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Added 3 mins ago
Physiotherapist/ New grads are welcome
Changepain Medical & Allied Health Clinic
Burnaby, BC
Part-time
Clinical experience and specialized certifications in chronic pain are advantageous but not required. An entry-level physiotherapist will be provided on-going support and mentorship.
Added 3 mins ago
Operations Data Analyst
49North
Richmond, BC
Full-time
The role of Operations Data Analyst reports to the Director, Mission Assurance and resides within the Administration function of the larger Programs & Operations Team of 49North, an MDA…
Added 3 mins ago
Global Controller
Advantage Group
Remote, Canada
Full-time · Remote
Reporting to the Director, Finance & Accounting, the Global Controller serves as the operational backbone of corporate accounting and plays a critical role in maintaining discipline,…
Added 3 mins ago
Associate Health and Wellness Manager
Cogir Senior Living
Mississauga, ON · The Beechwood
Full-time
…working the floor and learning to manage staff. Join us and experience the satisfaction of making a positive impact on the lives of residents and their families and take your clinical…
Added 18 mins ago
2600002531 - Nurse Practitioner
Lakeridge Health
Ajax, ON
Full-time
Reporting to the Director, Emergency Services, the Nurse Practitioner (NP) will work as a RN in the Extended Class RN (EC). The NP will provide leadership and promote excellence patient…
Added 18 mins ago
Pharmacy Practice Advisor - Pharmacist
Brunswick Pharmacy
Moncton, NB
Full-time
…expectations. This role will appeal to someone who has practical experience as a pharmacist, excellent communication skills and thrives in a fast-paced environment. The ideal candidate has…
Added 18 mins ago
Career Navigator – Workforce Development
Catholic Charities of Eastern Oklahoma
Ottawa, ON
Full-time
Reports to: Director of Workforce Development
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
AB · Alberta, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Nursing Recruitment and Retention Specialist
Registered Nurses' Association of Ontario (RNAO)
ON · Ontario, Canada
Temporary
…in Northern and Indigenous Workplaces. Reporting to RNAO’s Director of Membership and Services, this individual will identify, develop, manage, and evaluate programs to recruit new nurses…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
MB · Manitoba, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Email & Digital Fundraising Specialist
UHN Foundation
Toronto, ON
Full-time
…meets the stated qualifications. Actual pay may vary based on experience, education, and internal compensation…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
SK · Saskatchewan, Canada
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
Saskatoon, SK
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Fundraising Manager
Port Cares
ON · Greater St-Catharines-Niagara Metropolitan Area
Full-time
Reporting directly to the Executive Director (ED), the Fundraising Manager is a full-time leadership role responsible for developing, executing, and overseeing all fundraising strategies,…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
Winnipeg, MB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
AB · Edmonton, AB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 18 mins ago
Assistant.e chef.fe Projections Vidéo - Spectacle en tournée | Assistant Head of Video Projections - Touring Show
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Le candidat idéal est un technicien soucieux du détail et doté d’un esprit de collaboration, qui possède une solide expérience en vidéo et en projection, des compétences avancées en…
Added 18 mins ago
Commercial FP&A Analyst
Skjodt-Barrett Foods
Brampton, ON
Full-time
…strengthen your business partnering capabilities, and build experience supporting strategic decisions in a complex manufacturing…
Added 18 mins ago
Assistant.e chef.fe automatisation - KOOZA | Assistant Head of Automation - KOOZA
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Le candidat idéal est un technicien doté d’un esprit de collaboration, d’une expérience pratique des systèmes d’automatisation, de solides compétences en dépannage et d’une capacité à…
Added 18 mins ago
Directeur de la tarification / Pricing Director
C.A.T. North America Inc.
Vaudreuil-Dorion, QC
Full-time
7 à 10 ans d’expérience dans les domaines de la tarification, la stratégie commerciale, le transport, la logistique, la finance ou l’analyse de réseaux
Added 18 mins ago
Senior Product Manager
Aviso
Toronto, ON
$120,000 to $135,000 CAD / year
Full-time
Reporting to the Director of Product Management, the Senior Product Manager will lead the Advisor Hub product family and directly own Advisor Hub ACP, which serves advisors at ACP…
Added 18 mins ago
Marketing Director
OneRiver Software
Toronto, ON · Greater Toronto and Hamilton Area, ON
Full-time
With more than 25 years of experience in maintenance software, OneRiver provides cloud-based solutions that enhance existing ERP environments. Our solutions, Arrow and Cornerstone,…
Added 18 mins ago
Wildlife Group Manager
WSP in Canada
Calgary, AB
Full-time
…team, part of the Ecology and EIA business. Reporting to the Director of Ecology and EIA, this is a dual role where you will provide both people leadership and technical expertise,…
Added 19 mins ago
Chef De Cuisine
Rosewood Hotel Group
Vancouver, BC
Participates in restaurant promotions with Director of Sales & Marketing.
Added 19 mins ago
Analyste Senior de l'inventaire
Siemens
Drummondville, QC
…Production, Planning, and Purchasing departments. Reporting to the Director of Warehouse and Inventory Management, you will have the autonomy needed to achieve your…

