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Added 31 mins ago
EI
Spécialiste principal de la qualité
Emplo Inc.
Gatineau, QC
- Full-time
Reports to: Senior Manager, Risk and Compliance
Added 32 mins ago
Leasing Administrative Assistant
Realstar
Pointe-Claire, QC
…last 50 years. It is one of Canada’s largest multi-residential asset managers on behalf of institutional and private investors. It manages over 22,000 rental apartments in six provinces…
Added 47 mins ago
T
Personal Banker Trainee
TD
Acton, ON
- Full-time
Post-Secondary or Undergraduate degree in related field is an asset
Added 47 mins ago
T
Personal Banker
TD
Winnipeg, MB
- Full-time
Post-Secondary or Undergraduate degree in related field is an asset
Added 1 hour ago
SH
General Duty Nurse (N2) - Child Health - NICU
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
T
.NET/C# Engineer, TD Securities
TD
Toronto, ON
- Full-time
…ongoing "just in time" basis. A strong emphasis is placed on software engineering skills. Our team is made up of dynamic and strong technical leads, developers, and BSA's who build and…
Added 1 hour ago
OV
Systems Consultant, Information Technology - Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
Manage and support endpoint management platforms (Microsoft Endpoint Configuration Manager and Intune) to capture hardware and software inventory, deploy applications, enforce compliance…
Added 1 hour ago
C
Sr. Team Leader, Wealth Client Services
CIBC
Toronto, ON
- Full-time
Working in close partnership with the Manager of Private Banking Operations, the Senior Leader, Wealth Client Services ensures that the ongoing operation of the Private Wealth Management…
Added 1 hour ago
M
Senior Manager, Sourcing
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…contributes to continuous improvement across the Investment Software and Financial Market Data sourcing portfolio for Manulife’s Global Wealth and Asset Management Division by performing…
Added 1 hour ago
MG
Technical Analyst, Database
Michael Garron Hospital
Toronto, ON
- Full-time
Reporting to the IT Manager – Technical and Client Services, the Technical Analyst is responsible for the effective provisioning, installation, configuration, operation, security, access…
Added 1 hour ago
Customer Service Agent - YSB
The Talent Team at Perimeter Aviation
Sudbury, ON · Greater Sudbury, ON
Previous experience with an Airline Reservation Software System considered an asset (Amelia preferred)
Added 1 hour ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Coaldale, AB
- Temporary
Preference will be given to applicants with experience as a fleet manager, VESST or EMS practitioner, and supervisory experience, as well as experience with Fleet Management Software in…
Added 1 hour ago
AH
Coordinator, EMS Business Standards and Operations Support
Alberta Health Services
Camrose, AB
- Temporary
Preference will be given to applicants with experience as a fleet manager, VESST or EMS practitioner, and supervisory experience, as well as experience with Fleet Management Software in…
Added 1 hour ago
FG
Senior Glazing Project Manager
Flynn Group of Companies
Winnipeg, MB
- Full-time
Advanced proficiency with project management software including Procore, MS Project, and Bluebeam considered an asset
Added 1 hour ago
FG
Glazing Project Manager
Flynn Group of Companies
Winnipeg, MB
- Full-time
Experience with Procore, MS Project, Bluebeam, or similar software considered an asset
Added 1 hour ago
C
Sr. Infrastructure Engineer - Patching
CIBC
Toronto, ON
- Full-time
…by integrating scanner findings, severity, exploitability, asset criticality, and maintenance policy into execution decisions. Ensure automations support auditability, segregation of…
Added 1 hour ago
CS
Project Manager (Mechanical) - Canem
Canem Systems Ltd.
Mississauga, ON · Canem Mississauga
- Full-time
Experience with estimating software such as Accubid/AutoBid is considered an asset.
Added 1 hour ago
CS
Project Manager (Electrical) - Canem
Canem Systems Ltd.
Mississauga, ON · Canem Mississauga
- Full-time
Experience with estimating software such as Accubid/AutoBid is considered an asset.
Added 2 hours ago
PA
Network and Systems Specialist
Prodomax Automation Ltd.
Barrie, ON
- Full-time
Network and Systems Specialist will oversee the day-to-day operation of the computer network, including hardware & software support.
Added 2 hours ago
KE
Project Manager: Environmental Contracting
Kinetic Environmental
AB · Calgary, AB
- Full-time
Proficiency with Microsoft 365 and construction management software such as Procore; experience with estimating and scheduling software is an asset.
Added 2 hours ago
RB
Lead System Administrator
Royal Bank of Canada
Toronto, ON
- Full-time
Reporting to the Senior Manager, this role is responsible for assessing, researching, and analyzing business and technical application requirements to support and resolve systems issues…
Added 2 hours ago
IT Intern
Musqueam Indian Band
Vancouver, BC
Reporting to the IT Manager, the IT Help Desk Technician Intern provides frontline technical support to Musqueam staff by assisting with hardware, software, network, and communication…
Added 2 hours ago
Paint Mixer Specialist
State Window Corporation
Vaughan, ON
Reporting directly to the Production Manager on all matters. The Paint Mixer Specialist is responsible for color matching, paint mixing, testing, quality control and maintaining accurate…
Added 2 hours ago
XT
Technicien Réseau/Network Technician
XTL Transport, Logistics, Distribution
Vaudreuil-Dorion, QC
- Full-time
Connaissances pratiques de Microsoft Intune et d’Apple Business Manager
Added 3 hours ago
E
Customer Care Coordinator
Extendicare
Kitchener, ON · ParaMed Admin Office - WW (Manitou Dr.)
- Part-time
Intermediate software skills are required, software scheduling experience is also an asset.

