Find work in Canada.

335,000 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/ English) - Toronto
Scotiabank
Toronto, ON
…profile and aligns with applicable investment program, gathering research & product information from internal and external sources, entering client trades as directed by client or Advisor,…
Added 8 mins ago
AVP & Senior Counsel, Litigation
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Reporting to the Vice-President & Associate General Counsel, Litigation and Employment, as an AVP & Senior Counsel, Litigation, you will be a key leader of the of the Canadian Litigation…
Added 20 mins ago
Research Associate
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The MyeliNeuroGene Research Laboratory, directed by Dr. Genevieve Bernard, MD, MSc, a clinician-scientist, is looking for a motivated person to fill the position of full-time Research…
Added 23 mins ago
Associate Advisor
Royal Bank of Canada
Ottawa, ON
Full-time
As an Associate Advisor, you will work with the Investment Advisor team and be responsible for providing proactive advice and support to our clients and the Investment Advisor, helping…
Added 36 mins ago
Associate, Global Markets Corporate Banking
BMO Capital Markets
Toronto, ON
Full-time
…corporate and investment banking, treasury management, as well as research and advisory services to clients around the world.…
Added 36 mins ago
Associate, Global Markets Credit – Commodities
TD Securities
Toronto, ON
Full-time
GMC Commodities Associate is responsible for supporting the Commodities Sales & Trading Desks through the analysis, approval, and ongoing management of a diversified portfolio of…
Added 37 mins ago
Master of Professional Accounting Program Advisor, Edwards School of Business
University of Saskatchewan
Saskatoon, SK
Full-time
Works with the Associate Dean Research, Graduate Programs, and Faculty Relations to assist with all aspects of managing research initiatives within the Edwards Accounting Department.
Added 37 mins ago
Lab Medical Asst IV - Tech Asst POC
BayCare Health System
St. Joseph's, NL · St Josephs, NL
Full-time
Added 38 mins ago
Manager, Accreditation and Strategic Initiatives, Edwards School of Business
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting to the Associate Dean, Strategy & Professional Programs this position works closely with the School’s senior leadership team, providing strategic support and…
Added 52 mins ago
HR Assistant
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
$4,594 to $4,827 CAD / month
Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 52 mins ago
Benefits Administrator
University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 1 hour ago
Associate Advisor
RBC Dominion Securities
Toronto, ON
Full-time
As an Associate Advisor, you will work with an Investment Advisor team and be responsible for providing proactive advice and support to our clients and the Investment Advisor, helping…
Added 1 hour ago
Videojournalist (French Services) (On Site)
Radio-Canada
Sherbrooke, QC · Greater Sherbrooke Metropolitan Area
Full-time
Radio-Canada Estrie is seeking a versatile videojournalist to be based in Granby. Reporting to Associate Managing Editor Émilie Richard, you will gather and present daily news stories that…
Added 1 hour ago
Search Engine Optimization Manager
Omnicom Media
Toronto, ON
Full-time
Assist Associate Director with developing agency partners’ process and workflow to ensure a collaborative and efficient working relationship (process, timelines, budgets).
Added 1 hour ago
Director of HR & Operations
BC Legal Management Association
BC · West Vancouver, BC
Other
Research, evaluate, recommend, and implement employment and other administrative policies and procedures.
Added 1 hour ago
Part Time Sales Associate - Toronto Eaton Centre
Geox
Toronto, ON
Part-time
…to changing and improving . We identify , through constant research , the most advanced technologies and the latest trends , so that we can eventually incorporate them in our unique…
Added 1 hour ago
Canada Registered Branch Associate Trainee
Edward Jones
Petawawa, ON
Full-time
If you’re looking for a challenging and rewarding career, the Registered Branch Associate role at Edward Jones may be the right opportunity for you. Registered Branch Associates are…
Added 1 hour ago
MSc Recruiting Associate
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
$57,594 to $72,018 CAD / year
Full-time · Contract · Temporary
…relationships with Indigenous communities through our teaching, research and community…
Added 1 hour ago
Associate Machine Learning Engineer
Medcan
Toronto, ON
$71,465 to $98,264.75 CAD / year
Full-time
Medcan is seeking a motivated and hands-on Associate Machine Learning Engineer to support the development and delivery of innovative machine learning, AI, optimization, and analytics…
Added 1 hour ago
Associate Brand Manager Intern (8 months)
Kenvue
Toronto, ON
Full-time
We are looking for forward-thinking & motivated students to join the Consumer Marketing team in the summer as an Associate Brand Manager Intern (January to August) in Toronto (North York),…
Added 2 hours ago
Associate/Assistant Vice President - Credit Underwriting and Portfolio Management – Financial Institutions Group (FIG)
MUFG
Toronto, ON
Full-time
We're seeking a Credit Risk Associate who will be part of our growing Portfolio Management Group. You will conduct credit analysis and recommendation for financial institution credits…
Added 2 hours ago
HR Assistant
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 hours ago
Precision Technology Summer Associate
BASF
Saskatoon, SK
Temporary
Now hiring! Precision Technology Summer Associate
Added 2 hours ago
Program Coordinator, The Office of Indigenous Strategic Initiatives (OISI)
The University of British Columbia
Vancouver, BC
$5,273.67 to $7,576.83 CAD / month
Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 hours ago
Payments, Alternate Solutions Group, Summer 2027 Associate
CIBC
Toronto, ON
Full-time
Join the Alternate Solutions Group (ASG) as a Student Associate and make a real difference for our clients. Founded in 2013, ASG is an innovative team within the Payments division of CIBC…

