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Morson Edge (Canada)

Executive Administrative Assistant

Toronto, ON, Canada

$50,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Administrative Assistant

Duration: Regular, Fulltime

Location: 700 University

Salary Range: $57,000 - $71,500

Job Overview

The Executive Administrative Assistant supports the leadership team by managing a variety of administrative tasks with a high level of confidentiality and organization. The role requires excellent communication, organizational, and time management skills, as well as proficiency in office software and equipment. The assistant will also coordinate travel arrangements, liaise between the supervisor and other staff, and ensure the smooth operation of the office environment. The position calls for someone who can work independently, handle confidential information discreetly, and adapt to a fast-paced work environment.

Key Accountabilities

Handle a wide range of routine and confidential correspondence, reports, and materials. Compose and distribute correspondence, and maintain proficiency in office equipment.
Organize and prepare for meetings, including agendas and necessary materials. Arrange travel and accommodations for supervisors and staff.
Manage incoming and outgoing mail, including confidential materials, and prioritize items for the supervisor's attention.
Assist in scheduling and prioritizing the supervisor's work and activities, and manage access to the supervisor.
Establish and maintain records, ensuring compliance with retention schedules and arranging for the storage or destruction of obsolete records.
Process routine reports and forms, communicate the supervisor's instructions, and provide feedback from meetings.
Prepare purchase orders and requisitions, provide backup support, and maintain follow-up systems to monitor due dates and tasks.
Arranging travel for the executives they are supporting (coordinating flights, hotels with third parties, etc.)
Assisting in expense management

Qualifications

Proven experience as an executive administrative assistant or in a similar administrative role.
Proficiency in office software, including PowerPoint, adobe, spreadsheets, and email applications.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and attention to detail.
Experience in organizing meetings and managing travel arrangements
Experience in liaising between supervisors and staff, and communicating instructions and expectations.
Ability to adapt to a fast-paced work environment and manage multiple priorities effectively.

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More about this job

Responsibilities

Provide confidential administrative support to the leadership team, including correspondence, meeting preparation, scheduling, records management, and prioritization of the supervisor’s work. Coordinate executive travel and expenses, process routine reports and purchase requests, and communicate instructions while monitoring tasks and deadlines.

Requirements

Candidates should have experience in an executive administrative or similar role, proficiency with office software and equipment, and strong organizational, time-management, and communication skills. The role also requires discretion with confidential information, attention to detail, problem-solving ability, and experience coordinating meetings, travel, and communication between supervisors and staff.

Skills

Confidential Information Handling
Written Communication
Verbal Communication
Organization
Time Management
Office Software Proficiency
Meeting Coordination
Travel Arrangements
Scheduling
Records Management
Expense Management
Problem-Solving
Attention To Detail
Prioritization
Interpersonal Communication
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Confidential Correspondence
Reports
Office Equipment
PowerPoint
Adobe
Spreadsheets
Email Applications
Meeting Agendas
Meeting Coordination
Travel Arrangements
Accommodation Booking
Mail Management
Scheduling
Records Retention
Records Storage
Purchase Orders
Requisitions
Expense Management
Task Follow-Up
Supervisor Liaison
Confidential Information
Office Administration

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