Property Administrator

Company Description Moore Holdings Limited is a full-service commerical real estate provider offering a diverse range of office, retail, and warehouse spaces tailored to the varied needs of its clients. Established in 1980 and rooted in Newfoundland & Labrador, the company has a long-standing presence in the local market. Moore Holdings supports organizations seeking space for their business, as well as those exploring development opportunities. The company also provides private financing options, reflecting its commitment to flexible, client-focused real estate solutions.

Role Description The Property Administrator is a full-time, on-site role based in St John’s, NL. This position is responsible for providing day-to-day administrative support for property operations, including maintaining tenant records, preparing lease documentation, and coordinating move-ins and move-outs. The role involves responding to tenant inquiries, coordinating service requests, and ensuring timely communication between tenants, vendors, and internal teams. The Property Administrator will help monitor property expenses, support common area reconciliation processes, and track invoices and payments. Additional responsibilities include scheduling inspections, maintaining compliance documentation, preparing reports for management, supporting cross functional teams, and contributing to a positive, professional experience for all tenants and visitors.

Qualifications

• Candidates should possess skills in Property Management and Real Estate, with an understanding of leasing, facilities coordination, and basic property operations.
• Strong Communication skills, including clear written and verbal communication, and the ability to collaborate effectively with tenants, vendors, and colleagues.
• Customer Service skills, with a focus on responsiveness, problem-solving, and maintaining positive tenant relationships.
• Basic financial skills, including tracking expenses, and supporting the preparation of property-related budgets.
• Relevant skills and qualifications include proficiency with office software (e.g., Microsoft Office or similar tools), strong organizational and time-management abilities, attention to detail, and experience in an administrative or property-related role.
• A diploma or degree in business, real estate, property management, or a related field is required.
• Fluent in English language.