Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,405
Employers: 2,055

Advertised starting pay

Average starting payCAD / year: $72,819Across 307 listings
Average starting payCAD / hour: $27.06Across 158 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings
Average starting payCAD / month: $4,847Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 16%687 listings
On-site: 83%3,641 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (232), HealthCareersInSask.ca (60), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 14 days ago
WH
Medical Office Assistant
WELL Health Diagnostic Centres
Calgary, AB
- Full-time
WELL Health Diagnostic Centres (previously C-health) is looking for a Medical Office Assistant to support our physicians and other healthcare professionals by performing a wide variety of…
Added 14 days ago
CL
Receptionist
Core Laboratories
Calgary, AB
- Full-time
Added 14 days ago
SS
Receptionist Clerk - Perm Part Time Evenings
Sienna Senior Living
Richmond Hill, ON
- Part-time
Added 16 days ago
Administrative Coordinator, IT Operations
Téléfilm Canada | Telefilm Canada
Montreal, QC
Added 14 days ago
PH
Unit Clerk, Ambulatory Care
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 14 days ago
C
Receptionist/Concierge
Chartwell
Ottawa, ON · Nepean, ON
- Part-time
Added 14 days ago
AC
Data Entry Clerk - Finance
Aramark Canada
Ottawa, ON
- Full-time
Added 16 days ago
TE
Office Administrator
Techmation Electric & Controls Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Techmation Electric & Controls is currently seeking a Office Administrator for our Whitecourt branch. Previous administrative experience working within an industrial construction…
Added 15 days ago
UQ
Neighbourhood Administration Officer
UnitingCare Queensland
Hamilton, ON
- Full-time
Administration / Scheduling Officer | BlueCare | Community Care
Added 15 days ago
K
Partner Administrative Assistant
KPMG
Victoria, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 1 month ago
ME
Executive Assistant
MNP Executive Search & Professional Recruitment
Burns Lake, BC
- Full-time
Added 1 month ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lynn Lake, MB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer
Added 16 days ago
K
Team Administrative Assistant
KPMG
Kelowna, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 15 days ago
1
Office Manager
123Dentist
Calgary, AB
- Full-time
Our dental clinic is looking for a passionate, hard-working Office Manager on a full-time basis.
Added 15 days ago
CO
Office Assistant 3 (Enforcement Services)
City of Wetaskiwin
Wetaskiwin, AB
- Full-time
Added 15 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Richmond, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH) on the Richmond Community Administration team. Apply now to join the team!
Added 15 days ago
IH
Patient Registration Clerk
Interior Health Authority
Trail, BC
- Full-time
Added 15 days ago
TP
Administrative Manager - Flexibles
TOPPAN Packaging Americas
Terrebonne, QC
- Full-time
Added 16 days ago
PC
Human Resources Administrator - (Labour Relations)
Pacific Coast Community Resources
Port Coquitlam, BC
- $52,000 to $58,000 CAD / year
- Full-time
Added 15 days ago
CO
Registration Clerk Receptionist (2026-46)
City of Mission
Mission 1, BC
- Part-time
Added 16 days ago
S
Operations Supervisor
SECURE
Grovedale
- Other
Added 15 days ago
YV
Office Manager
Yama Vans
Calgary, AB
- Full-time
Added 16 days ago
PC
Human Resources Administrator - (Labour Relations)
Pacific Coast Community Resources Inc
Port Coquitlam, BC
- $52,000 to $58,000 CAD / year
- Full-time
Added 15 days ago
AT
Operations Supervisor
Arrow Transportation Systems Inc.
Surrey, BC · BC
- Full-time
Added 15 days ago
A
Spa Operations Supervisor
AccorHotel
Lake Louise, AB
- Full-time

Motion

Administrative Assistant

Mississauga, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 16, 2026

Original job description

What you'll do

Run collections follow-up on past-due accounts
Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

2+ years in an administrative, bookkeeping, billing, or office coordination role
Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
High attention to detail and accuracy when working through volume
Professionalism and composure in collections conversations - firm, friendly, and persistent
Discretion with confidential financial and customer information
Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
Available to work in our Ontario office during regular business hours
Experience in trucking, fleet, fuel, or payments is an asset

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage collections, onboard new carrier accounts, and handle billing inquiries. They are also responsible for general office administration, including scheduling, vendor coordination, and maintaining organized financial documentation.

Requirements

Candidates must have at least 2 years of experience in administrative, bookkeeping, or billing roles with strong proficiency in spreadsheet software and accounting tools. Excellent written and verbal English skills are required, with attention to detail and professional composure in financial conversations.

Skills

Collections
Accounts Receivable
Accounts Payable
Invoicing
Spreadsheet Skills
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Reconciliation
Data Entry
Communication

Visa sponsorship

Not detected in the job text

Keywords

Collections
Accounts Receivable
Accounts Payable
Invoicing
Statement Reconciliation
Spreadsheets
Pivot Tables
QuickBooks
Xero
Sage
CRM
HubSpot
Office Administration
Vendor Coordination
Expense Reports
Trucking
Fleet
Fuel
Payments
Data Accuracy
Confidentiality

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