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Added 6 mins ago
IH
Recruitment Assistant | Employee Recruitment
Interior Health Authority
BC · British Columbia, Canada
- Full-time
…relationships with candidates and hiring managers, and a positive professional demeanor is essential for representing the…
Added 6 mins ago
IH
Administrative Assistant | P3 Contract Management
Interior Health Authority
Kelowna, BC
- Contract
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions of the P3 Contract Management team located at the Community…
Added 6 mins ago
IH
Administrative Assistant | Business Solutions and Data & Analytics
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support functions to the Business Solutions and Data & Analytics team…
Added 6 mins ago
U
Accounts Receivable/Accounts Payable Specialist
UPTIME
Surrey, BC
- Full-time
The ideal candidate is a detail-oriented accounting professional with hands-on experience in Accounts Payable and Accounts Receivable. You are organized, dependable, and comfortable…
Added 6 mins ago
IH
Manager | Information Privacy
Interior Health Authority
Kelowna, BC
- Full-time
…corporate plan through methods such as maintaining and updating professional knowledge, developing plans for professional development, and reviewing progress with the Corporate Director to…
Added 6 mins ago
PI
Immigration Case Processor( Paralegal)
Prosper Immigration Inc.
Calgary, AB
- $20 to $25 CAD / hour
- Full-time
Respond to client inquiries by phone and email in a professional and timely manner.
Added 6 mins ago
Certified Dental Assistant Level II with Mandarin language skills
Passion Dental Group Inc.
Mississauga, ON
…and creating an environment that encourages both personal and professional…
Added 6 mins ago
CO
Lifeguard 2- Part Time Permanent
City of Wetaskiwin
Wetaskiwin, AB
- Part-time
…facility operations through customer service, maintenance, and administrative duties, while maintaining strong knowledge of the Manluk Centre's aquatic programs and…
Added 6 mins ago
SASC Support Worker
AMS of UBC
Vancouver, BC
…the AMS, the Student Society of UBC Vancouver. The SASC is a professional service that has been operating since 2002. SASC has been committed to providing support services to people of all…
Added 21 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 21 mins ago
Lead Childcare Educator
Active Start Child Care
Calgary, AB
Participating in professional development initiatives.
Added 35 mins ago
HH
Psychiatrist - OSI Clinic
Horizon Health Network
Fredericton, NB
- Full-time
Provided administrative support and office space.
Added 35 mins ago
JR
administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Added 35 mins ago
VA
Veterinary Receptionist, Island Animal Hospital
VCA Animal Hospitals
Nanaimo, BC
- Internship
…exciting opportunity for an organized, motivated, and empathetic professional to step into an important hospital support…
Added 35 mins ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
At least 5 years of administrative experience, ideally in financial services, or a professional office
Added 35 mins ago
KR
Financial Analyst
Kassen Recruitment
Toronto, ON
- Full-time
…is an excellent opportunity for an early-career accounting professional looking to expand beyond traditional audit work and gain broader experience across financial reporting,…
Added 35 mins ago
WC
(CAN) Produce Department Manager
Walmart Canada
Langley (District), BC · Langley, BC
- Full-time
Leads by example by greeting customers in a friendly and professional manner, assisting with product selection, locating merchandise, and promoting products and services to support purchase…
Added 35 mins ago
WC
(CAN) Produce Department Manager
Walmart Canada
Westbank, BC
- Full-time
Leads by example by greeting customers in a friendly and professional manner, assisting with product selection, locating merchandise, and promoting products and services to support purchase…
Added 35 mins ago
CR
Reception - Part-time
COGIR Real Estate
Kitchener, ON
- Part-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 35 mins ago
CR
Receptionist - Casual
COGIR Real Estate
Vaughan, ON
- Full-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 35 mins ago
BS
Quality Systems Analyst I
Boston Scientific
Ottawa, ON
- Full-time
…opportunity designed for a recent graduate or early-career professional interested in developing experience in Quality within a regulated manufacturing…
Added 35 mins ago
TH
HR Generalist - Hybrid (6-Month Contract)
The Headhunters Recruitment
AB · Edmonton, AB
- Full-time
…employee initiatives. This is an excellent opportunity for an HR professional who enjoys a hands-on role and thrives in a mission-driven…
Added 35 mins ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
…come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between…
Added 35 mins ago
EE
Admin. & Estimating Assistant, Construction, Empire Envelope
Empire Envelope
AB · Edmonton, AB
- Full-time
A professional and collaborative work environment.
Added 36 mins ago
B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
Black & McDonald’s Southwest Ontario team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for…

Monarch House

Office Coordinator - Burnaby

Burnaby, BC, V5C 0J3, Canada

$40,000 to $45,000 CAD / year · Full-time

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Job details

Pay: $40,000 to $45,000 CAD / year
Job type: Full-time
Apply by: Jan 28, 2027
Posting language: English
Posted: Oct 30, 2026

Original job description

The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively listening and asking questions to ensure calls and inquiries can be directed to the appropriate person, the Office Coordinator ensures excellence in customer service and timely response. The Office Coordinator also provides administrative support to the local clinical team by executing administrative processes and tasks.

