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Added 3 mins ago
Montréal (Québec) // Manager Financial Reporting
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Moment Energy

Executive Assistant

Surrey, BC, Canada

Experience: 3+ years of experience supporting leadership teams.
Posting language: English
Posted: Sep 23, 2026

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Original job description

About Moment Energy

Independent energy is here. Help us deploy it.

Energy should be free. Free from aging grids, fragile supply chains, and unnecessary extraction. At Moment Energy, we’re building a world where clean power is abundant, affordable, and uninterrupted for everyone.

The world doesn’t need another promise about energy; it needs proof that a freer future is possible. Moment Energy is the pragmatic liberator of power, the only company certified to turn the largest untapped energy supply into independent energy.

Now is the moment. While the industry scraps millions of batteries with decades of life left, we put them to work by repurposing large-format batteries into advanced battery energy storage systems that deliver real-world impact.

We were told second-life batteries would never be safe enough or scalable enough. We didn’t argue, we engineered the solution. Today, Moment Energy delivers 5x the energy density and holds the certifications required to deploy energy independence at scale.

Now is the moment. Join us.

The Opportunity

The Executive Assistant will play a critical role in supporting Moment Energy’s Chief Product Officer (CPO), who leads our Sales, Business Development, and Marketing efforts. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping senior leaders stay organized, focused, and effective.

The ideal candidate has outstanding interpersonal skills, a positive can-do attitude, strong initiative, sound judgment, and the ability to manage confidential information with discretion. This role requires someone who can juggle multiple priorities, communicate across teams, and ensure that key commercial initiatives stay organized and on track. Critical thinking skills are crucial for this role! If you need to be hand-held and given detailed instructions to get tasks done, this is not the job for you.

This is a highly visible position that offers exposure to strategic business conversations, external partnerships, and the operational side of scaling a clean energy company.

Responsibilities and Duties

Executive Support

Provide high-level administrative support to the Chief Product Officer and VP of Business Development.
Manage complex calendars, schedule internal and external meetings, and coordinate meeting logistics.
Prepare meeting agendas, capture notes, and track follow-up actions.
Coordinate domestic and international travel arrangements as required.
Prepare and submit expense reports on behalf of the CPO and VP.
Support logistics for visitors, partners, or events involving the executive team when required.

Commercial & Strategic Support

Assist with preparation of presentations, reports, and materials for customers, partners, and internal leadership meetings.
Support organization of sales, business development, and marketing initiatives by tracking priorities, timelines, and deliverables.
Assist with preparing investor or partner updates related to commercial growth and partnerships.

Cross-Functional Coordination

Act as a liaison between Sales, Business Development, Marketing, and other internal teams to help ensure alignment and follow-through on key initiatives.
Coordinate internal meetings related to partnerships, customers, and go-to-market initiatives.
Help ensure important documents, presentations, and resources are organized and accessible.

Operations & Administration

Create, edit, and organize documents such as reports, presentations, and research summaries.
Help track budgets, expenses, and key operational documents as needed.
Maintain organization of key business records and confidential documents.
Support organization of executive meetings, partner visits, and company events.
Assist with special projects and ad-hoc tasks as needed.

The Candidate

We’re looking for individuals with the following traits, skills, and experiences:

Bachelor’s degree in Business, Communications, Marketing, or a related field.
3+ years of experience supporting leadership teams.
Exceptional written and verbal communication skills.
Highly organized and detail-oriented with strong time-management abilities.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable working independently while collaborating with cross-functional teams.
Tech-savvy and familiar with tools such as Google Workspace, project management tools, and presentation software.
Strong professionalism and ability to handle confidential information with discretion.
A proactive mindset with the ability to anticipate needs and solve problems before they arise.

Why join us?

Today, we’re delivering 5x the energy density and have all the certifications needed to ship energy independence to the world.
Be part of a mission-driven company focused on creating sustainable energy solutions and making a positive impact on the world.
Collaborate closely with passionate co-founders and a team committed to innovation and excellence.
Contribute to building and scaling a company from the ground up, where your work will have a direct and meaningful impact.
Thrive in a workplace that values collaboration, wellness, and celebrating successes, with regular company socials, fitness sessions, and more.

