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Chief Pilot
Confidential
Victoria, BC
- $185,000 to $225,000 CAD / year
- Full-time
Prior experience as an Assistant Chief Pilot or Chief Pilot.
Added just now
BD
Executive Assistant and Office Manager
Bri-mor Developments
Calgary, AB
- Full-time
We are looking for an experienced Executive Assistant & Office Manager to join our team. This position supports company executives, coordinates daily administrative activities and ensures…
Added just now
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Financial Licensed Assistant
Allan Small Financial Group with iA Private Wealth
Toronto, ON
- Full-time
The Financial Licensed Assistant’s primary focus is to assist the advisor in the day-to-day trading and the administration of the business. To assist the advisor, manage the portfolios and…
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Controller
PRI Consultants
Mississauga, ON
- Full-time
8 or more years of progressive accounting experience, including at least 3 years as a Controller or Assistant Controller with ownership of month-end close and financial statements.
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Assistant Store Manager - Peoples Jewellers - Sunridge Mall
Signet Jewelers
Calgary, AB · Canada - Sunridge Mall - Calgary, AB
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 15 mins ago
SC
Lifeguard - 6272B
Starling Community Services
Waterloo, ON
- Part-time
Access to our Employee and Family Assistant Program which provides free and confidential counselling, resources and services.
Added 15 mins ago
CC
Assistant Manager, Banquets & Catering
Compass Canada
Winnipeg, MB
- Full-time
Position: Assistant Manager, Banquets & Catering
Added 15 mins ago
FL
Assistant Manager
Foot Locker
Surrey, BC
- Full-time
The Assistant Manager (AM) is a key store leader who helps bring sneaker culture to life by leading with energy, ownership, and purpose. This role supports the Store Manager in driving…
Added 30 mins ago
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Scrum Master
Hays
Toronto, ON
- Contract
…and external partners. Portfolio examples include Magic Apron Assistant, AI Conductor / agent orchestration, Post-Purchase / Damaged Goods, Price Match, QC Warranty, and Eco Fee.…
Added 30 mins ago
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Estimator
Fast Pace Employment
Vaughan, ON
- $50,000 USD / year
- Full-time
Our Company is seeking an organized, proactive, and energetic Administrative Assistant to support our day-to-day office operations. In this on-site role, you will be the backbone of our…
Added 30 mins ago
DL
Law Firm Office Manager
DIMIC LAW
Calgary, AB
- Contract
Oversee the legal administrative assistant’s execution of client intake, scheduling, retainer administration, and client communications; verify accuracy and timely follow-through.
Added 30 mins ago
KP
Research Assistant, Office of Research Services - Competition ID: 4885
Kwantlen Polytechnic University
Surrey, BC
- Temporary
The Research Assistant will report to the Research Lead, typically a faculty member at Kwantlen Polytechnic University, and will help support, plan, and execute a research project or…
Added 30 mins ago
Service Assistant, Women's Unit
Sinai Health
Toronto, ON
Sinai Health is looking for an experienced Service Assistant, Women's Unit at Mount Sinai Hospital.
Added 30 mins ago
RECE - Full Day Program
Upper Canada Child Care
New Tecumseth, ON
Provides guidance to assistant educators, students and volunteers as needed.
Added 30 mins ago
Queen's Pub Marketing and Events Assistant Manager (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
Coordinate and execute training for the entire staff team with input and support from the Head Manager and the other Assistant Managers
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Lifestyle & Wellness Assistant (Casual) - Magnolia Gardens
Century Group
Langley (District), BC · Langley, BC
Diploma in a therapeutic recreation, activity assistant, community recreation program or equivalent qualifications in the Senior Living / Gerontology field preferred
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Manager, Member Experience and Sales
Abilities Centre
Whitby, ON
Reporting to the Assistant Director, Business Operations, the Manager, Member Experience and Sales will support the Revenue Development Department in achieving its financial goals for…
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Office Services Assistant
Harris & Company
Vancouver, BC
- Full-time
We’re hiring a full-time Office Services Assistant to help keep our office running smoothly. The ideal candidate notices the details, keeps requests moving, and is ready to help. A…
Added 30 mins ago
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Branch Assistant
CIBC
London, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…
Added 30 mins ago
BB
Assistant Retail Manager - Mobile (12-Month Contract)
Best Buy Canada
Kelowna, BC
- Full-time
You’ll love it here! We are hiring immediately for an assistant retail manager, which we call an assistant store leader. As an assistant retail manager, you will lead and coach a team of…
Added 30 mins ago
OL
Legal Assistant
OKT Law
Toronto, ON
- Full-time
OKT is seeking a Legal Assistant to join our Toronto.
Added 30 mins ago
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Partner Administrative Assistant
KPMG
Victoria, BC
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 45 mins ago
DS
Student Assistant
DEWALT Saudi Arabia
ON · Ontario, Canada
- Full-time
Role Description The Student Assistant role at Syntax is a full-time, on-site position based in Ontario, Canada. In this role, the Student Assistant supports project teams and internal…
Added 45 mins ago
SH
Resident Assistant
Southern Health-Santé Sud
Carman, MB
- Full-time
…Registered Psychiatric Nurse as team leaders, the Resident Assistant (RA) provides care to the residents living in a small home environment within Personal Care…
Added 45 mins ago
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Assistant Store Manager - RW&CO
RW&CO
Saint-Bruno, QC
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…

