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Added 17 mins ago
Marketing Coordinator - 6 month contract
MCAP
Toronto, ON
$50,000 to $55,000 CAD / year
Contract
This position is responsible for providing day-to-day coordination and administrative support for marketing programs, campaigns, and team initiatives within the Marketing and Communications…
Added 17 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 17 mins ago
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 32 mins ago
Health Information Systems Specialist
Region of Waterloo
Waterloo, ON
Creates project plans to support the planning and implementation of new/modified provincial, divisional, and departmental health information systems, including an electronic health record.…
Added 47 mins ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 47 mins ago
Financial Analyst (12-Month term)
NAV CANADA
Ottawa, ON
Full-time
Assist in the coordination and preparation of journal entries, financial reconciliations and supporting analyses to support internal financial reporting and quarterly review and year-end…
Added 1 hour ago
Marketing Coordinator
RBC
Toronto, ON
Full-time
The RBC Client Engagement Marketing team is hiring a Marketing Coordinator to support the team. The successful individual will bring energy, curiosity, and a knack for turning plans into…
Added 1 hour ago
Client Operations Coordinator
Storm Ideas
Remote, Canada
£30,000 GBP / year
Full-time · Remote
We are hiring a Client Operations Coordinator to support the day-to-day social operations of a major US entertainment client.
Added 2 hours ago
Project Logistic Coordinator
T-Lane Transportation
AB · Edmonton, AB
Full-time
…of freight pricing, equipment selection, route planning, and project execution across Canada and the United States. You will work closely with customers, operations, dispatch, drivers, and…
Added 2 hours ago
Events & Merchandising Coordinator
Lammle's Western Wear
Calgary, AB
Full-time
Boutique of Leathers (BOL) is seeking an energetic, organized and hands-on Events & Merchandising Coordinator.
Added 2 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager Access & Flow, the BCHS Hospital to Home (H2H) Coordinator in collaboration with the patient, family/supports, physician, and members of the clinical team…
Added 2 hours ago
Project Coordinator
Municipal Group of Companies
Bedford, NS
Full-time
The Project Coordinator will assist in the planning, executing, and delivery of Company projects on time, within budget, and in accordance with specifications. The Project Coordinator will…
Added 2 hours ago
Coordinator, Student Conduct and Case Administration
University of Victoria
Victoria, BC
Full-time
The Coordinator, Student Conduct and Case Administration, is responsible for providing specialized administrative, procedural, and project-based support functions related to the…
Added 2 hours ago
Director, Community Engagement & Development
St. Joseph's Hospice of London
London, ON
Full-time
…Pension Plan), along with generous vacation and programs that support employee…
Added 3 hours ago
Compliance Coordinator
Paul Davis Restoration of the National Capital Region, VA
Amherst, QC · Saint-Rémi-d’Amherst, QC
Full-time
This is a fast-paced and important role combining compliance, project manager support, administration, and reception. The successful candidate will help ensure files are complete, deadlines…
Added 3 hours ago
Sales Administration Coordinator
Vast-Auto Distribution
Montreal, QC
Full-time
The Sales Administration Coordinator is responsible for supporting the retail sales team with professional customer programs, customer agreements, and sales performance reporting. This role…
Added 3 hours ago
Construction Project Coordinator
Microsoft
Goodwood, ON
Full-time
The Construction Project Coordinator supports the planning, execution, and closeout of construction projects by ensuring timely coordination, documentation control, and stakeholder…
Added 3 hours ago
Coordonnateur(trice), Affaires médicales
Inizio Engage
Pointe-Claire, QC · Montreal, QC · Brossard, QC · Laval, QC · Boucherville, QC
Full-time
The Medical Affairs Coordinator provides administrative, operational, and project coordination support to the Medical Affairs team. This role plays a critical part in ensuring the…
Added 4 hours ago
Coordonnateur de projet
VINCI
Vancouver, BC
Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 4 hours ago
Executive Operations Coordinator
Fundmetric
Halifax, NS
Full-time
You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor…
Added 4 hours ago
Coordinator | Central Functions
Interior Health Authority
Keremeos, BC
Full-time
The Coordinator | Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain site/program operations and staff safety. The…
Added 4 hours ago
Junior Project Manager/Warehouse Coordinator
HCS Contracting
London, ON
Full-time
…with our Regional Manager, receiving hands-on training and support while gaining valuable experience in both project coordination and warehouse operations. This role may also be a great fit…
Added 4 hours ago
Project Coordinator, Highway Maintenance
Ledcor
Leduc, AB · Edmonton, AB
Full-time
Ledcor is hiring a Project Coordinator to support our Highway Maintenance team in Leduc. This is a hands-on, site-level role ideal for those seeking to build a career in construction…
Added 5 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 5 hours ago
Program Development Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
Temporary
Job classification: P2043 - Project Coordinator

