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Added 2 mins ago
MC
Senior Embedded Software Firmware Engineer (35835)
Myticas Consulting
Ottawa, ON
- Contract
We are seeking a Senior Embedded Software/Firmware Engineer to develop and test next-generation firmware for advanced embedded optical systems. This is a one-year contract based in Ottawa,…
Added 2 mins ago
ML
Maintenance Supervisor
Maple Leaf Foods Inc
Saskatoon, SK
- Full-time
Reporting to the Maintenance Senior Supervisor the Maintenance Supervisor supervises and coaches the Maintenance trades to ensure safe, efficient execution of the maintenance work and…
Added 17 mins ago
NH
Senior Production Engineer
Novara Human Capital Solutions
Calgary, AB
- Full-time
The Senior Production Engineer supports Acerta's operational and corporate objectives by leading production engineering activities across the operated asset base. Working closely with…
Added 17 mins ago
AI
Senior Machine Learning Systems Engineer
Aptino, Inc.
Canada
- Contract
We are looking for an experienced Senior Machine Learning Systems Engineer to optimize large language model (LLM) inference performance across AWS Trainium platforms, including Trainium2…
Added 17 mins ago
D
Senior Full Stack Developer (Java And React/Angular) - Operate (Future Opportunity)
Deloitte
Toronto, ON
- Full-time
…contribute to architecture decisions for large-scale distributed systems, while working with development teams to estimate effort, define technical solutions, and deliver features on…
Added 17 mins ago
D
Senior Java Backend Developer - Operate (Future Opportunity)
Deloitte
Toronto, ON
- Full-time
We are passively seeking Senior Java Developers to join our team on a 1-year fixed term. As a Java Developer at Deloitte, you will play a crucial role in designing, developing, and…
Added 17 mins ago
R
Maintenance Engineer – Electricity Generation Assets
Raise
Burnaby, BC
- Full-time
Asset & Risk Management: Conduct technical evaluations, risk assessments, and independent studies. Work closely with senior engineering SMEs on complex or high-risk operational challenges.
Added 17 mins ago
R
Data Support Engineer
Raise
Burnaby, BC
- Full-time
…quantitative analytical skills. Under the supervision of a Senior Professional Engineer, you will contribute to safe, reliable, and cost-effective engineering solutions while working within…
Added 17 mins ago
BV
Data Engineer (Sports & Prediction Markets)
Betstamp Ventures
Toronto, ON
- Internship
You'll be part of our engineering team, working every day with the people who build our sports data platform.
Added 17 mins ago
RC
Senior Associate - Identity and Access Management
RSM Canada
Toronto, ON
- Full-time
BS in Computer Science, Information Systems, Cybersecurity, Engineering, or a related field, or equivalent professional experience.
Added 17 mins ago
WI
Civil Engineer-in-Training, Municipal Engineering
WSP in Canada
AB · Edmonton, AB
- Full-time
Knowledge of municipal engineering design principles including grading, stormwater management, water distribution, and sanitary systems.
Added 17 mins ago
CP
Project Engineer
Canada Packers Inc.
Brandon, MB
- Full-time
Key Interfaces: Senior Manager of Engineering, plant operations supervisors and superintendents, maintenance, Food Safety, Health and Safety, Procurement, Finance, and contractors and…
Added 17 mins ago
RI
Senior Full Stack Java Developer - Capital Markets
Rose International
Mississauga, ON
- Full-time
Seeking a Senior Forward Deployed Engineer with deep Java and Python expertise to work directly with Fintech clients in the Spread Products space. This is a hybrid engineering and…
Added 17 mins ago
UO
Research Associate
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- Full-time
Foster,Johan | Department of Chemical and Biological Engineering | Faculty of Applied Science
Added 17 mins ago
UO
Research Associate
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- Full-time
Foster,Johan | Department of Chemical and Biological Engineering | Faculty of Applied Science (Johan Foster)
Added 17 mins ago
W
Security Specialist – Security Architect
Workiy
Edenwold No. 158, SK · Regina East, Saskatchewan
- Contract
We are seeking for a seasoned Senior Security Specialist / Security Architect to join their Intelligent Networks & Infrastructure team. In this role, you will combine high-level security…
Added 17 mins ago
GI
Intermediate Mechanical Designer
Global Infrastructure
Vancouver, BC
- Full-time
…the built environment by creating dynamic solutions - living systems - that are smart, resilient, and…
Added 17 mins ago
MH
Director, Equipment Planning and Biomedical Services
Mackenzie Health
Richmond Hill, ON
- $137,748 to $175,793 CAD / year
- Full-time
…Director-level leadership to the Central Equipment and Biomedical Engineering departments. This role works within an environment that has Design-Build-Finance-Maintain (DBFP) equipment…
Added 17 mins ago
LB
Senior Software Engineer, Agentic AI Products
Leo Berwick
Toronto, ON
- Full-time
We are hiring a Toronto-based Senior Software Engineer to join our founding in-house engineering team and build products from the ground up. This is a hands-on, individual contributor role…
Added 17 mins ago
WI
Senior Project Engineer, Energy
WSP in Canada
Calgary, AB
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects where technical leadership, strong client relationships, and practical decision-making make a…
Added 17 mins ago
ZC
Senior Full Stack Developer (Angular & Java)
Ztek Consulting
Montreal, QC
- Full-time
Collaborate with designers to ensure design consistency and implement design systems.
Added 17 mins ago
CE
Project Sourcing: Canadian Drilling & Completion Contractor Needed – Pipeline & Well Tie-in Project (North Africa)
Canadian Energy Insight Inc.
Calgary, AB
- Full-time
The engineering and operational strategy of this campaign is personally led by Eng. Sallah El-Nagar, Senior Petroleum Engineer, Co-Founder & CEO / Co-Managing Director of COTI.
Added 17 mins ago
TU
Platform Engineering Manager
The University of British Columbia
Vancouver, BC
- $11,397 to $17,081.58 CAD / month
- Full-time
The Platform Engineering Manager provides people and technical leadership for core enterprise projects encompassing large, multi-faceted information systems within Enterprise Automation and…
Added 17 mins ago
AP
Tech Lead
Accommodations Plus International
Markham, ON
- $130,000 to $140,000 CAD / year
- Full-time
…architectural direction for our Java development initiatives. This is a senior, hands-on role: you’ll help set technical direction and architect solutions while staying technically involved…
Added 17 mins ago
TM
Senior Electrical Engineering Specialist
Trudell Medical International
London, ON
- Full-time
The Senior Electrical Engineering Specialist is responsible for leading the electrical development activities for advanced medical device products while providing technical leadership of…

