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Added 9 mins ago
DG
Payroll Coordinator
DCM Group Inc.
Sherwood Park, AB
- Contract
…support their growth through meaningful work, professional development, and a shared commitment to…
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CL
Human Resources Coordinator
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Vancouver, BC
- Full-time
We're looking for an HR Coordinator to become an important part of a busy resort team in Tofino.
Added 9 mins ago
MC
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- Contract
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Added 9 mins ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
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Added 24 mins ago
IH
Coordinator, Corporate Systems
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- Full-time
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Added 53 mins ago
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Seeking Volunteer Leaders for Special Olympics Cal...
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TC
Temporary Retail Customer Service Coordinator - Winners Dorval
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- Full-time
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Added 53 mins ago
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Added 54 mins ago
B&
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Added 1 hour ago
TC
Retail Store Coordinator Full Time Winners/HomeSense - Cobourg
TJX Companies
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- Full-time
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Added 1 hour ago
JH
Front Office Coordinator
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Added 1 hour ago
G
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- Full-time
Graham is actively recruiting for a Subcontractor Coordinator supporting the Services Division. Reporting to the Supply Chain Management Lead the Subcontractor Coordinator plays a key role…
Added 1 hour ago
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Added 1 hour ago
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Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
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…preparing and delivering lectures, marking student assignments, development of course content on Brightspace, and submitting grades. In addition to course time, the instructor is required…
Added 1 hour ago
C
Operations Coordinator
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Added 1 hour ago
MH
Office Coordinator - Burnaby
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Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 1 hour ago
Commissary Attendant & Barista
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Added 1 hour ago
PC
Bilingual Event Coordinator
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Montreal, QC
- $52,500 to $57,500 CAD / year
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The Event Coordinator is responsible for organizing and managing a portfolio of peer-to-peer fundraising events, including Parkinson Canada SuperWalk, SuperMom Walk/Run, Pedaling for…
Added 1 hour ago
IC
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Added 1 hour ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
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Added 1 hour ago
RA
Director
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Added 1 hour ago
K&
Product Data Coordinator
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Toronto, ON
- Full-time
We are seeking a detail-oriented and analytical Product Data Coordinator to join our Product Data Services team in Concord, Ontario. In this role, you will play an important part in…
Added 1 hour ago
BJ
Proposals & Pursuits Coordinator
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Calgary, AB
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 1 hour ago
CC
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Monarch House

Office Coordinator - Burnaby

Burnaby, BC, V5C 0J3, Canada

$40,000 to $45,000 CAD / year · Full-time

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Job details

Pay: $40,000 to $45,000 CAD / year
Job type: Full-time
Apply by: Jan 28, 2027
Posting language: English
Posted: Oct 30, 2026

Original job description

The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively listening and asking questions to ensure calls and inquiries can be directed to the appropriate person, the Office Coordinator ensures excellence in customer service and timely response. The Office Coordinator also provides administrative support to the local clinical team by executing administrative processes and tasks.

Job type: Full-time
Work setting: In-clinic role located in Burnaby, providing administrative support and coverage across the Burquitlam and Port Coquitlam clinics
Work Schedule: Monday - Friday, 10:30 AM to 6:30 PM PT
Salary: 40,000-45,000/yr

What your day-to-day looks like:

Schedule and manage appointments for clients and coordinate staff rosters to support smooth daily operations.
Utilize effective and courteous communication skills to answer the phone, greet visitors, respond to questions and collect information to direct inquiries Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
Participate in administrative projects, create client/employee files, maintain staff/client records and filing.
Maintain operation of photocopier, stocking of supplies, scanning, copying and filing of documents.
Organize, prepare, mail/email and collect client and employee communications or documents.
Open and disperse emails and incoming mail. Manage outgoing mail and couriers.
Support the organization and preparation of staff meetings, orientations and/or other functions.
Maintain office staff lists, staff duties lists, bulletin boards, kitchen, general office entrance areas, etc. as applicable
Data entry (excel) and Microsoft suite experience required

Job Requirements:

Diploma or Certificate in Business Administration, Medical Administration or a related field.
Minimum of one (1) year in Customer Service or an Administrative role.