Mohawk College

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - September 2027)

Hamilton, ON, Canada

Pay: Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)
Apply by: Sep 28, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 21, 2026

Apply About employer

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Original job description

Assistant to Associate Dean (Appendix D/Temporary Assignment: October 2026 - September 2027)

Status: Appendix D/Temporary Assignment (October 2026 – September 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell and IAHS (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $35.29 per hour, plus 8% in lieu of vacation and benefits)

Vacancy Status: 1 vacancy available

Posting Date: September 21st, 2026

Closing Date: September 28th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Reporting to the Associate Dean of Allied Health, the incumbent provides administrative support for a cluster of programs that contribute to the success of students, faculty, support staff and the Associate Dean.

What you’ll be doing:

Supports Financial Management with monthly review of expenses for the Budget office, including forecast updates, to ensure accurate and up-to-date financial information

Provides timely response to issues addressed by Financial Managers
Investigates significant variances between the formal forecast update periods that have been addressed.
Provides updates on spending for each program in the department.
Assists with the review process: the Finance Department (Corporate) sends a budget performance report each month and request feedback on any significant variances that are flagged by the third working day.
Prepare and reconcile monthly journal entries to ensure accurate tracking of receipts and financial transactions. Create monthly journal entries to reconcile receipts.
Provides administrative support to faculty by assisting with timesheet approvals, expense claims, and professional development approvals for all part-time and full-time support staff and faculty. Supports faculty in administrative tasks in timesheets approvals, expense claims and professional development approvals and full-time support.
Supports projects, including process mapping and the development of standard operating procedures. Prepares Staffing Action Forms (SAF) regarding faculty overtime payments, replacement funding, coordinator allowances and budgeted salary savings.
Recognizes and resolves problems regarding encumbered contracts and tracking of replacement and recoverable part-time expenses.

Planning and production of part time contract assignments and monitoring of the impact on budgets as a result of workload and other department costs

The incumbent compiles and analyzes College generated reports related to workload performance, efficiencies and works with the Associate Dean and Coordinators on strategies that will maximize the use of resources in the department.
Works within the departmental annual budget when planning/allocating the number of courses delivered and contract faculty to be hired.
Provide analytics and/or data to program spending and labour cost needs for all areas of department.
Provides data and updates, as required, to front line support staff so that teaching contracts are prepared for faculty each semester.
Ensures that effective communication and flow of complex data between Associate Dean, Program Manager, college program areas, faculty, support staff and corporate service areas (e.g. HR Staff Services, Payroll and Planning) through accurate and timely provision of data.

Office support and administrative duties

Provides assistance and orientation to new hires: may participate on faculty and support staff interview panel teams, schedules, and provides orientation/guidance to faculty, part-time support staff regarding College and Departmental office procedures.
Ensures that attendance records (e.g. timesheets) are entered accurately by Faculty and Support Staff. Monthly attendance deadlines are critical for Human Resources government reports, faculty/support available vacation/sick days.
Designs/customize various forms and documents utilized by support staff and provides feedback on the content of outgoing correspondence to ensure they are clear, concise and reader friendly.
Guides and advises Support and Faculty regarding the processing of college forms, departmental policies and procedures, including front-line support staff.
Coordinates office administrative procedures and departmental communications systems. This may include assessing and implementing any improved systems/processes across all campuses.
Shares information and responds to inquiries from current and prospective students; facilitates communications between students and Associate Dean/Coordinators; assists support staff in dealing with complex or unique problems.

