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Added 12 mins ago
R
Industrial and Technological Benefits (ITB) Manager
RTX
Ottawa, ON
- Full-time
We are presently seeking a highly skilled Industrial and Technological Benefits (ITB) Manager to support several large defence projects across Canada. This is a dynamic and visible position…
Added 12 mins ago
EP
Digital Marketing Lead
Earthscape Play
Remote, Canada
- $90,000 to $100,000 CAD / year
- Full-time
- Remote
Tracking & Lead Capture: Maintain GA4 and Google Tag Manager so form fills, leads, and campaign results are tracked accurately, and work with Sales to make sure new leads are captured in…
Added 12 mins ago
CO
2026-81 Emergency Planning Manager (FT, Permanent)
City of Dawson Creek
Dawson Creek, BC
- Full-time
The City of Dawson Creek invites applications for a full-time Emergency Planning Manager. Reporting to the Deputy Fire Chief, the Emergency Planning Manager is responsible for the strategic…
Added 12 mins ago
PT
Talent Acquisition & Development Manager (Confidential)
ProFound Talent Inc.
AB · Edmonton, AB
- Full-time
…wholesale distribution industry, is hiring a Talent Acquisition & Development Manager. With a long history of success and a strong reputation among customers and suppliers, this…
Added 27 mins ago
Senior Manager, Pharmacy Operations
Bayshore
Markham, ON
· Prepare regular reports on operational performance, compliance, and business development metrics for senior leadership.
Added 27 mins ago
A
Senior Manager, Regulatory Affairs
AbbVie
Montreal, QC
- Full-time
The Senior Manager, Regulatory Affairs (SrMRA) is responsible for the direction, management and oversight of a team of Regulatory Affairs professionals and their respective activities. The…
Added 27 mins ago
TG
Sales Account Manager
Tri-Mach Group (TMG)
Elmira, ON
- $65,000 to $72,000 CAD / year
- Full-time
We are seeking a highly skilled and experienced Sales Account manager to join our dynamic team. The Sales Account Manager is responsible for the management of sales and relationships with…
Added 27 mins ago
ML
Energy Management Specialist
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Reporting to the Continuous Improvement Manager, the Energy Management Specialist will implement conservation measures, monitor energy consumption and seek out opportunities for increasing…
Added 27 mins ago
T
Accounting Assistant – Peru (Focus on Mass Payments)
TeemoPay
Milton, ON
- Part-time
Reporting to: Finance Manager / country manager
Added 42 mins ago
Senior Business Development Manager
Convera
Montreal, QC
As a global leader in commercial payments that powers international business by moving money with ease, Convera is seeking a Senior Business Development Manager to drive sales of complex…
Added 42 mins ago
Operations Manager, School of Skilled Trades and Apprenticeship
Mohawk College
Hamilton, ON
Reporting to the Senior Manager, Administration, within the School of Skilled Trades and Apprenticeship, the incumbent is responsible for overseeing and managing the administrative and…
Added 42 mins ago
TF
Plant Manager – Bed-in-a-Box Manufacturing
Trevor Frances Recruitment
Ajax, ON · Aurora, ON · Markham, ON · Oshawa, ON · Toronto, ON · Vaughan, ON
- Full-time
Reporting to senior leadership, the Plant Manager will lead the bed-in-a-box operation, overseeing all aspects of production, staffing, and performance for this business unit. Our client is…
Added 42 mins ago
DT
Account Manager
Direct Travel
Canada
- Full-time
As a key member of the Account Management team, the Account Manager will be responsible for day-to-day business relationship between Direct Travel and key corporate clients ensuring all…
Added 42 mins ago
IG
Human Resources Generalist
Insight Global
Toronto, ON
- $70,000 to $75,000 CAD / year
- Full-time
…will be located at our Toronto office, and report into the Manager, Canadian Operations. This individual will hold responsibility for Canadian employment and legislation requirements of our…
Added 42 mins ago
D
Chief Compliance Officer
Desjardins
Toronto, ON
- Full-time
Guardian Capital LP (GCLP) is a Canadian institutional asset manager delivering investment management solutions to pension funds, foundations, endowments, corporations, other institutional…
Added 42 mins ago
ML
Manager, Talent Acquisition
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Part-time
As the Manager, Talent Acquisition, you will lead a team of Recruiters supporting Maple Leaf Foods across Manufacturing, Commercial, and Corporate functions. Reporting to the Director,…
Added 42 mins ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
This role will support a minimum of one Partner in our Executive Search practice with administrative support, business development, and engagement related activities such as calendar and…
Added 42 mins ago
AE
Warehouse Automation Processes Co-Op
Arc'teryx Equipment
New Westminster, BC
- $44,700 to $55,100 CAD / year
- Internship
…Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and…
Added 42 mins ago
ML
Senior Analyst Identity and Access Management
Maple Leaf Foods Inc
Mississauga, ON
- $77,000 to $112,000 CAD / year
- Part-time
As the Senior Analyst Identity and Access Management, you will report to the IAM Manager and play a key role in maturing Maple Leaf Foods’ identity, privileged access management, and Zero…
Added 42 mins ago
EP
Digital Marketing Lead
Earthscape Play
Elmira, ON
- Full-time
Tracking & Lead Capture: Maintain GA4 and Google Tag Manager so form fills, leads, and campaign results are tracked accurately, and work with Sales to make sure new leads are captured in…
Added 42 mins ago
PS
Business Development Representative for a VC Firm - (US & Europe Markets)
Purple Sales
Toronto, ON
- Full-time
Managing day-to-day activities in sales tools to track your business development results while reporting daily progress to your manager.
Added 42 mins ago
WP
Manager, Safety, Security and Asset Management
Westerner Park
Red Deer, AB
- Full-time
Westerner Park is seeking an experienced and strategic Manager, Safety, Security and Asset Management to provide organization-wide leadership for health and safety, security, emergency…
Added 57 mins ago
A
Talent Management Consultant
Accenture
Calgary, AB
- Full-time
Lead engagements with senior level clients to co-create solutions at the intersection of people, organization, business, and technology
Added 57 mins ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Human Resources Manager is responsible for managing the day-to-day human resources operations of the Department of Family Practice and ensuring effective, consistent, and compliant HR…
Added 57 mins ago
T
Senior Information Security Analyst - Detection Engineering
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…

