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Added 5 mins ago
UH
Administrative Assistant II
University Health Network
Toronto, ON
- Part-time
Added 20 mins ago
Administrative Assistant
Strategic Group
Calgary, AB
Strategic Group is seeking a highly trusted Administrative Assistant to the CEO to provide dedicated, day-to-day personal and administrative support. This role focuses on managing…
Added 20 mins ago
MU
Communications Assistant C
McGill University
Vancouver, BC · Strathcona Anat&Dent
- Part-time
Coordinating event logistics, including schedules, presentations, audiovisual requirements, travel arrangements, and materials.
Added 20 mins ago
RE
Planner - Grounds & Conversions (2026-048)
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Regina, SK
- Part-time
Reporting to the Assistant Manager - Grounds & Conversion, the Planner is responsible for creation and assignment of an efficient & effective work assignment plan and assist with the…
Added 20 mins ago
TU
Director, Hospitality Services (Hospitality Services)
Trent University
Peterborough, ON
- $128,095 to $142,327 CAD / year
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NQ
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Sherbrooke, QC
- Full-time
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AO
Receptionist - Office Assistant
Academy of Leadership Sciences Switzerland
Surrey, BC
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BD
Executive Assistant and Office Manager
Bri-mor Developments
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- Full-time
We are looking for an experienced Executive Assistant & Office Manager to join our team. This position supports company executives, coordinates daily administrative activities and ensures…
Added 1 hour ago
CC
Assistant Manager, Banquets & Catering
Compass Canada
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- Full-time
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Queen's Pub Marketing and Events Assistant Manager (w)
Alma Mater Society of Queen's University Inc.
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Coordinate and execute training for the entire staff team with input and support from the Head Manager and the other Assistant Managers
Added 1 hour ago
AO
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
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- Full-time
The Administrative Assistant provides front-line and back-end administrative support to the Office of the Associate Vice-President, Research + Dean of Graduate Studies (AVP-R + D-GS) and…
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Administrative Assistant
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Montreal, QC
- Full-time
And this is just the beginning! As we continue to grow, we are looking for a passionate and talented Administrative Assistant to help shape the future of high-speed rail in Canada.
Added 1 hour ago
S
Stage Experience Lead - Full Time
Sephora
Edmonton, AB
- $20 to $23.55 CAD / hour
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Office Coordinator
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SC
Administrative Assistant
SPECTRAFORCE Canada
Toronto, ON
- Contract
Previous experience working as an Executive Assistant: 2-4 years
Added 2 hours ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
…Communications. Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage…
Added 2 hours ago
C
Sales and Marketing Assistant
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Vancouver, BC
- $3,495 to $4,275 CAD / month
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…We're expanding our team and looking for a Sales and Marketing Assistant who wants to build real, transferable skills in sales, customer service, and event marketing - out in the field at…
Added 2 hours ago
C
Brand Activation Assistant
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Vancouver, BC
- $3,395 to $4,175 CAD / month
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…high-performance sales systems. We're looking for a Brand Activation Assistant to help bring brands to life at pop-up events, activation stands, and promotional campaigns across the…
Added 2 hours ago
MM
Executive Assistant
Monday Management
Burlington, ON
- Full-time
Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.
Added 3 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists occasionally with travel arrangements, event logistics, and meeting accommodations.
Added 3 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 3 hours ago
AT
Administrative Assistant
AY Talent
Dorval, QC
- $70,000 to $90,000 CAD / year
- Full-time
Our client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on…

Monday Management

Executive Assistant

Burlington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 1, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Executive Assistant & Office Coordinator

Location: Burlington, Ontario - ON-SITE

Schedule: Full-time, in office, Monday–Friday, 8:30 a.m.–5:00 p.m.

Compensation: $75,000–$85,000 base salary, plus bonus

Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.

This position supports the CEO primarily, with additional support for the VP and founder. Alongside managing schedules and executive priorities, you’ll help keep the office organized, coordinate company events and handle the details that make a busy day run smoothly.

The team is practical, personable and straightforward. You’ll work closely with owners, office staff and people across the business in an informal environment where priorities can change throughout the day. Someone who enjoys building relationships, takes initiative and is comfortable getting involved in everyday office needs will do well here.

The role:

Executive support

Manage calendars, coordinate meetings and resolve scheduling conflicts.
Keep track of priorities, deadlines and outstanding items, following up to ensure things move forward.
Arrange travel, transportation, reservations and business dinners.
Prepare meeting materials, correspondence, presentations and other documents.
Organize receipts, expenses and administrative records.
Handle confidential business matters and occasional personal or family coordination as the working relationship develops.

Office coordination

Coordinate supplies, catering, team lunches and meeting-room preparation.
Welcome clients and visitors and help create a friendly, professional office experience.
Liaise with vendors and coordinate maintenance or facilities requests.
Notice what needs attention and take care of practical details before they become disruptions.

Events and projects

Coordinate the annual charity golf tournament, holiday party and other company gatherings.
Manage event logistics, invitations, vendors and schedules.
Assist with light marketing and social media tasks, including content coordination and materials in Canva.
Support projects and other requests from the leadership team.

What you bring

At least three years of relevant experience in executive support, senior administration, office management or a comparable role.
Experience managing competing requests and supporting busy leaders.
Strong organization, attention to detail and consistent follow-through.
Good judgment about what to handle independently and when to ask for direction.
A warm, approachable manner and confidence communicating with different personalities.
Comfort with straightforward communication, constructive feedback and changing priorities.
Willingness to handle the full range of responsibilities, from confidential executive matters to ordering lunch or coordinating a repair.
Strong written communication and confidence using Microsoft Office and everyday business tools.
Discretion when handling business, financial and personal information.

Experience in a family-owned business, construction, trades, engineering or another hands-on operating environment would be helpful. Event planning, hospitality and Canva experience are also assets.

Who would enjoy this opportunity?

Someone who likes working closely with an executive, enjoys variety and takes pride in being dependable. You should be comfortable in a busy office with an informal atmosphere, where the work includes both executive responsibilities and everyday coordination.

To apply

Please submit your resume and a brief note about the executives or teams you’ve supported and what interests you about this opportunity. Monday Management will contact selected applicants for an introductory conversation.

Apply About employer

More about this job

Responsibilities

Provide executive support to the CEO, VP, and founder by managing calendars, meetings, priorities, travel, documents, expenses, and confidential matters. Coordinate office operations, vendors, company events, light marketing tasks, and projects for the leadership team.

Requirements

At least three years of relevant experience supporting executives or managing senior administration or office operations, with strong organization, attention to detail, follow-through, judgment, and communication skills. Candidates should be discreet, adaptable, comfortable with changing priorities and varied hands-on duties, and confident using Microsoft Office and everyday business tools.

Skills

Calendar Management
Meeting Coordination
Scheduling
Executive Support
Prioritization
Travel Coordination
Document Preparation
Expense Administration
Confidentiality
Office Coordination
Vendor Liaison
Event Planning
Written Communication
Microsoft Office
Canva
Social Media Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Coordinator
Executive Support
Calendar Management
Meeting Coordination
Scheduling
Priority Tracking
Travel Arrangements
Meeting Materials
Correspondence
Presentations
Expense Records
Confidential Information
Office Supplies
Catering
Vendor Coordination
Facilities Requests
Event Logistics
Charity Golf Tournament
Holiday Party
Marketing
Social Media
Canva
Microsoft Office
Family-Owned Business
Construction
Trades
Engineering
Hospitality

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