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Added 3 mins ago
Project Coordinator - Maternity Leave
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Monitor the progress of projects and deal with problems as they arise (flag and escalate to management if necessary). Follow up with the customer to guarantee the brand promise and a…
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Modern Niagara

Project Coordinator

Ottawa, ON, K2M 2G8, Canada

Pay: Expected annual compensation; $50,000 - $65,000
Job type: Full-time
Experience: 1+ years of Project Coordination experience in construction or mechanical contracting.
Posting language: English
Posted: Aug 18, 2026

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Original job description

Role Summary
The Project Coordinator works closely with the Project Manager to support the successful execution of projects. This role provides technical and administrative assistance to ensure projects move forward efficiently, safely, and in alignment with Modern Niagara standards.

Why This Role Matters to Modern Niagara
Project Coordinators are critical to maintaining project organization, supporting field and office teams, and ensuring timely delivery. Their work directly impacts project success, client satisfaction, and operational excellence.

Key Impact / Purpose

Support project delivery by managing documentation, schedules, and communication.
Strengthen collaboration between project managers, site teams, and subcontractors.
Contribute to continuous improvement by participating in reviews and process enhancements.

Duties and Responsibilities:

Provide administrative support to Project Managers, Project Teams, and Site Superintendents.
Organize and distribute project-related documents and drawings from manufacturers, suppliers, and subcontractors.
Perform data system entries (purchase orders, change orders, WIP forecast sheets, construction schedules).
Set up and maintain project start-up binders.
Create, log, and track all project communication and documentation.
Negotiate and manage contracts with subcontractors and vendors where required.
Maintain document control of all site paperwork.
Participate in operational meetings and project reviews.
Perform additional related duties as required under the direction of the hiring manager.

Must-haves:

Post-secondary education in Construction Management, Mechanical Engineering, or equivalent experience.
1+ years of Project Coordination experience in construction or mechanical contracting.
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Excellent organizational skills and attention to detail.
Clear and effective communication skills.
Hold or be eligible to obtain Government of Canada security clearance (project specific requirement).

Nice-to-haves:

Experience with project/construction management software.
Exposure to project financial management.
Strong problem-solving skills and ability to manage multiple priorities.

This is a replacement position. Expected annual compensation; $50,000 - $65,000

Modern Niagara offers a competitive total compensation package including:

Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure - and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [email protected] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Project Coordinator provides administrative and technical support to project managers and site teams to ensure efficient project execution. Key duties include managing project documentation, tracking schedules, and performing data system entries.

Requirements

Candidates must have post-secondary education in Construction Management or Mechanical Engineering and at least one year of relevant experience. Proficiency in Microsoft Office and the ability to obtain government security clearance are also required.

Skills

Project coordination
Construction management
Administrative support
Document control
Data entry
Contract management
Microsoft Office
Scheduling
Communication
Organizational skills
Attention to detail
Problem-solving
Mechanical engineering
Vendor management

Benefits

Flexible Health and Dental benefits
Health spending account
Employee and Family Assistance Program
Vacation package
Employer Paid Parental Leave Top Up
Annual Community Day
Corporate Discounts

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction
Mechanical Contracting
Documentation
Purchase Orders
Change Orders
WIP Forecast
Construction Schedules
Subcontractors
Vendors
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Security Clearance
Infrastructure
Project Management Software
Financial Management
Site Superintendents
Operational Meetings

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