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Added 13 mins ago
JC
Junior Building Operator
Johnson Controls
Calgary, AB · Stoney Transit Facility
- Full-time
General facility maintenance and upkeep activities at the direction of the senior operators and Customer Business Manager.
Added 13 mins ago
B
Sr. Technical GEO/SEO Specialist
Borrowell
Remote, Canada
- $85,000 to $110,000 CAD / year
- Full-time
- Remote
Data and technical fluency: Google Search Console, GA4, Google Tag Manager, Semrush/Ahrefs, an LLM visibility tool (e.g., Profound), a BI tool like Looker, JavaScript rendering, crawl…
Added 13 mins ago
HW
Client Services Associate
Harbourfront Wealth Management
Toronto, ON
- $60,000 to $80,000 CAD / year
- Contract
…integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the…
Added 13 mins ago
SG
Development Manager
Sorbara Group of Companies
Woodbridge, ON
- Full-time
The Manager, Development is responsible for overseeing and advancing land development projects through all stages of the development lifecycle, from initial feasibility and planning…
Added 13 mins ago
SS
Marketing Manager
Shake Shack Canada
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
Role Overview: As the Marketing Manager for Shake Shack Canada, you will develop and execute marketing strategies to drive brand awareness, customer engagement, and sales growth.…
Added 13 mins ago
RV
Roger Vivier - Client Advisor
Roger Vivier
Toronto, ON
- Full-time
…dedication. The Client Advisor works under the direction of the Store Manager. The role of the Client Advisor is to escort the customer through the sales ritual, while exhibiting impeccable…
Added 13 mins ago
EB
National Key Account Manager
Excellence Brandz
Montreal, QC
- Full-time
National Key Account Manager – Costco Wholesale
Added 13 mins ago
HI
Sales Manager - Western Canada
Holland Imports Inc.
Surrey, BC
- Full-time
The Sales Manager (West)’s primary responsibility is to maximize the Company’s sales performance as measured by revenue, gross margin growth, and gross margin contribution in BC, Alberta,…
Added 13 mins ago
CL
Restaurant Manager
COREcruitment Ltd
Kelowna, BC
- $75,000 to $85,000 CAD / year
- Full-time
We are seeking an experienced Restaurant Manager to lead the front-of-house operations of a luxury resort dining venue in Kelowna. This is an exciting opportunity for a hands-on hospitality…
Added 28 mins ago
P
PepsiCo Canada: People Experience (HR) Winter 2027 Co-op
PepsiCo
Calgary, AB · Edmonton, AB · Delta, BC · Winnipeg, MB
- Full-time
Work with HR Manager to coordinate and support the recruitment process for new graduates, which includes organizing campus events and recruiting sessions.
Added 28 mins ago
SH
Pharmacist - Arva, Ontario
Sentrex Health Solutions
Arva, ON
- Full-time
Additional duties as assigned by the manager.
Added 28 mins ago
HG
Communications Manager
Hypertec Group
QC · St-Laurent, QC
- Full-time
Partner with the Senior Manager, Events to align event messaging, promotional strategies, content requirements, and audience engagement.
Added 28 mins ago
KA
Automotive Red Seal Journeyman Technician
Kaizen Automotive Group
Fort McMurray, AB
- $100,000 to $160,000 CAD / year
- Full-time
…Discounts• Paid Professional Development• Company‑Wide Appreciation Events• And SO MUCH…
Added 28 mins ago
7
Senior Performance Marketing Manager
7shifts
Remote, Canada
- $100,000 to $150,000 CAD / year
- Full-time
- Remote
As the Senior Performance Marketing Manager, reporting to the Sr. Director of Growth Marketing, you’ll own performance marketing at 7shifts across paid channels, the experimentation…
Added 28 mins ago
ML
Logistics Associate Part Time
MAPLE LEAF LOUNGE
Toronto, ON
- Part-time
Shortages are immediately communicated to the reporting manager or their designate in anticipation of guest need.
Added 28 mins ago
RB
Assistant Branch Manager
Royal Bank of Canada
Surrey, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 28 mins ago
RB
Senior Investment Funds Advisor
Royal Bank of Canada
Vancouver, BC
- Full-time
Completion of Conduct and Practices Handbook (CPH) and/or Chartered Investment Manager (CIM) designation.
Added 28 mins ago
RB
Payment Analyst - GA
Royal Bank of Canada
Toronto, ON
- Full-time
As a Payment Analyst - GA will be reporting to the Manager, U.S. Payments Processing. In this role, you are primarily focused on providing professional, attentive service to the first point…
Added 28 mins ago
RB
Marketing Manager, Client Communications
Royal Bank of Canada
Toronto, ON
- Full-time
Map and implement triggered communications tied to client actions, account events, and regulatory milestones
Added 28 mins ago
RB
Senior Relationship Manager, Real Estate, SME
Royal Bank of Canada
Blainville, QC
- Full-time
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Added 28 mins ago
RB
Manager Business Markets
Royal Bank of Canada
Toronto, ON
- Full-time
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.
Added 28 mins ago
RB
Assistant Branch Manager - Mobile
Royal Bank of Canada
Truro, NS
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team sales…
Added 28 mins ago
RB
Branch Manager
Royal Bank of Canada
Halifax, NS
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 28 mins ago
MC
On-Premise Summer Field Sales Representative - Edmonton
Molson Coors
Edmonton, AB
- Temporary
This position reports to the Territory Sales Manager and works closely with the Territory Sales Representatives, Merchandisers, and other teams from different functions.
Added 28 mins ago
MC
Brand Experience Summer Representative - Calgary
Molson Coors
Calgary, AB
- Internship
This position reports to the Territory Sales Manager and works closely with the Territory Sales Representatives, Merchandisers, and other teams from different functions.