What can Monarch House offer you

We are proud of our friendly environment, supportive leadership and the knowledgeable team members who make it all possible. That is why we do everything we can to show our appreciation. Our training, mentoring and education programs will provide you with opportunities for continued learning, support, and guidance whenever you need it.

Competitive compensation (for part-time and full-time staff)
Supervision hours for aspiring and provisionally registered clinicians
Access to mentorship, premium resources, and subscriptions for professional growth and development
Comprehensive health benefits for you and your family (if eligible)
Flexible work options: choose from 3-day, 4-day, or 5-day work week (for clinicians only)
Seamlessly move to different clinic locations across Ontario, Alberta, or British Columbia
Join our annual Best Practice Day for learning and reflection with our national community of clinicians
Enjoy Paid Time Off and Wellness Days (pro-rated for hourly staff)
Exclusive unlimited employee discounts (e.g. hotels, cinema tickets, Apple products and more)
Mileage covered (for float staff and clinicians travelling to multiple centers and/or the community)

Meet your Monarch House team

Established in 2009 in British Columbia as an interdisciplinary treatment centre for individuals with autism spectrum disorder (ASD) and their families, Monarch House has now expanded its geographic network and services to include the full range of services for individuals with academic, behaviour, communication, learning, motor, physical, speech, social and vocational needs.

Monarch House is a dynamic team of professionals providing challenging career opportunities and fulfilling roles in British Columbia, Alberta, and Ontario. Our professional staff work collaboratively and/or individually with each client and specifically tailor services to their needs. Our services can be provided in our centres, at clients’ homes and schools, in the community, and in specialized housing settings. Working with the fields’ thought leaders, we conduct our own research and are committed to continuous learning to provide the most effective treatments possible.

Monarch House is an Equal Opportunity Employer

At Monarch House, we are committed to fostering a workplace where everyone feels a true sense of belonging and is supported to fully participate as their whole selves. We recognize that each individual may have unique needs, and we are dedicated to providing reasonable adjustments and accommodations upon request for any interview, meeting, event, or training program.

If there is anything we can do to support your full participation and engagement, we encourage you to let us know. Your experience, comfort, and ability to fully belong are important to us.

AI Use in Recruitment and Applicant Screening

We confirm that AI is not used to screen or evaluate applicants. While Monarch House encourages and supports the use of AI to streamline administrative tasks, we believe a human-centered focus on recruiting talented individuals is at the core of cultivating a work environment where everyone belongs. As such, all applications are reviewed by knowledgeable team members who understand the role and what success looks like in the position, to ensure fair and thorough hiring practices that consider individual knowledge, skills and abilities.

Important Information About Recruitment Communications

Be cautious of scam emails. Monarch House will only communicate with candidates using corporate email addresses ending in @monarchhouse.ca or @applytojob.com. If initial contact is made through Indeed or other job platforms, communication will transition to our corporate email shortly after.

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More about this job

Responsibilities

The Office Coordinator manages daily clinic operations, including scheduling appointments, handling inquiries, and maintaining staff and client records. They also provide essential administrative support to the clinical team by managing office supplies, communications, and facility maintenance.

Requirements

Candidates must hold a diploma or certificate in Business Administration, Medical Administration, or a related field. A minimum of one year of experience in customer service or an administrative role is required.

Skills

Customer service
Administrative support
Data entry
Microsoft suite
Appointment scheduling
Communication
Record keeping
Office management
Multitasking
Problem solving
Organization
Time management

Benefits

Health benefits
Mentorship
Professional growth opportunities
Paid time off
Wellness days
Employee discounts
Mileage reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Administrative Support
Customer Service
Data Entry
Microsoft Suite
Appointment Scheduling
Clinic Operations
Record Management
Business Administration
Medical Administration
Communication
Facility Maintenance
Autism Spectrum Disorder
Interdisciplinary Treatment
Professional Development

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