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Added 1 hour ago
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Operations Communications Coordinator
Ardene
Laval, QC
- Full-time
Reporting to the Operational Excellence Manager, the Operations Communications Coordinator plays a key role in supporting operational communication and execution across Ardene's retail…
Added 1 hour ago
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Operational Excellence Manager
Ardene
Laval, QC
- Full-time
Manage a team of 3 OPS members, including the Operational Coordinator, Operational Specialist, and Project Lead, overseeing all projects, tasks, and initiatives associated with the Store…
Added 1 hour ago
Career Education and Co-op Program Coordinator, College of Engineering
University of Saskatchewan
Saskatoon, SK
The career education and co-op programming coordinator oversees the centre and leads the development, evaluation, revision, and delivery of co-operative program courses and career-related…
Added 1 hour ago
Research Coordinator, Health Equity and Social Accountability
University of Saskatchewan
Saskatoon, SK
…involve a mix of administrative and research tasks. The Research Coordinator will have a breadth of knowledge and experience in health-related research that could include but is not limited…
Added 2 hours ago
BV
Academic Quality Assurance Specialist
Bow Valley College
Calgary, AB
- Full-time
This position combines analytical expertise, project coordination, policy development, and stakeholder engagement. It requires sound judgment, initiative, and the ability to manage complex…
Added 2 hours ago
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Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
The Executive Assistant provides high-level support to the Director, with a strong focus on time management, communication, leadership coordination, and execution.
Added 2 hours ago
CE
Facilities and Maintenance Coordinator
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
The Facilities and Maintenance Coordinator will support the stewardship of our leased and owned spaces so that children, families and team members experience spaces that are safe,…
Added 2 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
University degree in administration, project management, information management or a related discipline, or equivalent combination of education, training and experience
Added 2 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
We are recruiting for an Executive Coordinator - Programs and Services
Added 2 hours ago
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Project Coordinator
FitzGerald and Snow (2010) Ltd.
Charlottetown, PE
- Full-time
…and we are looking for the right individual to strengthen our project management team at our Charlottetown…
Added 2 hours ago
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Culinary Operations Supervisor
Dexterra
Surrey, BC
- Up to $70,000 CAD / year
- Full-time
…initiatives related to food quality, waste reduction, inventory management, purchasing practices, and seasonal menu execution. While the role does not have direct P&L accountability, it…
Added 3 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 3 hours ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
Provide functional information and guidance to the Finance team, project coordinator and broader implementation team.
Added 5 hours ago
FB
Operations Coordinator
Forbes Bros. Group of Companies
Langley (District), BC · City of Langley, BC
- Full-time
…operations running smoothly. You will work with employees, project teams, and management to resolve administrative issues, maintain accurate information, and deliver consistent support…
Added 5 hours ago
FB
Operations Coordinator
Forbes Bros. Group of Companies
Surrey, BC
- Full-time
…operations running smoothly. You will work with employees, project teams, and management to resolve administrative issues, maintain accurate information, and deliver consistent support…
Added 5 hours ago
FB
Operations Coordinator
Forbes Bros. Group of Companies
Burnaby, BC
- Full-time
…operations running smoothly. You will work with employees, project teams, and management to resolve administrative issues, maintain accurate information, and deliver consistent support…
Added 5 hours ago
FB
Operations Coordinator
Forbes Bros. Group of Companies
Coquitlam, BC
- Full-time
…operations running smoothly. You will work with employees, project teams, and management to resolve administrative issues, maintain accurate information, and deliver consistent support…
Added 5 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 6 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 6 hours ago
HS
Communication and Storytelling Coordinator
Hopewell Support Services
Guelph, ON
- Temporary
Added 8 hours ago
AG
Safety Advisor
Artemis Gold - Blackwater Project
BC
- Other
…health and safety programs. The Safety Advisor serves as a coordinator for safety data systems and ensures accurate, timely data entry and…
Added 8 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 8 hours ago
MH
Construction site coordinator
MBC Homes
Toronto, ON
- Full-time
…modern living standards. The organization emphasizes efficient project delivery, attention to detail, and strong collaboration with contractors, suppliers, and clients. MBC Homes is…
Added 9 hours ago
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Coordonnateur(trice) santé, sécurité et environnement (SSE)
Broccolini
Montréal-Ouest, QC
- Full-time
The Health and Safety Prevention Coordinator ensures compliance with the Loi sur la santé et la sécurité au travail and the Loi sur les accidents de travail on Broccolini’s construction…

Moment Factory

Project coordinator

Montreal, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Apr 4, 2027
Experience: 2 to 3 years of experience in a coordination and/or project management position.
Posting language: English
Posted: Oct 2, 2026

Original job description

DIVE INTO MOMENT FACTORY’S UNIVERSE

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.

YOUR MISSION

Being part of the PMO team (Project Management Office) means committing to the continuous improvement of project management processes and tools, with the goal of simplifying and optimizing project management itself. This involves working on large-scale internal initiatives that require a global vision of the company, as well as a solid understanding of the challenges and needs of various teams and stakeholders.