Mott MacDonald

Administrative Assistant (18 months maternity leave coverage)

Vancouver, BC, Canada

The expected salary range for this position is from $67,000 - $82,000

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Job details

Pay: The expected salary range for this position is from $67,000 - $82,000
Experience: At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General Manager and contribute to the effective operation of the Canada Unit. The position will be based in the Vancouver office and will report to the Senior Specialist Administration as part of the Canadian administration team. The successful candidate will work closely with senior leaders and administrative colleagues across Canada. The role requires sound judgment, discretion, initiative, strong organizational skills, and the ability to manage competing priorities while maintaining continuity of support.

Key Duties and Responsibilities

Manage the Canada Unit General Manager’s complex calendar, including appointments, invitations, meeting priorities, preparation time, travel commitments, and scheduling across multiple time zones
Coordinate internal and external meetings, including invitations, logistics, agendas, meeting materials, follow-ups, and action tracking
Provide administrative support for routine email correspondence, communications, and outstanding actions, and escalate sensitive or decision-based matters appropriately
Arrange business travel, prepare itineraries and supporting documentation, and coordinate schedule changes
Prepare and submit business expenses and assist with timesheet or related administrative requirements as assigned
Prepare and coordinate correspondence, reports, submissions, leadership papers, presentations, and briefing materials
Coordinate contributions from internal stakeholders, monitor deadlines, follow up on outstanding items, and prepare final materials for review and distribution
Support Canada Unit leadership meetings, Town Halls, Board- and shareholder-related activities, business-planning sessions, and other Unit initiatives as assigned
Maintain an annual schedule of recurring leadership meetings, reporting cycles, events, and key administrative deadlines
Research, compile, and organize information for reports and presentations while maintaining accuracy, version control, and confidentiality
Work collaboratively with Laurie Guthrie and administrative colleagues, including Nermean Metwalli in Toronto and Shumaila Faisal in Calgary, on agreed Unit and office support activities
Maintain organized records, templates, contact information, and process documentation to support continuity and consistent administration
Provide agreed coverage and support across the Canadian administration team without displacing the primary responsibility of supporting the Canada Unit General Manager
Undertake other duties appropriate to the role, as directed by the manager, and aligned with business priorities

Information Handling and Systems

Handle confidential, commercially sensitive, and employee-related information with discretion and in accordance with Mott MacDonald requirements
Use Microsoft 365, Outlook, Teams, SharePoint, Word, PowerPoint, Excel, Adobe Acrobat/PDF tools and relevant corporate systems effectively
Access to restricted sites, folders, and information will be provided according to assigned responsibilities, business needs, and the applicable approval process
Follow document management, information security, and access control requirements

Candidate Specification

Post-secondary education in business administration, office administration or a related field, or an equivalent combination of education and relevant experience
At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Advanced calendar management and scheduling skills, including coordinating across time zones and managing competing priorities, can be used
Excellent written and verbal communication skills and a professional, service-oriented approach
High level of discretion, sound judgment, and demonstrated ability to handle confidential information appropriately
Strong organizational skills, accuracy, and follow-through, with the ability to work independently and collaboratively
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint, Excel, and SharePoint
Experience coordinating business travel, expenses, leadership reporting, presentations, or events is preferred
Experience with electronic document management systems and controlled or restricted information environments is preferred

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

The expected salary range for this position is from $67,000 - $82,000

Multiple factors such as qualifications, overall experience, and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

The comprehensive benefits and rewards package is designed to support your health, wellbeing, and professional growth. Eligible employees have access to health and dental coverage, wellness resources, retirement savings, insurance and disability protection, paid time off, family leave support, and professional development opportunities. Benefits are subject to eligibility, plan terms, and change.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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More about this job

Responsibilities

The Administrative Assistant will provide dedicated day-to-day support to the Canada Unit General Manager, including complex calendar management and meeting coordination. They will also contribute to the effective operation of the Canada Unit by preparing reports, managing correspondence, and collaborating with administrative colleagues across the country.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of experience in a senior-level administrative role. Proficiency in Microsoft 365 and strong organizational, communication, and discretion skills are essential for this position.

Skills

Calendar management
Administrative support
Travel coordination
Expense reporting
Document management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Communication
Organizational skills
Discretion

Benefits

Health coverage
Dental coverage
Wellness resources
Retirement savings
Insurance
Disability protection
Paid time off
Family leave support
Professional development opportunities
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Maternity leave coverage
Calendar management
Travel arrangements
Expense management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Document management
Confidentiality
Professional consultancy
Leadership support
Reporting
Time zone coordination
Business administration

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