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Added 14 mins ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
AB · EDMONTON, Alberta
- Full-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 28 mins ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
Perform general administrative duties in support of the Corporate Services Department, including preparing correspondence, maintaining files, and assisting with departmental communications.
Added 28 mins ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 58 mins ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 58 mins ago
AE
Project Manager, Alternate Delivery
Associated Engineering
AB · Edmonton, AB
- Full-time
Acting as the primary contact for all project-related client communications.
Added 59 mins ago
UO
Clinical Research Nurse
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- $6,631.67 to $9,533.25 CAD / month
- Full-time
Added 1 hour ago
SM
Admin Assistant CM Concurrent Disorders ACT Team
St. Michael's Hospital
Toronto, ON
- Temporary
…registration, organizing clinic appointments, serving as a communications relay person for outreach staff, organizing educational and team events, etc. The individual may be asked to…
Added 1 hour ago
UO
Events and Communications Assistant, Snyder Institute for Chronic Diseases
University of Calgary
Calgary, AB
- Full-time
The Snyder Institute for Chronic Diseases in the Cumming School of Medicine invites applications for a Events and Communications Assistant. This Full-time Fixed Term position is for…
Added 1 hour ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
As a key member of the Learning and Events team, the Training and Events Assistant will support the planning, coordination, and execution of various training programs and events organized…
Added 1 hour ago
A
Executive Assistant
ARC'TERYX
North Vancouver, BC
- Full-time
As an Executive Assistant within our Supply Chain organization, you will support specific Senior Leadership within our function. You’re a master in the art of organization, with a…
Added 1 hour ago
NC
Assistant, Administration
Newmont Corporation
Dease Lake 9, BC
- $72,700 to $90,900 CAD / year
- Full-time
As an Assistant Admin, you will play a vital role in ensuring smooth administrative operations and communications across departments at Red Chris. Your work will directly support…
Added 1 hour ago
TU
Research Assistant-1
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 1 hour ago
TU
Research Assistant-2
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 1 hour ago
MR
Assistant Professor of Finance (Limited-Term)
Mount Royal University
Calgary, AB
- Part-time
…for a three-year term appointment in Finance at the rank of Assistant Professor with potential for reappointment subject to satisfactory performance in teaching and service. The position…
Added 1 hour ago
SJ
Administrative Assistant, HMMS
St. Joseph's Health Care London
London, ON
- Full-time
…Measurable Indicator (KPI) tracking, file retention, staff communications, booking meetings, event organizing and all other administrative tasks as…
Added 2 hours ago
NG
Part-time Secretary
Northern Gateway Public Schools
Fox Creek, AB
- Part-time
Communications/Marketing/Public Relations courses, preferred
Added 2 hours ago
UO
Research Assistant-1
University of British Columbia
Vancouver, BC · PHC | BC Centre on Substance Use (BCCSU)
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 2 hours ago
UO
Research Assistant-1
University of British Columbia
Vancouver, BC · PHC | BC Centre on Substance Use (BCCSU)
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 2 hours ago
AE
Executive Assistant
Arc'teryx Equipment
North Vancouver, BC
- Full-time
As an Executive Assistant within our Supply Chain organization, you will support specific Senior Leadership within our function. You’re a master in the art of organization, with a…
Added 2 hours ago
FH
Research Assistant
Fraser Health
Surrey, BC
- Temporary
…experiences? Fraser Health is seeking a Temporary Part-Time Research Assistant to support research, leadership development, and quality improvement initiatives within a collaborative…
Added 2 hours ago
B
Executive Assistant
BMO
Toronto, ON · FCP
- Full-time
Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation.
Added 2 hours ago
KM
Representant en ventes technologiques (Charlottetown, Prince Edward Island)
Konica Minolta Business Solutions Canada
Charlottetown, PE
- Full-time
…and business partners across Canada and outside Quebec. These communications are an essential part of the role and cannot be performed solely in…
Added 3 hours ago
W
(CAN) Assistant General Manager
Walmart
Mississauga, ON
- Full-time
…legislation and company policy. Ensures the active promotion of open communications and the Walmart…
Added 3 hours ago
BL
Office Administrative Assistant
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone…
Added 3 hours ago
BC
Assistant Surintendant Lévis Québec | Assistant Superintendent Lévis Québec
Broccolini Construction Inc.
Montreal, QC
- Full-time
Nous sommes à la recherche d’un Assistant Surintendant pour joindre notre équipe de construction à Montréal! En tant qu’Assistant Surintendant, vous contribuerez à la construction de…

Mott MacDonald

Administrative Assistant (18 months maternity leave coverage)

Vancouver, BC, Canada

The expected salary range for this position is from $67,000 - $82,000

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Job details

Pay: The expected salary range for this position is from $67,000 - $82,000
Experience: At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General Manager and contribute to the effective operation of the Canada Unit. The position will be based in the Vancouver office and will report to the Senior Specialist Administration as part of the Canadian administration team. The successful candidate will work closely with senior leaders and administrative colleagues across Canada. The role requires sound judgment, discretion, initiative, strong organizational skills, and the ability to manage competing priorities while maintaining continuity of support.

