Accounts Payable Administrator
Status: Regular Full-Time (1.0 FTE)
Reporting To: Financial Controller
Date Available: Negotiable
Hours of Work: 7.75 hours per day, 38.75 hours per week
Exempt/Non-Exempt: Non-Exempt
Program: Finance
Job Classification: Administrative Support III
Salary: $25.02 - $32.93 per hour
Closing Date: November 5, 2026
About Us
Mosaic Primary Care Network (PCN) provides a wide range of primary health care services in the northeast and southeast Calgary communities in partnership with a group of family doctors. Our talented interdisciplinary health care teams work together to provide services that best support patient needs.
We want YOU to bring your expertise to our growing team as we continue to develop solutions to meet the needs of our local community. If you have initiative, are resourceful, engage easily in teamwork, and most importantly, want to make a difference in healthcare, we want to hear from you!
Position Summary
The Accounts Payable Administrator is responsible for performing data entry and related duties in processing all accounts payable invoices and payments to individuals, suppliers, corporations, and other entities. This position also provides accounting support to the Financial Operations team.
Responsibilities
Accounts Payable
- Ensure all procedures for payments, suppliers/physicians/staff expenses, are followed, signature approvals, coding, and package slips.
- Records and maintains accurate transactions (debits/credits) for accounts payable, and general journal entries, including validation and data entry invoices, reconciliation of accounts and processing of payments on a weekly basis.
- Email notification to EFT recipients.
- Produces reports for finance or other team members.
- Corresponds with vendors when follow up is required.
- Ensure EFT payments are processed by verifying batch report from QuickBooks with approved payment detailed report from bank.
- Set up new vendors as needed, including requesting EFT information.
- Corporate VISA Administrator for MPCN and provides support to card holders as required.
- Maintains weekly and monthly cash flow forecast.
QuickBooks Subject Matter Expert (SME)
- Maintains accounting documentation for Accounts Payable.
- Maintains system procedural/process documentation.
- Verifies data entry by others.
- Provides cross-training when required.
Administrative Support
- Assists in special projects and reports as required.
- Photocopies, scans, faxes, and files documents.
- Assists with general tidiness and organization of Head Office, including its filing and storage systems.
Qualifications & Requirements
Education:
Required Education:
- Completion of a recognized bookkeeping program or equivalent work history.
Experience:
Required Experience:
- Minimum 3 years’ experience in an accounts payable capacity.
- Outstanding customer service is required.
- Records Management
Required Knowledge, Skills & Abilities
- Intermediate to advanced knowledge of MS Word, Excel, and Outlook is required.
- Intermediate to advanced knowledge of QuickBooks is required.
- Ability to coordinate accounts payable and general journal entries.
- Proactive, critical thinking skills and the ability to generate informational reports from raw data to support managerial decision making is required.
- Demonstrates self-motivation, confidence, discretion, and good judgement.
- Must be analytical with strict attention to detail.
- Demonstrated attention to detail.
- Self-directed and able to work under minimal supervision.
- Excellent time management skills, ability to work with great flexibility and with all levels of organization.
- Ability to work in a fast-paced environment and adapt to frequent interruptions in activities.
- Strong verbal and written communication, interpersonal, and customer service skills with a demonstrated ability to handle difficult situations in a professional manner.
- Ability to work both independently and cooperatively as a member of the team through personal behaviour, work contribution, and sharing of experience and knowledge, with a proven ability to request and accept direction as needed.
Assets
- Membership with Canadian Bookkeepers Association and/or Institute of Professional Bookkeepers of Canada.
Working Conditions
- Position is required to work a rotating schedule which may include a combination of days, evenings and weekend shifts.
- Ability to travel on public transportation or a valid driver's license with access to own vehicle in good repair is required.
Mosaic Values & Position Competencies
Our Core Values serve as the foundation for Mosaic’s culture; guiding our actions, decisions, and commitment to excellence in everything we do.
Embrace Diversity
- Engage with individuals from diverse backgrounds by demonstrating understanding, fairness, dignity, respect, and upholding ethical standards in all interactions and decision-making processes.
Build Community
- Foster meaningful connections among individuals and teams by promoting inclusivity and collaboration to create a workplace culture where employees feel supported, engaged, and empowered to thrive.
Lead with Compassion
- Foster a culture of empathy and trust by actively listening to employee perspectives, supporting well-being through thoughtful engagement, demonstrating fairness and accountability, addressing challenges with sensitivity, and creating an environment where employees feel valued and respected.
Drive Innovation
- Encourage a culture of creativity and innovation by empowering employees to explore new ideas, promoting continuous learning, fostering cross-team collaboration, and recognizing initiatives that challenge the status quo, while embracing calculated risks to drive meaningful improvements and adapt to change.
Core Competencies are identified by Mosaic leadership and are demonstrated by all employees across the organization:
Practice Communication Excellence (Communication)
- Plan and deliver oral and written communications respectfully and tactfully to make an impact and persuade an intended audience.
Build Community-Feeling (Teamwork)
- Able to share due credit with coworkers, display enthusiasm, and team spirit and promote a friendly group working environment.
Advocate for Patient/Client (Patient/Client-Centricity)
- Able to demonstrate a high level of patient/client service delivery in a respectful and caring manner.
Understand Values of Change (Adaptability)
- Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things with a positive attitude.
Embrace Culture and Diversity (Cultural Competency)
- Developing positive attitudes towards diverse populations; gaining knowledge of different life practices and world views.
Act with Professionalism (Personal Effectiveness)
- Takes personal responsibility for the quality and timelessness of work and achieves results with little oversight
OHS & PRIVACY
- Adhere to Mosaic PCN’s Occupational Health and Safety (OHS) policies and procedures.
- Manage information in accordance with legislation and internal policies.
- Maintain the confidentiality, privacy, and security of information and access it only as authorized work purposes.
Why Mosaic PCN
We provide a competitive benefits package for eligible employees including: comprehensive health and dental coverage, Health Care Spending Account (HCSA) / Taxable Spending Account (TSA), a group RRSP matching program, professional development opportunities, generous vacation and other paid time off, and more!
Conditions of Employment
Successful applicants must provide proof of qualifications and a current police information check (PIC) including vulnerable search at the applicant’s expense. The results of the PIC may alter or revoke any offer made by Mosaic PCN.
We would like to thank all applicants for their interest and resumes. Please note, only those candidates chosen to proceed through the selection process will be contacted. No phone calls please.
This position is part of the bargaining unit covered by a collective agreement with Health Sciences Association of Alberta (HSAA).