Job type: Full-time
Work setting: In-clinic role located in Burnaby, providing administrative support and coverage across the Burquitlam and Port Coquitlam clinics
Work Schedule: Monday - Friday, 10:30 AM to 6:30 PM PT
Salary: 40,000-45,000/yr

What your day-to-day looks like:

Schedule and manage appointments for clients and coordinate staff rosters to support smooth daily operations.
Utilize effective and courteous communication skills to answer the phone, greet visitors, respond to questions and collect information to direct inquiries Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
Participate in administrative projects, create client/employee files, maintain staff/client records and filing.
Maintain operation of photocopier, stocking of supplies, scanning, copying and filing of documents.
Organize, prepare, mail/email and collect client and employee communications or documents.
Open and disperse emails and incoming mail. Manage outgoing mail and couriers.
Support the organization and preparation of staff meetings, orientations and/or other functions.
Maintain office staff lists, staff duties lists, bulletin boards, kitchen, general office entrance areas, etc. as applicable
Data entry (excel) and Microsoft suite experience required

Job Requirements:

Diploma or Certificate in Business Administration, Medical Administration or a related field.
Minimum of one (1) year in Customer Service or an Administrative role.

What can Monarch House offer you

We are proud of our friendly environment, supportive leadership and the knowledgeable team members who make it all possible. That is why we do everything we can to show our appreciation. Our training, mentoring and education programs will provide you with opportunities for continued learning, support, and guidance whenever you need it.

Competitive compensation (for part-time and full-time staff)
Supervision hours for aspiring and provisionally registered clinicians
Access to mentorship, premium resources, and subscriptions for professional growth and development
Comprehensive health benefits for you and your family (if eligible)
Flexible work options: choose from 3-day, 4-day, or 5-day work week (for clinicians only)
Seamlessly move to different clinic locations across Ontario, Alberta, or British Columbia
Join our annual Best Practice Day for learning and reflection with our national community of clinicians
Enjoy Paid Time Off and Wellness Days (pro-rated for hourly staff)
Exclusive unlimited employee discounts (e.g. hotels, cinema tickets, Apple products and more)
Mileage covered (for float staff and clinicians travelling to multiple centers and/or the community)

Meet your Monarch House team

Established in 2009 in British Columbia as an interdisciplinary treatment centre for individuals with autism spectrum disorder (ASD) and their families, Monarch House has now expanded its geographic network and services to include the full range of services for individuals with academic, behaviour, communication, learning, motor, physical, speech, social and vocational needs.

Monarch House is a dynamic team of professionals providing challenging career opportunities and fulfilling roles in British Columbia, Alberta, and Ontario. Our professional staff work collaboratively and/or individually with each client and specifically tailor services to their needs. Our services can be provided in our centres, at clients’ homes and schools, in the community, and in specialized housing settings. Working with the fields’ thought leaders, we conduct our own research and are committed to continuous learning to provide the most effective treatments possible.

Monarch House is an Equal Opportunity Employer

At Monarch House, we are committed to fostering a workplace where everyone feels a true sense of belonging and is supported to fully participate as their whole selves. We recognize that each individual may have unique needs, and we are dedicated to providing reasonable adjustments and accommodations upon request for any interview, meeting, event, or training program.

If there is anything we can do to support your full participation and engagement, we encourage you to let us know. Your experience, comfort, and ability to fully belong are important to us.

AI Use in Recruitment and Applicant Screening

We confirm that AI is not used to screen or evaluate applicants. While Monarch House encourages and supports the use of AI to streamline administrative tasks, we believe a human-centered focus on recruiting talented individuals is at the core of cultivating a work environment where everyone belongs. As such, all applications are reviewed by knowledgeable team members who understand the role and what success looks like in the position, to ensure fair and thorough hiring practices that consider individual knowledge, skills and abilities.

Important Information About Recruitment Communications

Be cautious of scam emails. Monarch House will only communicate with candidates using corporate email addresses ending in @monarchhouse.ca or @applytojob.com. If initial contact is made through Indeed or other job platforms, communication will transition to our corporate email shortly after.

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More about this job

Responsibilities

The Office Coordinator manages daily clinic operations, including scheduling appointments, handling inquiries, and maintaining staff and client records. They also provide essential administrative support to the clinical team by managing office supplies, communications, and facility maintenance.

Requirements

Candidates must hold a diploma or certificate in Business Administration, Medical Administration, or a related field. A minimum of one year of experience in customer service or an administrative role is required.

Skills

Customer service
Administrative support
Data entry
Microsoft suite
Appointment scheduling
Communication
Record keeping
Office management
Multitasking
Problem solving
Organization
Time management

Benefits

Health benefits
Mentorship
Professional growth opportunities
Paid time off
Wellness days
Employee discounts
Mileage reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administrative Support
Customer Service
Data Entry
Microsoft Suite
Appointment Scheduling
Clinic Operations
Record Management
Business Administration
Medical Administration
Communication
Facility Maintenance
Autism Spectrum Disorder
Interdisciplinary Treatment
Professional Development

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