Mohawk College

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - March 2027)

Hamilton, ON, Canada

Pay: Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)
Apply by: Sep 29, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - March 2027)

Status: Appendix D/Temporary Assignment (October 2026 – March 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: IAHS (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: September 23rd, 2026

Closing Date: September 29th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Under the direction of the Associate Dean, Department of Nursing and Research, the incumbent provides administrative support for the program cluster and service areas, performing a wide range of functions that contribute to the success of students, faculty, support staff and the Associate Deans.

The incumbent also contributes to the operations of the School of Nursing and Caring Professions by providing quality customer service in keeping with the College’s Strategic plan.

What you’ll be doing:

Contributes to the operations of a cluster of Programs with the provision of a range of administrative duties. Specific responsibilities include:

Planning and coordinating key academic-related activities such as:

Assisting the Associate Dean in creating faculty workloads, and entering faculty workload data into SUMMIT, and running SWF’s for faculty in the School of Nursing and Caring Professions.
Preparing all part-time academic and support contracts.
Utilizing Mohawk College protocols, and adhering to the Academic Collective Agreement, develop timetables for the Nursing programs; the incumbent also adheres to policies applicable to the Institute of Applied Health Sciences (IAHS) in collaboration with School of Nursing and Caring Professions and McMaster University.
Assisting in the creation of student, room and faculty timetables for the Nursing programs.
Maintaining all student records, electronic and hard copy as needed, for the Nursing programs.
Utilizing Mohawk College policy, procedures and systems to maintain student information.
Supporting exchange of student information between Mohawk Registrar’s Office and Six Nations Polytechnic, as required, to facilitate student records between the two academic systems.
Trouble-shooting and resolving student academic issues related to registration, timetable conflicts, withdrawals, grades and graduation.
Ensuring faculty and staff adherence to a wide variety of academic-related deadlines for the College, Six Nations Polytechnic and McMaster University.
Assisting faculty and staff involvement in recruitment, student awards and medals, special events, student success and orientation activities.
Organizing and attending promotion meetings, preparation of required student information, recording promotion decisions, and follow-up.
Preparing electronic and hardcopy correspondence for academic-related issues.
Maintaining critical information related to students’ academic progress.
Submitting all required course materials and textbook orders to McMaster University Bookstore.

Assembling data and preparing reports on program activities and new initiatives, program proposals and reviews, and preparing submissions for various reporting requirements:

Researching, compiling and presenting statistical reports for the Associate Dean.
Weekly, monthly or annually based on the nature of the activity, initiative and submission.

Supporting the KPI plan for the department by:

Scheduling the classes for the KPI surveys (in conjunction with coordinators, Associate Deans.

Preparation of submissions for program Capital Equipment, Renovations and Maintenance, and Major Projects by:

Notifying faculty/coordinators and support staff of the call for submissions.
Collecting and arranging requests for review by the Associate Deans
Preparing reports using appropriate forms for submission.

Preparation of submissions for program Capital Equipment, Renovations and Maintenance, and Major Projects by:

Notifying faculty/coordinators and support staff of the call for submissions.
Collecting and arranging all requests for review by the Associate Dean.
Preparing reports using appropriate forms for submission.

Assisting in tracking the department/program budgets by:

Preparing and compiling records regarding departmental expenditures.
Preparing all purchase requisitions for the departments within the School of Nursing and Caring Professions.
Ordering and maintaining departmental office and program lab supplies.
Ensuring accuracy and submitting all expense claims for program cluster.

Reviewing annual College Calendar proofs, College web information, program of studies and recruitment information by:

Attending meetings, recording and distributing minutes both internally and externally (All Staff, Faculty).
Participating on committees dealing with the various programs in the School of Nursing and Caring Professions.

Liaising with academic partners such as:

Ministry of Training, Colleges and Universities, McMaster University, Six Nations Polytechnic, equipment and software vendors, clinical partners, graduate employers and Living Classrooms.

Communicating with professional associations, certification bodies, and outside agencies regarding program-related issues, special projects, student and staff awards, etc.

Assisting the Associate Deans with the organization and tracking of the faculty non-teaching period activities and curriculum development plans:

Tracking the professional development plans and vacation entitlements for faculty and support staff as outlined in the Collective Agreement, to ensure all required days are accounted for and reported to Human Resources in a timely manner.