Key Duties and Responsibilities

Manage the Canada Unit General Manager’s complex calendar, including appointments, invitations, meeting priorities, preparation time, travel commitments, and scheduling across multiple time zones
Coordinate internal and external meetings, including invitations, logistics, agendas, meeting materials, follow-ups, and action tracking
Provide administrative support for routine email correspondence, communications, and outstanding actions, and escalate sensitive or decision-based matters appropriately
Arrange business travel, prepare itineraries and supporting documentation, and coordinate schedule changes
Prepare and submit business expenses and assist with timesheet or related administrative requirements as assigned
Prepare and coordinate correspondence, reports, submissions, leadership papers, presentations, and briefing materials
Coordinate contributions from internal stakeholders, monitor deadlines, follow up on outstanding items, and prepare final materials for review and distribution
Support Canada Unit leadership meetings, Town Halls, Board- and shareholder-related activities, business-planning sessions, and other Unit initiatives as assigned
Maintain an annual schedule of recurring leadership meetings, reporting cycles, events, and key administrative deadlines
Research, compile, and organize information for reports and presentations while maintaining accuracy, version control, and confidentiality
Work collaboratively with Laurie Guthrie and administrative colleagues, including Nermean Metwalli in Toronto and Shumaila Faisal in Calgary, on agreed Unit and office support activities
Maintain organized records, templates, contact information, and process documentation to support continuity and consistent administration
Provide agreed coverage and support across the Canadian administration team without displacing the primary responsibility of supporting the Canada Unit General Manager
Undertake other duties appropriate to the role, as directed by the manager, and aligned with business priorities

Information Handling and Systems

Handle confidential, commercially sensitive, and employee-related information with discretion and in accordance with Mott MacDonald requirements
Use Microsoft 365, Outlook, Teams, SharePoint, Word, PowerPoint, Excel, Adobe Acrobat/PDF tools and relevant corporate systems effectively
Access to restricted sites, folders, and information will be provided according to assigned responsibilities, business needs, and the applicable approval process
Follow document management, information security, and access control requirements

Candidate Specification

Post-secondary education in business administration, office administration or a related field, or an equivalent combination of education and relevant experience
At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Advanced calendar management and scheduling skills, including coordinating across time zones and managing competing priorities, can be used
Excellent written and verbal communication skills and a professional, service-oriented approach
High level of discretion, sound judgment, and demonstrated ability to handle confidential information appropriately
Strong organizational skills, accuracy, and follow-through, with the ability to work independently and collaboratively
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint, Excel, and SharePoint
Experience coordinating business travel, expenses, leadership reporting, presentations, or events is preferred
Experience with electronic document management systems and controlled or restricted information environments is preferred

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

The expected salary range for this position is from $67,000 - $82,000

Multiple factors such as qualifications, overall experience, and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

The comprehensive benefits and rewards package is designed to support your health, wellbeing, and professional growth. Eligible employees have access to health and dental coverage, wellness resources, retirement savings, insurance and disability protection, paid time off, family leave support, and professional development opportunities. Benefits are subject to eligibility, plan terms, and change.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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More about this job

Responsibilities

The Administrative Assistant will provide dedicated day-to-day support to the Canada Unit General Manager, including complex calendar management and meeting coordination. They will also contribute to the effective operation of the Canada Unit by preparing reports, managing correspondence, and collaborating with administrative colleagues across the country.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of experience in a senior-level administrative role. Proficiency in Microsoft 365 and strong organizational, communication, and discretion skills are essential for this position.

Skills

Calendar management
Administrative support
Travel coordination
Expense reporting
Document management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Communication
Organizational skills
Discretion

Benefits

Health coverage
Dental coverage
Wellness resources
Retirement savings
Insurance
Disability protection
Paid time off
Family leave support
Professional development opportunities
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Maternity leave coverage
Calendar management
Travel arrangements
Expense management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Document management
Confidentiality
Professional consultancy
Leadership support
Reporting
Time zone coordination
Business administration

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