Within the PMO team, your main mission will be to support the management of both internal and external projects, by optimizing the tools and processes used on a daily basis. You will support team coordination by contributing to the smooth execution of projects. Your role will involve supporting project managers in implementing simple processes and tailored tools, while assisting them as needed in specific contexts. You will also facilitate communication between teams and the tracking of expertise.

Your support will be invaluable in reinforcing the organization, contributing to performance optimization, and facilitating the smooth running of each project - whether internal or external - at every stage of its lifecycle.

YOUR TEAM

At Moment Factory, the PMO is a service designed for all teams, aimed at supporting the execution of internal and/or external projects by generating added value, while fostering well-being and efficiency.The PMO serves as a convergence point for project management, driving simplicity and excellence to deliver tangible results.

We encourage team autonomy by supporting connections between members, creating streamlined processes, and implementing effective methodologies, thus providing exceptional added value to the entire organization.We facilitate collaboration and cross-functional communication, all focused on creating meaningful solutions.

EXPLORE YOUR FUTURE ROLE

Internal Project Management

Support the coordination of internal projects within the PMO, ensuring effective planning, timeline tracking, and resource management.
Draft and distribute various internal communications for which the PMO is responsible to the entire Project Management Community of Practice and its stakeholders.
Ensure rigorous follow-up of project conversion stages by handling preparation, structured note-taking, and, as needed, meeting facilitation.
Manage the daily operation of the PMO inbox and respond agilely to various inquiries from all company departments.
Support the organization of weekly PMO meetings to track objectives and coordinate task allocation for the week.

Operational management in our project management software: Wrike

Actively participate in daily administration by managing project configuration (abbreviations, openings, conversions), updating core teams, and handling change orders, while providing platform support to users.
Provide continuous support to project and service teams using Wrike, including troubleshooting project management-related issues and optimizing processes.

Change Management and Support for the Project Management Community of Practice

Coordinate the facilitation of the project management community through the preparation of monthly presentations and the complete onboarding of new members (Slack, directory).

Continuous Improvement of Tools

Support the team in analyzing and improving the tools and processes used within the company.

Process and Budget Management

Budget & Financial Management (in collaboration with the Director).
Ensure rigorous tracking of the departmental budget, invoice management, and the expense approval process.

Support for Training and Document Management

Provide support in the relationship with MF School to help adapt the training offering to the actual needs in the field and support the continuous development of project teams.
Participate in follow-ups with MF School to ensure the continuous updating of the training atlas and project management-related content on the TalentSoft internal platform.

Documentation Management

Support PMO documentation management: Assist the team in drafting, updating, and distributing documents (tools, processes), maintaining information spaces (Confluence and HUB), and following up on official PMO templates.

YOUR JOURNEY INCLUDES

College diploma (DEC) or bachelor's degree in communication, project management, visual arts, and/or any other related experience.
2 to 3 years of experience in a coordination and/or project management position.
Fluency in both French and English, both spoken and written (you will regularly communicate with English-speaking clients in this role).
Proficiency in Office, Google Workspace software suites and Wrike.
Work experience in an artistic environment related to Moment Factory's field of activity: multimedia environments, audiovisual production, architecture, events, etc.

Your Transversal Skills

Independence, initiative, precision, adaptability, and strong organizational skills.
Demonstrated ability to manage multiple projects simultaneously, work under pressure, and collaborate effectively in a team.
Attention to detail, effective prioritization, and resourcefulness.
Excellent communication skills and a customer-oriented approach.
Comfortable performing clerical/administrative tasks.

SPECIFIC WORK CONDITIONS

Flexibility in working hours.

SOME PERKS THAT COME WITH WORKING AT MOMENT FACTORY

Hybrid work mode to optimize work-life balance.
Personalized training and skills development plan through the Moment Factory School.
Studio Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!

Your resume will be read by Billy.

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More about this job

Responsibilities

Support internal and external project delivery by coordinating schedules, resources, communications, meetings, budgets, and project-management processes. Administer and support Wrike, improve tools and workflows, coordinate the project management community and training, and maintain PMO documentation.

Requirements

Requires a college diploma or bachelor’s degree in communications, project management, visual arts, or a related field, or equivalent related experience, along with 2–3 years in coordination or project management. Candidates should be fluent in spoken and written French and English, proficient with Office, Google Workspace, and Wrike, and demonstrate strong organization, communication, adaptability, and multitasking skills.

Skills

Project Coordination
Project Management
Planning and Timeline Tracking
Resource Management
Budget Tracking
Invoice Management
Wrike Administration
Process Improvement
Change Management
Documentation Management
Meeting Facilitation
Communication
Organization
Prioritization
Adaptability
Multitasking

Benefits

Hybrid Work
Personalized Training and Skills Development
Employee Wellness Initiatives

Visa sponsorship

Not detected in the job text

Hiring contact

Billy

Keywords

Project Management Office
Project Coordination
Internal Projects
External Projects
Project Planning
Timeline Tracking
Resource Management
Budget Management
Invoice Management
Wrike
Microsoft Office
Google Workspace
Slack
Confluence
HUB
TalentSoft
Change Management
Process Improvement
Project Management Community of Practice
Training Coordination
Documentation Management
Meeting Facilitation
Stakeholder Communication
Multimedia Environments
Audiovisual Production
Events

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