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records support clerk
Service Canada
St. John's, NL
Full-time
Operations Supervisor, Property Management (Burnaby, BC)
Anthem Properties
BC · Anthem Site, British Columbia
Full-time
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RECRUITMENT PARTNERS INC.
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Contract
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Simon Fraser University
Burnaby, BC
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Vancouver, BC
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Executive Assistant to the CEO
SOCAN
Toronto, ON · North York, ON
Full-time
Administrative Assistant/ Office Receptionist
MNP
Weyburn No. 67, SK
Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Legislative Assistant
Metis Nation Saskatchewan
Saskatoon, SK · SK
Up to $58,366 CAD / year
Full-time
Senior Administrative Assistant IGWM Sales - Kingston Quinte Isles, ON
IG Wealth Management
ON · Ontario, Canada
Full-time
Procurement Specialist
BGIS
Vancouver, BC
Full-time
Records Classifier
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
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Executive Administrative Assistant/Office Manager
Transportation Investment Corporation
Vancouver, BC
$66,000 to $91,000 CAD / year
Full-time
Administrative Assistant
Motion
Mississauga, ON
Procurement Specialist
BGIS
Vancouver, BC
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HealthCareersInSask.ca
Saskatoon, SK
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HealthCareersInSask.ca
Prince Albert, SK
Administrative Assistant & Office Coordinator
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$4,594 to $4,827 CAD / month
Full-time
TCDS Procurement Director
Thales
Ottawa, ON
Full-time
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
Full-time
Administrative Clerk
Expertismed Inc.
Dorval, QC
Full-time
Office Administrator
Armco
Montreal, QC
Full-time
Research Assistant (12-month temporary contract)
Thornhill Medical
Toronto, ON · North York, ON
Temporary
Office Administrator
Infracon Construction Inc.
Hope, BC

Motion

Administrative Assistant

Mississauga, ON, Canada

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Administrative Assistant will manage collections, onboard new carrier accounts, and handle billing inquiries. They are also responsible for general office administration, including scheduling, vendor coordination, and maintaining organized financial documentation.

Requirements

Candidates must have at least 2 years of experience in administrative, bookkeeping, or billing roles with strong proficiency in spreadsheet software and accounting tools. Excellent written and verbal English skills are required, with attention to detail and professional composure in financial conversations.

Experience

2 to 5 years

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Collections
Accounts Receivable
Accounts Payable
Invoicing
Spreadsheet Skills
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Reconciliation
Data Entry
Communication

Visa sponsorship

Not detected in the job text

Keywords

Collections
Accounts Receivable
Accounts Payable
Invoicing
Statement Reconciliation
Spreadsheets
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Vendor Coordination
Expense Reports
Trucking
Fleet
Fuel
Payments
Data Accuracy
Confidentiality

Original job description

What you'll do

Run collections follow-up on past-due accounts
Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

2+ years in an administrative, bookkeeping, billing, or office coordination role
Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
High attention to detail and accuracy when working through volume
Professionalism and composure in collections conversations - firm, friendly, and persistent
Discretion with confidential financial and customer information
Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
Available to work in our Ontario office during regular business hours
Experience in trucking, fleet, fuel, or payments is an asset

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