Provides administrative assistance and support to the Associate Dean

Assembles data and prepares reports on program activities and new initiatives, program proposals and reviews, and prepares submissions for various reporting requirements.
Assists Associate Dean and their designate in planning and preparation of submissions for program Capital Equipment, Renovations and Maintenance, and Major Project requests.
Acts on behalf of the Associate Dean, and their designate, to resolve daily and basic routine issues that may arise.
Assists with events supports and logistics: planning, organizing and coordinating event materials, supplies and setup across all campuses.
Organizes and maintains the Associate Dean’s calendar by: inquiring as to the nature of requests for Associate Dean’s time and determining priorities, schedules student, staff and external client appointments, anticipates and resolves schedule conflicts.
Preparation of group emails and other communication items, as required by the Associate Dean, their designate, and Coordinators and updates Associate Dean’s contact list on Outlook.
Organizes program advisory meetings on behalf of the Associate Dean and their designate.
Attends meetings, when necessary, on behalf of the Associate Dean.
Documents student and staff concerns and issues requiring the Associate Dean’s attention and assembles additional data to support decision-making related to the issue.
Data gathering, compilation, and organization for a variety of reports including project submissions, program reviews, and new program proposals.
Associate Dean’s file management for Allied Health, in accordance with the requirements of government regulatory bodies, college policy and procedures, and program area practices including the department’s SharePoint.
Tracks faculty non-teaching period activities and curriculum development plans.
Tracks faculty and support staff professional development funding applications, conference forms and follow-up reports and forwards budget transfers to Professional Development Department.
Provides proactive support to Associate Dean and designate by addressing and resolving unforeseen challenges, adapting to diverse tasks as needed to ensure the efficient functioning of the department across all campuses in-person and online as needed.

Contributes to customer service and relationship-building through the provision of administrative support that includes the following

Responds to student academic inquires by taking appropriate action to resolve or refer issues such as student registration and grading problems.
Prepares grad list clearing for graduation and awards by connecting with student success advisors, program coordinators and other departments to clear students to graduate.
Ensuring that promotion status of students is captured accurately by assessing student academic status utilizing FastSuite and the Academic Reporting Tool; makes appropriate referrals regarding direct entry, out-of-sync students, prerequisite overrides, timetable conflict overrides, and special authorizations in conjunction with registration and program policy and practices.
Assists programs with Program of Study changes by submitting relevant documentation and equivalency requests to Data Officers in the Registrar’s Office, answers student inquiries concerning their program of studies, changes to student information, timetable conflicts, exemptions and equivalencies; add/drops beyond normal timelines; and works with the Registrar’s department to reconcile the student’s academic record.
Assists the Associate Dean with student behavioral problems and responds to student complaints with appropriate referrals.
Organizes student complaint meetings in accordance with College policy and procedures.
Collaborates with the Student Success Advisors and Program Coordinators in semester start-up activities.
Provides suggestions and initiates changes to improve student-focused processes and operations within and outside the program cluster.

Procurement and Vendor Coordination

Collaborates with departments across all campuses to identify instructional supplies and coordinates with vendors and internal systems to place orders Coordinates vendor visits to obtain quotes in compliance with purchasing policy.
Onboarding new vendors to our internal systems of purchasing and payments and liaising with different departments through the transition phase.
Reconciling purchase orders to correct field charts, ensuring accuracy in financial tracking and alignment with budget forecasts.
Investigating new compulsory fees to assess their applicability and integration into the current system.
Provides supporting documentation and generates reports to ensure the completion of compulsory fee requirements.

Other duties as assigned.

What you’ll bring to the role:

A minimum of three-year post-secondary education in Business/Office Administration, Executive Assistant, Customer Service or related field; or equivalent combination of education and experience.
A minimum of five years of experience in a similar role, ideally in a post-secondary multi-union environment.
Proven ability to initiate work, work independently, prioritize work and multi-task.
Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
Access to professional development opportunities.
Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
Discounted rate for full-service athletic facility and instructor-led classes.
Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/

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More about this job

Responsibilities

The incumbent provides comprehensive administrative and financial support to the Associate Dean of Allied Health, including budget monitoring, data analysis, and faculty support. They also manage office operations, coordinate events, and assist with student-related academic inquiries and processes.

Requirements

Candidates must possess at least a three-year post-secondary education in Business, Office Administration, or a related field. A minimum of five years of experience in a similar role, preferably within a post-secondary environment, is required.

Skills

Administrative support
Financial management
Budgeting
Data analysis
Project coordination
Vendor management
Communication
Problem solving
Time management
Record keeping
Scheduling
Report preparation
Customer service
Policy compliance
Stakeholder management

Benefits

Defined benefit pension plan
Professional development opportunities
Discounted athletic facility access
Wellness events and activities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Budgeting
Financial Reporting
Data Analysis
SharePoint
Outlook
FastSuite
Academic Reporting Tool
Procurement
Vendor Coordination
Human Resources
Payroll
Higher Education
Allied Health
Project Management
Standard Operating Procedures
Reconciliation
Staffing Action Forms
Customer Service
Equity Diversity and Inclusion

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