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Added 2 mins ago
Talent Acquisition Specialist - FAL
Westerkirk
Mississauga, ON · Calgary, AB
…design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated…
Added 2 mins ago
Class 5 Truck Driver
Diabetes Canada / National Diabetes Trust
Dartmouth, NS
Reporting to the Operations Manager, this critical role will work up to 29 hours per week, driving established routes to collect donated clothing and household items from our valued…
Added 2 mins ago
Automotive Inspection Manager
Clutch Technologies Inc.
Toronto, ON
…Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of…
Added 2 mins ago
Support Center Analyst I
eSentire
Waterloo, ON
The successful candidate will be part of a growing team of skilled technical professionals, providing tier-1 support services. The candidate will be responsible for providing front-line…
Added 2 mins ago
Supervisor, Income
Questrade Financial Group
Toronto, ON
…professionally managed investment portfolios, mortgages, real estate services, financial services and more. We use cutting-edge technology to help Canadians become much more financially…
Added 2 mins ago
ORDER PICKER - Non MHE
The Hillman Group, Inc.
Toronto, ON
The Hillman Group services a wide variety of customers in the Automotive, Industrial, Retail and Agricultural channels. We have products in Home Depot, Lowes, Canadian Tire, Walmart and…
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Services Consultant - Redux
West Coast Reduction Ltd.
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Operating out of the Vancouver division, the Redux Services Consultant is responsible for acquiring new customers for all Redux Services and for providing customer service to existing Redux…
Added 2 mins ago
MS
Store Manager
Make Space
ON · Dundas, Ontario
- $47,000 to $52,000 CAD / year
- Full-time
…Columbia to Quebec. We have a proven track record in storage services and offer a variety of solutions to suit your personal or business needs. Our options include traditional storage,…
Added 2 mins ago
NF
Verification Agent
NorthLake Financial ULC
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- Full-time
…finance industry with a full spectrum of dynamic rates and services for dealers. We specialize in the acquisition and servicing of prime and subprime automotive financing contracts. Our…
Added 2 mins ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
…contracts seeking competency assessment and learning solution…
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P4
Property Administrator
Pier 4 Ltd
Dartmouth, NS
- Full-time
Reporting to the Manager, Property Administration, the Property Administrator supports the day-to-day operations of our properties through Yardi administration, lease and tenant file…
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FT
Mental Health Counsellor - HART Hub Dufferin - Contract ending March 2028 - Afternoon Shift
Family Transition Place
Orangeville, ON
- Contract
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Added 16 mins ago
Applied IoT & Data Specialist
Mohawk College
Hamilton, ON
Reporting to the General Manager, Energy & Power Innovation Centre (EPIC), the Applied IoT and Data Specialist will serve as a senior resource to projects in the areas of software…
Added 16 mins ago
BC
Directeur(trice), Prédéveloppement résidentiel | Director, Residential Pre-Development
Broccolini Construction Inc.
Montreal, QC
- Full-time
…métropole mixte, MELCCFP, ainsi que les exigences relatives aux services municipaux et au…
Added 16 mins ago
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MC
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- Full-time
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Perform other duties as required by the Water Treatment Plant Supervisor or Manager, or the Director of Technical Services.
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Associate Fig Bar Manager | Formula Fig Midtown
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Toronto, ON
- Full-time
The Associate Fig Bar Manager will play a key role in supporting the launch and day-to-day operations of our Midtown Fig Bar. This position supports Fig Bar operations, manages staff,…
Added 16 mins ago
BI
Project Manager - 7 Days to Die | Gestionnaire de projet - 7 Days to Die
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Montreal, QC
- Full-time
…South). Our day to day revolves around two core business focuses: Services and Original Games. Our Services team collaborates with gaming and entertainment giants like Disney, Sony,…
Added 16 mins ago
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Social Services Coordinator
Kindera Living
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- Full-time
Outreach services by maintaining contact and relationships with hospital social workers and discharge planners, community agencies, physician offices, social workers in nursing homes and…
Added 16 mins ago
P
57-26 Casual Counsellor ABI Forestview
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- Part-time
Under the direction of the Client Services Manager, the Counsellor, ABI plans and facilitates the implementation of flexible and responsive support to adults living with a brain injury in…
Added 16 mins ago
TC
Custodian TFT
The Corporation of UCLG
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Reporting directly to the Maintenance Supervisor and indirectly to the Social Housing Manager and Director, Community and Social Services, the Custodian will be responsible for maintaining…
Added 16 mins ago
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OMERS
Calgary, AB · Southcentre
- Part-time
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 16 mins ago
CH
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Added 29 mins ago
CD
Project Manager – Events Equipment
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Under the supervision of the Manager – Grandstand and Modular Structures, under Technical Services department, you will have to plan and monitor the various projects under your…
Added 29 mins ago
RE
Project Manager
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- Full-time
Reporting to the Program Manager, the Project Manager is responsible for the overall management, coordination and delivery of assigned projects. The Project Manager ensures that the project…

Mosaic Forest Management

Operations Administrator

Nanaimo, BC, V9R 5E2, Canada

The annual salary range for this position is $50,00 to $62,000. · Full-time

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Job details

Pay: The annual salary range for this position is $50,00 to $62,000.
Job type: Full-time
Posting language: English
Posted: Sep 9, 2026

Original job description

Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.

The Opportunity
Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay. Specific responsibilities include but are not limited to:

Utilize company applications to manage contracts and oversee their complete execution;
Manage vendor holdbacks and ensure proper accounting;
Handle insurance requests, WSBC, and interactions with external parties;
Account for road construction activities and create internal invoices and road metrics;
Create and maintain Log Inventory Management System (LIMS) contracts;
Generate invoices using accounting software or templates;
Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
Support continuous improvement initiatives.

What We’re Seeking:

Post Secondary education in a related field or equivalent;
2 + years of administrative office experience, data entry or contract administration experience;
Strong attention to detail and analytical skills;
Strong verbal, written and interpersonal communication skills;
Microsoft Office and Adobe PDF skills will be considered an asset;
Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
Forestry and/or Accounting experience will be considered an asset.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

Competitive compensation that matches your skills and experience.
Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
Employer-paid premiums for a robust benefits package to support your wellness.
Company-funded defined contribution pension plan to help secure your future.
Generous paid vacation program, to recharge and relax.
Up to one day per week of remote work, subject to role requirements and leader approval.
We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation
The annual salary range for this position is $50,00 to $62,000. Individual compensation is commensurate with skill, relevant experience, and education.

To Apply
Visit mosaicforests.com/careers and click on the Job Opportunities to apply. This position will remain posted until filled.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process, please email careers@mosaicforests.com

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More about this job

Responsibilities

The Operations Administrator supports the finance team by overseeing contract administration, daily load production accuracy, and vendor holdbacks. They are also responsible for managing road construction accounting, generating invoices, and supporting annual audits.

Requirements

Candidates should have post-secondary education in a related field and at least two years of administrative, data entry, or contract administration experience. Proficiency in Microsoft Office, accounting software, and strong analytical and communication skills are highly valued.

Skills

Contract administration
Data entry
Accounting
Financial reporting
Analytical skills
Communication skills
Microsoft Office
Adobe PDF
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Attention to detail
Invoicing
Audit support

Benefits

Annual bonus
Health insurance
Paid vacation
Remote work
Maternity and parental leave EI top-ups
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Operations Administrator
Contract Administration
Finance
Accounting
Data Entry
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Logistics
Forestry
Audit
Invoicing
Road Construction
Vendor Management
Sustainability
Land Management
Reporting
Administrative Support

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