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Added 10 mins ago
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Front Line Manager – Property Claims
Aviva Canada
Calgary, AB
- Full-time
Lead effectively and positively through change initiatives and business transformation.
Added 10 mins ago
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Account Manager
Flexiti
Toronto, ON · North York, ON
- Full-time
…financial services. The ideal candidate will be a catalyst for change, using AI to transform and deliver unparalleled customer experiences and shaping a future where AI empowers our teams…
Added 10 mins ago
AI
Project Manager - Civil Engineering
American Iron & Metal (AIM)
Montreal, QC
- Full-time
Reporting to the Director of Engineering and Projects, the Project Manager will be responsible for delivering civil engineering, railway infrastructure, new building construction, and…
Added 10 mins ago
AC
Nurse - Appendix D / Temporary Assignment (7 months)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Temporary
Reporting to the Manager of Health Services, the part-time nurse provides on-campus health care and education to students, staff and faculty in collaboration with the Health Services team.…
Added 10 mins ago
BH
Registered Practical Nurse - Geriatric Functional Enhancement Service
Bariza Health
Toronto, ON
- Full-time
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Administrative Assistant I (ID: 56182)
City of Edmonton
Edmonton, AB
- Full-time
…Building Great Neighbourhoods Branch. Reporting to the Branch Manager and working closely with the Strategic Coordinator, you will supervise three Administrative Clerks - providing…
Added 10 mins ago
DN
Regional Sales Manager - Farm Retail
DLF North America
Kawartha Lakes, ON · Lindsay, ON
- Full-time
DLF Canda is currently recruiting for a Regional Sales Manager for our operation located in Ontario. This role will be overseeing Eastern Ontario.
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Account Executive
MiQ
Toronto, ON
- Full-time
Agility – We anticipate the unexpected, embrace and adapt to change
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Client Solution and Delivery Manager
SLB
AB · Edmonton, AB
- Full-time
SLB is seeking an experienced Client Solution and Delivery Manager to join our team in Edmonton, Alberta. In this role you will manage Process Systems projects supporting oil and gas…
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CF
Clinical Pharmacist
Calgary Foothills Primary Care Network
Calgary, AB
- Full-time
Reporting to the Program Manager, the Clinical Pharmacist collaborates with the primary care provider, Calgary Foothills PCN multidisciplinary team and community/external partners to…
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Maintenance Tech - Millwright
Refresco
Calgary, AB
- Full-time
Reporting to the Maintenance Manager the Mechanic is responsible for conducting, maintaining, testing and repairing all beverage line electrical, control systems, mechanical, hydraulic,…
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MC
Assistant Manager, Corporate Accounting
MatchBox Consulting Group
Burnaby, BC
- Full-time
They are looking for an Assistant Manager, Corporate Accounting to join their management team and help lead financial and corporate reporting, internal controls, and performance measurement…
Added 10 mins ago
LH
Physiotherapist, New Graduate
Lifemark Health Group
High River, AB
- Full-time
New Grad Physiotherapists, are you looking for a first role that offers career growth AND a lifestyle change without taking you too far from Calgary? Our Lifemark clinic in High River,…
Added 10 mins ago
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Project Manager
MatchBox Consulting Group
Calgary, AB
- Full-time
MatchBox Consulting Group is seeking a Project Manager with High Voltage Construction experience on behalf of our client to manage high-voltage substation and powerline construction…
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Liquids Control Centre (LCC) Supervisor
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AB · Liquid Infrastructure Regional Office
- Full-time
Support continuous improvement, team development, and operational excellence while acting on behalf of the Manager when required
Added 10 mins ago
BP
Development Manager
Brookfield Properties
Calgary, AB
- Full-time
The Development Manager is directly responsible for the land development process including production planning, management of the detailed design process, achieving regulatory approvals,…
Added 10 mins ago
Dewatering Test Work Specialist
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Sudbury, ON
Join nearly 18,000 Metsonites worldwide, each bringing unique expertise and experience to positive change. At Metso, you’re supported by a growth culture built on safety, wellbeing,…
Added 10 mins ago
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Assistant Project Leader
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Pickering, ON
- Contract
Assist Project Manager or other team members with engineering design changes using engineering change control processes.
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Gestionnaire des opérations d’affaires - Évaluation et services-conseils, Canada | Business Operations Manager, Canada Valuation & Advisory
Newmark
Montreal, QC
- Full-time
JOB DESCRIPTION (Business Operations Manager, Canada Valuation & Advisory):
Added 10 mins ago
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Senior Incident and Problem Manager
Aviso Wealth
Remote, Canada
- $115,000 to $125,000 CAD / year
- Full-time
- Remote
Working closely with other teams, the Senior Incident and Problem Manager plays a critical role in strengthening operational resilience, reducing service disruption, and improving…
Added 10 mins ago
AW
Senior Incident and Problem Manager
Aviso Wealth
Remote, Canada
- $115,000 to $125,000 CAD / year
- Full-time
- Remote
Working closely with other teams, the Senior Incident and Problem Manager plays a critical role in strengthening operational resilience, reducing service disruption, and improving…
Added 10 mins ago
Postmaster - Premises provided by Postmaster (Group Office) RVSGA10 (89115875)
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AB · Fishing Lake, AB
…The Postmaster, reporting to the Superintendent/Local Area Manager, is responsible for promoting and selling postal products and services to the public and businesses in the community. As…
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Branch Manager - West End
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As a Branch Manager, you will lead branch operations, optimize member experience, and drive business development through exceptional people leadership and strategic execution. You will…
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Canada Tax Technology Group (CTTG) - Manager, AI Adoption & Enablement
EY
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EY's Canada Tax Technology Group (CTTG) is seeking an experienced Manager, AI Adoption & Enablement to help accelerate the practical use of AI across Tax & Law.
Added 10 mins ago
CS
Merchandiser - Part Time
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Mosaic Forest Management