Tracking faculty and support staff for professional development funding applications, conference forms and follow-up reports.

Providing orientation and assistance to new hires:

Informing of relevant College policies and procedures.
Providing necessary course, timetable and student information.
Arranging for office space, I.D. cards, keys, telephones, e-mail account.
Assisting with the electronic college academic systems such as MyMohawk, course tools, class lists, and grading.
Assisting with the arrangement of teaching resources and equipment.
Acting on behalf of the Associate Dean to resolve routine issues that may arise.

Preparing group e-mails and other communication items as required.

Provides a wide range of administrative support to the Associate Dean. Specific responsibilities include:

First point of external contact for program cluster. Receiving and responding to telephone, surface mail, e-mail and other external requests for information.

First point of internal contact for program cluster with service, administrative and academic areas within the College, Six Nations Polytechnic and McMaster University. Liaising on a variety of staff and student issues with other areas within the College and Six Nations as well as our collaborative site partner, McMaster University.

Organizing and maintaining the Associate Dean’s calendar:

Inquiring as to the nature of requests for Associate Dean’s time and determining priorities.
Arranging student, staff and external client appointments.
Anticipating and resolving scheduling conflicts for the Associate Dean.
Attending meetings, when necessary, on behalf of the Associate Dean.

Documenting student and staff concerns and issues requiring the Associate Dean’s attention and proactively assembling additional data to support the decision-making related to the issue.

Responsible for all file management within the program cluster in accordance with the requirements of government regulatory bodies, college/university policy and procedures, and program area practices.

Contributes to customer service and relationship-building through the provision of administrative support:

Responding to student academic inquiries by taking appropriate action to resolve issues such as student registration, grading, and scheduling problems:

Organizing academic dishonesty meetings, grade appeals, and student complaint meetings in accordance with College/University policy and procedures.

Serving as first point of contact for parents/guardians of students and prospective students:

Answering applicant inquiries.
Ensuring prospective applicants receive correct program information.
Directing prospective applicants to appropriate areas within the college and/or university as indicated by their inquiries.

Facilitating updates and development of Program Handbooks and other program information:

Arranging for the production and distribution of such materials as directed by the Associate Dean and program coordinators.

Assist other Administrative Assistants and departmental support staff re vacation and sick leave back up

Other duties as assigned.

What you’ll bring to the role:

A minimum of three years post-secondary education in Administrative Assistant, Project Management, Office Administration, Business Administration, or related field; or equivalent combination of education and experience.
A minimum of five years of experience in a similar capacity. Proven ability to initiate work and work independently and interdependently within a team environment.
Excellent abilities to prioritize work and multi-task.
Proven ability to work with confidential material.
Excellent interpersonal skills, tact and diplomacy; incumbent must deal with students, parents/guardians, faculty, support staff, administrators, external clients, PAC members.
Excellent problem-solving abilities and decision-making skills.
Microcomputer skills including word processing, basic spreadsheet and database applications, and presentation software.
Excellent listening, verbal and written communication skills.
Ability to work in a dynamic, multi-program environment, requiring flexibility and stress-coping skills.
Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
Access to professional development opportunities.
Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
Discounted rate for full-service athletic facility and instructor-led classes.
Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/

Apply About employer

More about this job

Responsibilities

Provides administrative support to the Associate Dean and the Nursing program cluster, including academic scheduling, faculty workload and contract coordination, student records, and resolution of student academic issues. Coordinates reporting, budgets, meetings, communications, partner relationships, and program operations while supporting customer service and compliance with college and partner policies.

Requirements

Requires at least three years of post-secondary education in an administrative, project management, or business-related field, or an equivalent combination of education and experience, plus at least five years of similar experience. Candidates should demonstrate strong organizational, communication, interpersonal, problem-solving, confidentiality, and computer skills, and a commitment to human rights, equity, diversity, inclusion, and accessibility.

Skills

Administrative Support
Academic Scheduling
Faculty Workload Coordination
Student Records Management
Customer Service
Calendar Management
Report Preparation
Budget Tracking
Purchase Requisitions
Confidential Information Handling
Problem-Solving
Prioritization and Multitasking
Written and Verbal Communication
Interpersonal Skills
Microsoft Office Applications
Equity, Diversity, Inclusion, and Accessibility

Benefits

8% In Lieu of Vacation and Benefits
Defined Benefit Pension Plan
Professional Development Opportunities
Discounted Athletic Facility and Classes
Wellness Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Mohawk College
Nursing
Academic Administration
Faculty Workloads
SUMMIT
Standard Workload Forms
Academic Collective Agreement
Timetabling
Student Records
Student Registration
Grades
Graduation
Student Awards
Program Reporting
Key Performance Indicators
Capital Equipment
Renovations and Maintenance
Budget Tracking
Purchase Requisitions
College Calendar
MyMohawk
Course Tools
Class Lists
McMaster University
Six Nations Polytechnic
Human Resources
Program Handbooks
Equity, Diversity, Inclusion, and Accessibility

Report this job