Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 24, 2026

Hiring at a glance

View jobs

Open jobs: 4,694
Employers: 2,160

Advertised starting pay

Average starting payCAD / year: $70,188Across 307 listings
Average starting payCAD / hour: $26.65Across 156 listings
Average starting payUSD / year: $86,775Across 20 listings
Average starting payCAD / month: $5,130Across 19 listings
Average starting payUSD / hour: $18.39Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 16%728 listings
On-site: 82%3,872 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (277), HealthCareersInSask.ca (64), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 6 days ago
Constituency Assistant - Events and Outreach
Working for a Member of Parliament / Travailler pour un(e) député(e)
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
The Office of Julie Dzerowicz, Member of Parliament for Davenport, serves constituents in one of Toronto's most diverse communities by providing federal government services, addressing…
Added 6 days ago
Sr. Security Service Manager, Application Security
CIBC
Toronto, ON
Full-time
Added 6 days ago
Unit Clerk
HealthCareersInSask.ca
Yorkton, SK
Part-time
Department: Nursing Inpatient Administration - Unit Clerk Float Pool
Added 6 days ago
Property Administrator Assistant - 15 Month Contract
Canadian Tire Corporation
Calgary, AB · CT REIT Calgary
Full-time
Added 6 days ago
Corporate Secretary/Executive Assistant to the President
The St. Lawrence Seaway Management Corporation
Cornwall, ON
Added 6 days ago
Senior Contract Administrator
Metrolinx
Canada
Full-time
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Rigaud, QC
Added 6 days ago
Procurement Specialist
Pacific Energy Canada
Vancouver, BC
Full-time
Added 6 days ago
Health Information Registration Clerk
Winnipeg Regional Health Authority
Winkler, MB
Added 6 days ago
Construction Contract Administrator - Mechanical
Stantec
Calgary, AB
Full-time
Added 6 days ago
Senior Procurement Specialist
CBI Health
Toronto, ON
Full-time
Added 6 days ago
Shop Operations Supervisor
Charger Logistics Inc.
Brampton, ON
Full-time
Added 6 days ago
Administrative Assistant
FeedMax
Killarney, MB
Full-time
We are looking for a dependable, organized and detail-oriented Administrative Support team member to join our Killarney office. This position will provide day-to-day administrative and…
Added 6 days ago
Receptionist / Office Assistant
Trimark People Solutions
Alert Bay, BC
Part-time
We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assist
Added 6 days ago
People and Culture Administrative Coordinator
D2L
Kitchener, ON
Added 6 days ago
Administrative Assistant - Biidaaziiway Gamik
Sagkeeng Child & Family Services, Inc
Selkirk, MB
Full-time
Added 6 days ago
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living
Nanaimo, BC
Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…
Added 2 months ago
Executive Assistant
Lammle's Western Wear
Calgary, AB
Full-time
Added 6 days ago
Adjoint exécutif Affaires Publiques / Executive Assistant Public Affairs
Airbus Aircraft
Montreal, QC
Full-time
Added 6 days ago
Property Administrator Assistant - 15 Month Contract
CT REIT
Calgary, AB
Full-time
Added 6 days ago
Executive Assistant
University of Guelph
Guelph, ON
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Palmerston, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer
Added 6 days ago
Senior Contract Specialist
Government of Alberta
Edmonton, AB
Added 6 days ago
Senior Media Buyer (iGaming)
Blazesoft
Concord, ON
Full-time
Added 6 days ago
Receptionist
GreenFox
Medicine Hat, AB
Full-time

Motion

Administrative Assistant

Mississauga, ON, Canada

Posting language: English
Posted: Sep 16, 2026

Apply About employer

Applications open in a new tab.

Original job description

What you'll do

Run collections follow-up on past-due accounts
Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

2+ years in an administrative, bookkeeping, billing, or office coordination role
Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
High attention to detail and accuracy when working through volume
Professionalism and composure in collections conversations - firm, friendly, and persistent
Discretion with confidential financial and customer information
Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
Available to work in our Ontario office during regular business hours
Experience in trucking, fleet, fuel, or payments is an asset

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage collections, onboard new carrier accounts, and handle billing inquiries. They are also responsible for general office administration, including scheduling, vendor coordination, and maintaining organized financial documentation.

Requirements

Candidates must have at least 2 years of experience in administrative, bookkeeping, or billing roles with strong proficiency in spreadsheet software and accounting tools. Excellent written and verbal English skills are required, with attention to detail and professional composure in financial conversations.

Skills

Collections
Accounts Receivable
Accounts Payable
Invoicing
Spreadsheet Skills
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Reconciliation
Data Entry
Communication

Visa sponsorship

Not detected in the job text

Keywords

Collections
Accounts Receivable
Accounts Payable
Invoicing
Statement Reconciliation
Spreadsheets
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Vendor Coordination
Expense Reports
Trucking
Fleet
Fuel
Payments
Data Accuracy
Confidentiality

Report this job