Operations Administrator

Nanaimo, BC, V9R 5E2, Canada

The annual salary range for this position is $50,00 to $62,000. · Full-time

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Job details

Pay: The annual salary range for this position is $50,00 to $62,000.
Job type: Full-time
Posting language: English
Posted: Sep 9, 2026

Original job description

Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.

The Opportunity
Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay. Specific responsibilities include but are not limited to:

Utilize company applications to manage contracts and oversee their complete execution;
Manage vendor holdbacks and ensure proper accounting;
Handle insurance requests, WSBC, and interactions with external parties;
Account for road construction activities and create internal invoices and road metrics;
Create and maintain Log Inventory Management System (LIMS) contracts;
Generate invoices using accounting software or templates;
Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
Support continuous improvement initiatives.

What We’re Seeking:

Post Secondary education in a related field or equivalent;
2 + years of administrative office experience, data entry or contract administration experience;
Strong attention to detail and analytical skills;
Strong verbal, written and interpersonal communication skills;
Microsoft Office and Adobe PDF skills will be considered an asset;
Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
Forestry and/or Accounting experience will be considered an asset.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

Competitive compensation that matches your skills and experience.
Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
Employer-paid premiums for a robust benefits package to support your wellness.
Company-funded defined contribution pension plan to help secure your future.
Generous paid vacation program, to recharge and relax.
Up to one day per week of remote work, subject to role requirements and leader approval.
We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation
The annual salary range for this position is $50,00 to $62,000. Individual compensation is commensurate with skill, relevant experience, and education.

To Apply
Visit mosaicforests.com/careers and click on the Job Opportunities to apply. This position will remain posted until filled.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process, please email careers@mosaicforests.com

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More about this job

Responsibilities

The Operations Administrator supports the finance team by overseeing contract administration, daily load production accuracy, and vendor holdbacks. They are also responsible for managing road construction accounting, generating invoices, and supporting annual audits.

Requirements

Candidates should have post-secondary education in a related field and at least two years of administrative, data entry, or contract administration experience. Proficiency in Microsoft Office, accounting software, and strong analytical and communication skills are highly valued.

Skills

Contract administration
Data entry
Accounting
Financial reporting
Analytical skills
Communication skills
Microsoft Office
Adobe PDF
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Attention to detail
Invoicing
Audit support

Benefits

Annual bonus
Health insurance
Paid vacation
Remote work
Maternity and parental leave EI top-ups
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Operations Administrator
Contract Administration
Finance
Accounting
Data Entry
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Logistics
Forestry
Audit
Invoicing
Road Construction
Vendor Management
Sustainability
Land Management
Reporting
Administrative Support

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