Moodys Private Client

Executive Assistant, Immigration Operations

Toronto, ON, M5H 3S5, Canada

Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

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Original job description

Moodys Private Client Law LLP is looking for an Executive Assistant, Immigration Operations (“EA”) for our Toronto office

In this role, the EA will serve as the primary administrative, operational, and strategic right-hand to the Director of MPC Toronto / Immigration Legal Practices, managing communications, complex calendars, and confidential firm initiatives. This role would provide comprehensive administrative, operational, and organizational support to the Director and ensure the smooth execution of legal and operational processes by managing documentation, coordinating daily activities, and improving workflow efficiency. This role requires the handling of highly confidential information with professionalism and discretion.

Responsibilities:

Calendar & Inbox Management: Monitor, triage, and prioritize high-volume email traffic; manage complex, shifting calendars, schedule internal and external meetings, and resolve scheduling conflicts proactively.
Gatekeeping & Communication: Serve as the primary liaison between the Director and clients, firm leadership, staff, vendors, and external stakeholders.
Webinar & Project Support: Track prospective client matters, coordinate deadlines, assist with the preparation of correspondence or presentations, and oversee follow-ups for key firm projects.
Financial & Billing Coordination: Process expense reports, track invoices, review billing coordination, and assist with client account management or time-entry oversight.
Travel & Logistics: Coordinate complex domestic and international travel itineraries and organize special firm events or partner meetings.
Confidentiality: Handle highly sensitive personnel, strategic, and client-related information with strict ethical standards and discretion.
Performing various administrative duties, as required.

Skills & Experience:

At least three (3) years of experience as an Executive Assistant, Legal Assistant, or U.S. or Canadian Immigration Law Clerk.
Post Secondary Education.
Proficient in typing (60wpm), MS Office Applications, and entry-level AI technologies (i.e. Claude).
Results-oriented with a sense of urgency. Quick learner, self-starter and exudes a “can do” attitude
Passion to learn and grow, and be an integral part of a high-performing team

Benefits

Dynamic Work Environment
Competitive Salary / Bonus
Health Insurance / Extended Benefit
Vacation Days / Personal Care Time
Subsidized Underground Parking
Professional Development
Free On-site Gym

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More about this job

Responsibilities

The Executive Assistant will serve as the primary administrative and operational support to the Director, managing complex calendars, communications, and firm initiatives. They are responsible for coordinating legal processes, handling sensitive documentation, and overseeing billing and project logistics.

Requirements

Candidates must have at least three years of experience as an Executive Assistant, Legal Assistant, or Immigration Law Clerk. A post-secondary education and proficiency in MS Office and AI technologies are required.

Skills

Calendar Management
Inbox Management
Gatekeeping
Communication
Project Support
Financial Coordination
Billing Coordination
Travel Logistics
Confidentiality
Typing
MS Office
AI Technologies
Administrative Support
Time-entry Oversight
Client Account Management

Benefits

Dynamic Work Environment
Competitive Salary
Bonus
Health Insurance
Extended Benefit
Vacation Days
Personal Care Time
Subsidized Underground Parking
Professional Development
Free On-site Gym

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Immigration Operations
Legal Assistant
Immigration Law Clerk
Calendar Management
Administrative Support
Operational Support
Confidentiality
MS Office
AI Technologies
Claude
Billing Coordination
Expense Reports
Client Management
Project Support
Law Firm
Toronto
Professionalism
Time-entry
Logistics

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