Mosaic Forest Management

Operations Administrator

Nanaimo, BC, V9R 5E2, Canada

The annual salary range for this position is $50,00 to $62,000. · Full-time

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Job details

Pay: The annual salary range for this position is $50,00 to $62,000.
Job type: Full-time
Posting language: English
Posted: Sep 9, 2026

Original job description

Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.

The Opportunity
Mosaic is seeking an Operations Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The Role
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay. Specific responsibilities include but are not limited to:

Utilize company applications to manage contracts and oversee their complete execution;
Manage vendor holdbacks and ensure proper accounting;
Handle insurance requests, WSBC, and interactions with external parties;
Account for road construction activities and create internal invoices and road metrics;
Create and maintain Log Inventory Management System (LIMS) contracts;
Generate invoices using accounting software or templates;
Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
Support continuous improvement initiatives.

What We’re Seeking:

Post Secondary education in a related field or equivalent;
2 + years of administrative office experience, data entry or contract administration experience;
Strong attention to detail and analytical skills;
Strong verbal, written and interpersonal communication skills;
Microsoft Office and Adobe PDF skills will be considered an asset;
Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
Forestry and/or Accounting experience will be considered an asset.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

Competitive compensation that matches your skills and experience.
Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
Employer-paid premiums for a robust benefits package to support your wellness.
Company-funded defined contribution pension plan to help secure your future.
Generous paid vacation program, to recharge and relax.
Up to one day per week of remote work, subject to role requirements and leader approval.
We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation
The annual salary range for this position is $50,00 to $62,000. Individual compensation is commensurate with skill, relevant experience, and education.

To Apply
Visit mosaicforests.com/careers and click on the Job Opportunities to apply. This position will remain posted until filled.

At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity.

If you require accommodation at any point during the recruitment process, please email careers@mosaicforests.com

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More about this job

Responsibilities

The Operations Administrator supports the finance team by overseeing contract administration, daily load production accuracy, and vendor holdbacks. They are also responsible for managing road construction accounting, generating invoices, and supporting annual audits.

Requirements

Candidates should have post-secondary education in a related field and at least two years of administrative, data entry, or contract administration experience. Proficiency in Microsoft Office, accounting software, and strong analytical and communication skills are highly valued.

Skills

Contract administration
Data entry
Accounting
Financial reporting
Analytical skills
Communication skills
Microsoft Office
Adobe PDF
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Attention to detail
Invoicing
Audit support

Benefits

Annual bonus
Health insurance
Paid vacation
Remote work
Maternity and parental leave EI top-ups
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Operations Administrator
Contract Administration
Finance
Accounting
Data Entry
Microsoft Dynamics AX
3Log LIMS
Cobblestone
Logistics
Forestry
Audit
Invoicing
Road Construction
Vendor Management
Sustainability
Land Management
Reporting
Administrative Support

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