (trice) RH bilingue
Fidelity Canada
Toronto, ON · Montreal, QC
- Full-time
Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required…
Added 58 mins ago
Nursing Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 58 mins ago
Rehabilitation Assistant - SMHC-Repost
Winnipeg Regional Health Authority
Selkirk, MB
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 58 mins ago
IH
Medical Laboratory Assistant IV
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Grade 12, successful completion of a recognized Laboratory Assistant training program, plus three year's recent, related experience, including one year in a supervisory capacity or an…
Added 58 mins ago
LG
Assistant Store Manager - Full Time - Pacific Centre
L'OCCITANE Group (B Corp)
Vancouver, BC
- Full-time
As an Assistant Store Manager at L’Occitane Pacific Centre, your mission is to create an environment that offers a peaceful respite from the hustle and bustle of daily life. Working closely…
Added 1 hour ago
FB
Central - Assistant Manager - Inventory Control - Contract
Farm Boy Inc.
Mississauga, ON
- Contract
Provide direction, training, and support to team members, ensuring administrative processes are completed accurately and in accordance with established policies and procedures.

Modern Niagara

Executive Assistant

Vaughan, ON, L4H 4S6, Canada

Expected annual compensation; $75,000 - $85,000 · Full-time

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Job details

Pay: Expected annual compensation; $75,000 - $85,000
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

Provide seamless administrative support to senior leadership.
Coordinate meetings, reports, and strategic initiatives across multiple teams.
Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

Manage calendars and schedule meetings across business units and regions.
Coordinate agendas and meeting minutes.
Prepare and edit executive reports, presentations, and documents.
Track and follow up on action items and deadlines.
Coordinate logistics for site visits, team-building events, and off-sites.
Assist with project timelines, milestones, and resource allocations.
Support performance management assessments and annual evaluations.
Handle travel coordination and expense reconciliation.
Plan and coordinate events.
Perform additional related duties as required.

Must-haves:

3–5 + years of experience supporting senior executives.
Advanced skills in preparing high-quality presentation materials.
Strong written and verbal communication skills.
High degree of professionalism and confidentiality.
Ability to work independently and manage multiple priorities.
Advanced proficiency in MS Office, including PowerPoint.
Strong organizational and time management skills.

Nice-to-haves:

Exposure to AI assistants and basic Power BI knowledge.
Previous experience in construction or development industry.
Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at careers@modernniagara.com so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. They are responsible for tracking action items, managing travel logistics, and supporting strategic initiatives across multiple business units.

Requirements

Candidates must have 3–5+ years of experience supporting senior executives and possess advanced proficiency in MS Office, particularly PowerPoint. Strong organizational, communication, and time management skills are essential for this role.

Skills

Administrative support
Calendar management
Meeting coordination
Report preparation
Presentation design
Communication skills
Confidentiality
Time management
Organizational skills
MS Office
PowerPoint
Project tracking
Travel coordination
Expense reconciliation
Event planning

Benefits

Performance based bonus
Flexible health and dental benefits
Health spending account
Employee and family assistance program
Vacation package
Employer paid parental leave top up
Annual community day
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Report Preparation
Presentation Materials
MS Office
PowerPoint
Project Management
Travel Coordination
Expense Reconciliation
Event Planning
Construction Industry
AI Assistants
Power BI
Performance Management
Strategic Initiatives
Confidentiality
Professionalism
Time Management

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