Monday Management

Executive Assistant

Burlington, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: May 1, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Executive Assistant & Office Coordinator

Location: Burlington, Ontario - ON-SITE

Schedule: Full-time, in office, Monday–Friday, 8:30 a.m.–5:00 p.m.

Compensation: $75,000–$85,000 base salary, plus bonus

Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.

This position supports the CEO primarily, with additional support for the VP and founder. Alongside managing schedules and executive priorities, you’ll help keep the office organized, coordinate company events and handle the details that make a busy day run smoothly.

The team is practical, personable and straightforward. You’ll work closely with owners, office staff and people across the business in an informal environment where priorities can change throughout the day. Someone who enjoys building relationships, takes initiative and is comfortable getting involved in everyday office needs will do well here.

The role:

Executive support

Manage calendars, coordinate meetings and resolve scheduling conflicts.
Keep track of priorities, deadlines and outstanding items, following up to ensure things move forward.
Arrange travel, transportation, reservations and business dinners.
Prepare meeting materials, correspondence, presentations and other documents.
Organize receipts, expenses and administrative records.
Handle confidential business matters and occasional personal or family coordination as the working relationship develops.

Office coordination

Coordinate supplies, catering, team lunches and meeting-room preparation.
Welcome clients and visitors and help create a friendly, professional office experience.
Liaise with vendors and coordinate maintenance or facilities requests.
Notice what needs attention and take care of practical details before they become disruptions.

Events and projects

Coordinate the annual charity golf tournament, holiday party and other company gatherings.
Manage event logistics, invitations, vendors and schedules.
Assist with light marketing and social media tasks, including content coordination and materials in Canva.
Support projects and other requests from the leadership team.

What you bring

At least three years of relevant experience in executive support, senior administration, office management or a comparable role.
Experience managing competing requests and supporting busy leaders.
Strong organization, attention to detail and consistent follow-through.
Good judgment about what to handle independently and when to ask for direction.
A warm, approachable manner and confidence communicating with different personalities.
Comfort with straightforward communication, constructive feedback and changing priorities.
Willingness to handle the full range of responsibilities, from confidential executive matters to ordering lunch or coordinating a repair.
Strong written communication and confidence using Microsoft Office and everyday business tools.
Discretion when handling business, financial and personal information.

Experience in a family-owned business, construction, trades, engineering or another hands-on operating environment would be helpful. Event planning, hospitality and Canva experience are also assets.

Who would enjoy this opportunity?

Someone who likes working closely with an executive, enjoys variety and takes pride in being dependable. You should be comfortable in a busy office with an informal atmosphere, where the work includes both executive responsibilities and everyday coordination.

To apply

Please submit your resume and a brief note about the executives or teams you’ve supported and what interests you about this opportunity. Monday Management will contact selected applicants for an introductory conversation.

Apply About employer

More about this job

Responsibilities

Provide executive support to the CEO, VP, and founder by managing calendars, meetings, priorities, travel, documents, expenses, and confidential matters. Coordinate office operations, vendors, company events, light marketing tasks, and projects for the leadership team.

Requirements

At least three years of relevant experience supporting executives or managing senior administration or office operations, with strong organization, attention to detail, follow-through, judgment, and communication skills. Candidates should be discreet, adaptable, comfortable with changing priorities and varied hands-on duties, and confident using Microsoft Office and everyday business tools.

Skills

Calendar Management
Meeting Coordination
Scheduling
Executive Support
Prioritization
Travel Coordination
Document Preparation
Expense Administration
Confidentiality
Office Coordination
Vendor Liaison
Event Planning
Written Communication
Microsoft Office
Canva
Social Media Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Coordinator
Executive Support
Calendar Management
Meeting Coordination
Scheduling
Priority Tracking
Travel Arrangements
Meeting Materials
Correspondence
Presentations
Expense Records
Confidential Information
Office Supplies
Catering
Vendor Coordination
Facilities Requests
Event Logistics
Charity Golf Tournament
Holiday Party
Marketing
Social Media
Canva
Microsoft Office
Family-Owned Business
Construction
Trades
Engineering
Hospitality

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