Mott MacDonald

Administrative Assistant (18 months maternity leave coverage)

Vancouver, BC, Canada

The expected salary range for this position is from $67,000 - $82,000

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Job details

Pay: The expected salary range for this position is from $67,000 - $82,000
Experience: At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General Manager and contribute to the effective operation of the Canada Unit. The position will be based in the Vancouver office and will report to the Senior Specialist Administration as part of the Canadian administration team. The successful candidate will work closely with senior leaders and administrative colleagues across Canada. The role requires sound judgment, discretion, initiative, strong organizational skills, and the ability to manage competing priorities while maintaining continuity of support.

Key Duties and Responsibilities

Manage the Canada Unit General Manager’s complex calendar, including appointments, invitations, meeting priorities, preparation time, travel commitments, and scheduling across multiple time zones
Coordinate internal and external meetings, including invitations, logistics, agendas, meeting materials, follow-ups, and action tracking
Provide administrative support for routine email correspondence, communications, and outstanding actions, and escalate sensitive or decision-based matters appropriately
Arrange business travel, prepare itineraries and supporting documentation, and coordinate schedule changes
Prepare and submit business expenses and assist with timesheet or related administrative requirements as assigned
Prepare and coordinate correspondence, reports, submissions, leadership papers, presentations, and briefing materials
Coordinate contributions from internal stakeholders, monitor deadlines, follow up on outstanding items, and prepare final materials for review and distribution
Support Canada Unit leadership meetings, Town Halls, Board- and shareholder-related activities, business-planning sessions, and other Unit initiatives as assigned
Maintain an annual schedule of recurring leadership meetings, reporting cycles, events, and key administrative deadlines
Research, compile, and organize information for reports and presentations while maintaining accuracy, version control, and confidentiality
Work collaboratively with Laurie Guthrie and administrative colleagues, including Nermean Metwalli in Toronto and Shumaila Faisal in Calgary, on agreed Unit and office support activities
Maintain organized records, templates, contact information, and process documentation to support continuity and consistent administration
Provide agreed coverage and support across the Canadian administration team without displacing the primary responsibility of supporting the Canada Unit General Manager
Undertake other duties appropriate to the role, as directed by the manager, and aligned with business priorities

Information Handling and Systems

Handle confidential, commercially sensitive, and employee-related information with discretion and in accordance with Mott MacDonald requirements
Use Microsoft 365, Outlook, Teams, SharePoint, Word, PowerPoint, Excel, Adobe Acrobat/PDF tools and relevant corporate systems effectively
Access to restricted sites, folders, and information will be provided according to assigned responsibilities, business needs, and the applicable approval process
Follow document management, information security, and access control requirements

Candidate Specification

Post-secondary education in business administration, office administration or a related field, or an equivalent combination of education and relevant experience
At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Advanced calendar management and scheduling skills, including coordinating across time zones and managing competing priorities, can be used
Excellent written and verbal communication skills and a professional, service-oriented approach
High level of discretion, sound judgment, and demonstrated ability to handle confidential information appropriately
Strong organizational skills, accuracy, and follow-through, with the ability to work independently and collaboratively
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint, Excel, and SharePoint
Experience coordinating business travel, expenses, leadership reporting, presentations, or events is preferred
Experience with electronic document management systems and controlled or restricted information environments is preferred

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

The expected salary range for this position is from $67,000 - $82,000

Multiple factors such as qualifications, overall experience, and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

The comprehensive benefits and rewards package is designed to support your health, wellbeing, and professional growth. Eligible employees have access to health and dental coverage, wellness resources, retirement savings, insurance and disability protection, paid time off, family leave support, and professional development opportunities. Benefits are subject to eligibility, plan terms, and change.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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More about this job

Responsibilities

The Administrative Assistant will provide dedicated day-to-day support to the Canada Unit General Manager, including complex calendar management and meeting coordination. They will also contribute to the effective operation of the Canada Unit by preparing reports, managing correspondence, and collaborating with administrative colleagues across the country.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of experience in a senior-level administrative role. Proficiency in Microsoft 365 and strong organizational, communication, and discretion skills are essential for this position.

Skills

Calendar management
Administrative support
Travel coordination
Expense reporting
Document management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Communication
Organizational skills
Discretion

Benefits

Health coverage
Dental coverage
Wellness resources
Retirement savings
Insurance
Disability protection
Paid time off
Family leave support
Professional development opportunities
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Maternity leave coverage
Calendar management
Travel arrangements
Expense management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Document management
Confidentiality
Professional consultancy
Leadership support
Reporting
Time zone coordination
Business administration

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