We're a fast-paced and dynamic team.

Every day you'll be taking on a new challenge and learning something new. You'll take on a wide breadth of tasks and contribute to disrupting the battery industry. You'll be part of a tight-knit team that is working together to save the planet! Fun, health, and wellness are incorporated into our daily schedule and we encourage all our team members to bring innovative ideas to the table to create an interactive workplace.

Moment Energy Benefits Highlights (full time, permanent employees only)

Financial Growth: Employee equity and a robust RRSP matching program.

Comprehensive Health Coverage: Extended health, dental, and vision benefits for you and your dependents through Manulife.

Generous Time Off & Flexibility: Paid time off plus a paid company closure between Christmas and New Year's, with a generous paid sick leave.

Vibrant Culture & Perks: Open and collaborative office culture, frequent company socials and wellness programs (weekly yoga/fitness), and free EV charging on-site.

Company Dinner: Weekly Tuesday dinner provided by Moment Energy. We also have a generous supply of coffee and snacks for the office!

Our Commitments

Moment Energy is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

Our Values

Our values are key to how we show up every day at Moment Energy! We keep them in the forefront of what we do, and they’re used everywhere. We refer to them when we have tough decisions to make, we give shoutouts based on living out these values, and we include them as part of our performance reviews.

We have 5 core values and 1 foundational pillar (Safety is our Foundation) which lays the groundwork for everything we do.

Safety is our Foundation

We prioritize the safety of our products, customers, employees, and the general public above all else. From the workshop to the field, we maintain the highest standards for our batteries in testing manufacturing and deployment, and daily operations. Safety is not only about procedures - it is about vigilance, responsibility, and speaking up when something does not feel right.

Safety is everyone's responsibility. We follow safety protocols, use proper equipment, and continuously improve our systems to prevent risks before they occur. If something is unsafe, we stop work and address it.

Safety also means protecting our colleagues, customers, and communities by designing reliable products, maintaining safe workspaces, and ensuring our work is done carefully and responsibly.

We’re Building a Greener Future Together:

We infuse passion for our cleantech mission into every aspect of our work and incorporate fun into the workplace. We motivate one another, celebrate our successes and embrace eco-friendly practices to reduce our carbon footprint.

We Prioritize our Customer’s Needs:

We place our customers at the core of everything we do, ensuring that every decision considers their needs and aims to provide increased value to them. We provide reliable support for our customers, every step of the way.

We’re Open, Honest and Accountable:

We prioritize open and honest communication to foster mutual understanding, strengthen knowledge sharing, and reduce miscommunication within the team. We admit when we’ve made a mistake, and remedy our actions. We transparently communicate outcomes whether good, bad, or unexpected.

We Think and Act like Owners:

We’re self-starters that proactively embrace new challenges along with personal and collective ownership of responsibilities in the organization. We focus on growth, not titles, and we do what needs to be done.

We Treat Everyone with Respect:

We actively listen, share openly, and work together towards common goals. We treat one another with mutual respect to cultivate an inclusive environment where everyone feels accepted, supported, and heard. We keep an open mind and are willing to learn.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Chief Product Officer and VP of Business Development, including calendar management and travel coordination. They also assist with commercial initiatives, cross-functional communication, and the preparation of strategic reports and presentations.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess at least 3 years of experience supporting leadership teams. Strong organizational skills, proficiency in Google Workspace, and the ability to handle confidential information with discretion are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Project management
Communication
Critical thinking
Google Workspace
Presentation software
Time management
Organization
Confidentiality
Strategic planning
Cross-functional coordination
Problem solving

Benefits

Employee equity
RRSP matching program
Extended health benefits
Dental benefits
Vision benefits
Paid time off
Paid company closure between Christmas and New Year's
Paid sick leave
Weekly company dinner
Free EV charging
Wellness programs

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Energy
Battery energy storage systems
Cleantech
Google Workspace
Project management
Business development
Sales
Marketing
Strategic support
Operations
Administration
Sustainability
Renewable energy
Reporting
Logistics
Stakeholder management
Confidentiality
Time management
Communication

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