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Added 19 mins ago
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Montcrest Asset Management

Office Manager

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 6, 2027
Posting language: English
Posted: Oct 8, 2026

Original job description

Montcrest Asset Management Overview

Montcrest Asset Management ("Montcrest") is a Toronto-based private equity real estate firm focused on identifying, acquiring, developing, and actively managing value-add opportunities. Established in 2012, Montcrest partners with high-net-worth and institutional investors to pursue compelling, risk-adjusted returns across multiple asset classes, including residential, industrial, self-storage, and commercial assets. With a hands-on, execution-driven approach, Montcrest manages projects internally from acquisition and due diligence through development, asset management, and realization, with a strong focus on opportunities in the Greater Toronto Area.

Position Summary

The Office Manager is responsible for overseeing office operations, administrative functions, property coordination, IT liaison activities, and executive support. This role ensures the efficient day-to-day functioning of the office while supporting multiple business branches, including development, property management, and corporate leadership.

Key Responsibilities

Office Administration & Maintenance

Manage inventory of office and kitchen supplies, as well as tracking of employee vehicles and office equipment/assets
Act as the key liaison with building management, including administration of lease obligations, parking arrangements, and rent-related matters
Oversee office maintenance, including coordinating repairs, preventative maintenance, and office improvements
Coordinate meetings and company events, including scheduling, catering, logistics, and preparation of required documentation and materials
Banking
Perform routine banking functions, including cheque deposits and release of holds
Prepare purchase orders and review invoices for accuracy and processing

Information Technology

Serve as the primary point of contact between the company and external IT service providers
Conduct first-level troubleshooting to minimize downtime and maintain team productivity
Review, validate, and approve IT invoices, including dispute resolution where necessary
Maintain oversight of company hardware, software, licensing, and subscriptions

Non-Residential Fund Property Management

Coordinate maintenance and ensure all properties are maintained in good working conditions
Administer tenant-related documentation, including leases, insurance records, correspondence, notices, payment records, and supporting materials
Oversee rent collection processes, maintain rent rolls, and monitor outstanding balances
Prepare and issue tenant notices (e.g., notices of entry, late payment, default, and termination)
Coordinate utility account setup and disconnections as required
Liaise with external property management providers to support preparation and execution of management agreements
Maintain up-to-date site photos and ensure timely collection and filing of vendor reports (e.g., security, pest control, maintenance inspections, and related services)

Development Team Support

Support development projects with application submissions, including preparing correspondence, completing required forms, and processing application fees
Review submission materials to ensure compliance with municipal requirements
Track timelines and coordinate with consultants and stakeholders
Prepare comment response matrices and manage submissions through City submission systems
Coordinate site visits, track required deliverables, and obtain parcel registers
Provide direct administrative support to the Vice President, Development, on an as-needed basis

Marketing & Communications (Montcrest)

Manage corporate social media accounts, including content development and publishing across platforms such as LinkedIn, Instagram, and YouTube
Monitor digital channels, respond to inquiries, and maintain engagement standards
Support maintenance of the corporate website and organization of internal media and asset libraries
Coordinate corporate events, including planning, logistics, and vendor management
Liaise with external public relations firms and oversee deliverables

Executive Support

Support executives with personal expense management and payment processing
Coordinate travel arrangements, accommodations, and scheduling of meetings and appointments
Assist with ad hoc requests and special projects as assigned

Key Attributes for Success

Skilled in the use of Microsoft Word, Outlook, PowerPoint, and Excel
Possess effective communication skills, both written and verbal
Excels in a fast-paced and dynamic environment and enjoys new challenges
Demonstrates excellent organizational and time management skills
Committed to providing exceptional client service
Punctual and dependable
Positive and outgoing attitude
Ability to work effectively with others
Fast learner with a keen eye for detail
G-licensed driver with own vehicle for transportation

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More about this job

Responsibilities

Oversee office operations, maintenance, banking tasks, IT-provider coordination, and administrative support for the development team and executives. Coordinate non-residential property administration, tenant communications, development submissions, corporate marketing, and events.

Requirements

The role calls for strong organizational, communication, time-management, client-service, and detail-oriented skills, along with proficiency in Microsoft Word, Outlook, PowerPoint, and Excel. Candidates should be dependable, adaptable, effective collaborators, and have a G-class driver's licence and their own vehicle.

Skills

Office Administration
Property Coordination
Lease Administration
Vendor Management
Invoice Review
Banking Operations
IT Troubleshooting
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Social Media Management
Development Application Coordination
Executive Support
Event Coordination
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Private Equity Real Estate
Office Operations
Property Management
Lease Administration
Tenant Documentation
Rent Collection
Rent Rolls
Vendor Reports
Building Management
Office Maintenance
Purchase Orders
Invoice Processing
IT Service Providers
Hardware and Software
Software Licensing
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Development Applications
Municipal Requirements
City Submission Systems
Social Media
LinkedIn
Instagram
YouTube
Corporate Website
Public Relations
Executive Support
Event Planning

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