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Added 9 mins ago
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Full-time
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Monday Management

Executive Assistant

Burlington, ON, Canada

Job type: Full-time
Apply by: Mar 27, 2027
Experience: · 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, Personal Assistant or in a comparable support role.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant

Location: Burlington, Ontario

Hours: Monday-Friday, 8:30 a.m.-5:00 p.m.

Position Summary:

Family-owned business with approximately 60 employees and multiple operating companies. They are seeking an experienced Executive Assistant to support the President & VP.

This is a hands-on role for someone who is highly organized, adaptable and comfortable working in a fast-paced environment where priorities can change quickly. The Executive Assistant will manage complex schedules, travel, expenses, reminders and day-to-day administrative needs, while also helping keep the office organized and supporting company events and special projects.

The successful candidate will be personable, discreet and confident working with different personalities. They will be comfortable taking initiative, receiving direct feedback and handling both professional and occasional personal matters with sound judgment and confidentiality.

Key Responsibilities:

· Manage calendars and scheduling for four members of the ownership and leadership team, including coordinating meetings, resolving conflicts and providing reminders and follow-up.

· Coordinate travel arrangements, accommodations, transportation, reservations and itineraries.

· Manage expense reports, receipts, administrative tracking and other routine follow-up.

· Prepare for meetings, organize materials, track action items and ensure commitments and deadlines are followed through.

· Draft and organize correspondence, documents, spreadsheets, trackers and other administrative materials as required.

· Assist with occasional personal and family-related administrative requests for members of the ownership team.

· Support day-to-day office operations, including supplies, catering, lunches, meeting-room readiness, visitors and vendor coordination.

· Help maintain an organized, professional and welcoming office environment.

· Plan and coordinate company events, including the annual golf tournament, holiday events, team lunches and other employee or client functions.

· Support light marketing and special projects as required, including coordinating vendors, materials, timelines and event-related communications.

· Handle confidential business and personal information with a high level of discretion.

Qualifications & Experience

· 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, Personal Assistant or in a comparable support role.

· Experience supporting multiple executives or senior leaders and managing competing priorities.

· Strong calendar management, scheduling, travel coordination and administrative skills.

· Excellent organizational skills and attention to detail, with the ability to keep track of multiple moving pieces without losing follow-through.

· Strong written and verbal communication skills and a professional, personable approach.

· Comfort working in a fast-paced, entrepreneurial or family-owned business environment.

· Ability to remain calm under pressure, reprioritize quickly and use independent judgment when issues arise.

· Receptive to direct feedback and able to work effectively with different communication styles and personalities.

· High level of discretion and confidentiality.

· Strong Microsoft Office skills, including Outlook, Word and Excel.

· Experience with event planning, hospitality, marketing, construction, real estate or a related industry is considered an asset.

Apply About employer

More about this job

Responsibilities

Manage calendars, travel, expenses, meeting preparation, correspondence, and administrative follow-up for the President, VP, and other members of the leadership team. Support office operations, company events, and special projects while handling confidential business and personal matters with discretion.

Requirements

Requires at least three years of experience in an executive, senior administrative, office management, personal assistant, or comparable support role, including experience supporting multiple leaders. Candidates should have strong organizational, communication, scheduling, travel coordination, and Microsoft Office skills, along with discretion, adaptability, and sound judgment.

Skills

Calendar Management
Scheduling
Travel Coordination
Expense Management
Meeting Preparation
Action Item Tracking
Written Communication
Microsoft Outlook
Microsoft Word
Microsoft Excel
Event Planning
Office Operations
Vendor Coordination
Organization
Confidentiality
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Calendar Management
Scheduling
Travel Coordination
Expense Reports
Meeting Preparation
Action Item Tracking
Correspondence
Microsoft Office
Outlook
Word
Excel
Office Operations
Event Planning
Vendor Coordination
Marketing Support
Special Projects
Confidentiality
Administrative Support
Family-Owned Business

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