Mott MacDonald

Administrative Assistant (18 months maternity leave coverage)

Vancouver, BC, Canada

The expected salary range for this position is from $67,000 - $82,000

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Job details

Pay: The expected salary range for this position is from $67,000 - $82,000
Experience: At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General Manager and contribute to the effective operation of the Canada Unit. The position will be based in the Vancouver office and will report to the Senior Specialist Administration as part of the Canadian administration team. The successful candidate will work closely with senior leaders and administrative colleagues across Canada. The role requires sound judgment, discretion, initiative, strong organizational skills, and the ability to manage competing priorities while maintaining continuity of support.

Key Duties and Responsibilities

Manage the Canada Unit General Manager’s complex calendar, including appointments, invitations, meeting priorities, preparation time, travel commitments, and scheduling across multiple time zones
Coordinate internal and external meetings, including invitations, logistics, agendas, meeting materials, follow-ups, and action tracking
Provide administrative support for routine email correspondence, communications, and outstanding actions, and escalate sensitive or decision-based matters appropriately
Arrange business travel, prepare itineraries and supporting documentation, and coordinate schedule changes
Prepare and submit business expenses and assist with timesheet or related administrative requirements as assigned
Prepare and coordinate correspondence, reports, submissions, leadership papers, presentations, and briefing materials
Coordinate contributions from internal stakeholders, monitor deadlines, follow up on outstanding items, and prepare final materials for review and distribution
Support Canada Unit leadership meetings, Town Halls, Board- and shareholder-related activities, business-planning sessions, and other Unit initiatives as assigned
Maintain an annual schedule of recurring leadership meetings, reporting cycles, events, and key administrative deadlines
Research, compile, and organize information for reports and presentations while maintaining accuracy, version control, and confidentiality
Work collaboratively with Laurie Guthrie and administrative colleagues, including Nermean Metwalli in Toronto and Shumaila Faisal in Calgary, on agreed Unit and office support activities
Maintain organized records, templates, contact information, and process documentation to support continuity and consistent administration
Provide agreed coverage and support across the Canadian administration team without displacing the primary responsibility of supporting the Canada Unit General Manager
Undertake other duties appropriate to the role, as directed by the manager, and aligned with business priorities

Information Handling and Systems

Handle confidential, commercially sensitive, and employee-related information with discretion and in accordance with Mott MacDonald requirements
Use Microsoft 365, Outlook, Teams, SharePoint, Word, PowerPoint, Excel, Adobe Acrobat/PDF tools and relevant corporate systems effectively
Access to restricted sites, folders, and information will be provided according to assigned responsibilities, business needs, and the applicable approval process
Follow document management, information security, and access control requirements

Candidate Specification

Post-secondary education in business administration, office administration or a related field, or an equivalent combination of education and relevant experience
At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Advanced calendar management and scheduling skills, including coordinating across time zones and managing competing priorities, can be used
Excellent written and verbal communication skills and a professional, service-oriented approach
High level of discretion, sound judgment, and demonstrated ability to handle confidential information appropriately
Strong organizational skills, accuracy, and follow-through, with the ability to work independently and collaboratively
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint, Excel, and SharePoint
Experience coordinating business travel, expenses, leadership reporting, presentations, or events is preferred
Experience with electronic document management systems and controlled or restricted information environments is preferred

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

The expected salary range for this position is from $67,000 - $82,000

Multiple factors such as qualifications, overall experience, and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

The comprehensive benefits and rewards package is designed to support your health, wellbeing, and professional growth. Eligible employees have access to health and dental coverage, wellness resources, retirement savings, insurance and disability protection, paid time off, family leave support, and professional development opportunities. Benefits are subject to eligibility, plan terms, and change.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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More about this job

Responsibilities

The Administrative Assistant will provide dedicated day-to-day support to the Canada Unit General Manager, including complex calendar management and meeting coordination. They will also contribute to the effective operation of the Canada Unit by preparing reports, managing correspondence, and collaborating with administrative colleagues across the country.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of experience in a senior-level administrative role. Proficiency in Microsoft 365 and strong organizational, communication, and discretion skills are essential for this position.

Skills

Calendar management
Administrative support
Travel coordination
Expense reporting
Document management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Communication
Organizational skills
Discretion

Benefits

Health coverage
Dental coverage
Wellness resources
Retirement savings
Insurance
Disability protection
Paid time off
Family leave support
Professional development opportunities
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Maternity leave coverage
Calendar management
Travel arrangements
Expense management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Document management
Confidentiality
Professional consultancy
Leadership support
Reporting
Time zone coordination
Business administration

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