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Added 14 mins ago
G
Customer Engineering & Reliability - Technical Support (October 30, 2026)
GoFleet
Mississauga, ON
- Full-time
Application → AI-assisted interview → Technical investigation case → Hiring manager → Final conversation
Added 14 mins ago
CE
Senior Plant Engineer
Cenovus Energy
Calgary, AB
- Full-time
…supporting Cenovus’s Conventional business. Reporting to the Sr. Manager, Process & Facilities Engineering, this dynamic role plays a key part in maximizing asset value through technical…
Added 14 mins ago
B&
Mechanical Project Coordinator
Black & McDonald Limited
Ottawa, ON
- $60,000 to $70,000 CAD / year
- Full-time
…include planning, organizing, coordinating, and supporting technical workflow on assigned construction projects related to the electrical and mechanical field. The successful candidate will…
Added 14 mins ago
BP
Section Manager, Construction Support (MCR)
Bruce Power
Bruce Power
- Full-time
…through safe, reliable operations, we are looking to hire Section Manager, Construction Support within the Major Component Replacement (MCR)…
Added 14 mins ago
BU
Supervisor, Facilities Services & Trades Safety
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Provide technical leadership, field direction, coaching, mentoring, and performance feedback to assigned employees while establishing clear expectations for safety, quality, productivity,…
Added 14 mins ago
B
Senior DevOps Developer
Boeing
Richmond, BC · Vancouver, BC · CAN - Richmond, Canada
- Full-time
Boeing Vancouver is seeking a Senior DevOps Developer - within the Boeing Digital Services portfolio, reporting to the Manager of Software Development. This position is based in our…
Added 14 mins ago
B
AI Development Manager
Boeing
Richmond, BC · Vancouver, BC · CAN - Richmond, Canada
- Full-time
3+ years of experience in an AI/ML, data science or analytics leadership role, such as manager, technical lead or principal.
Added 14 mins ago
BC
Planificateur(trice) Senior / Senior Planner – Bird Heavy Civil
Bird Construction
Montreal, QC
- Full-time
…hydroelectric, transportation, and industrial construction, BHC combines technical excellence, self-perform capabilities, and a safety-first culture to successfully execute projects from…
Added 14 mins ago
Environmental Project Manager – Contaminated Sites
GHD Group Pty Ltd
Calgary, AB
…1928 and wholly owned by our people, we are recognized for our technical expertise, collaborative approach, and commitment to delivering innovative and sustainable…
Added 14 mins ago
C&
Embedded Software Engineer
Communications & Power Industries (CPI)
Georgetown, ON
- Full-time
Reporting to the Software Engineering Manager, you will work in the R&D group to develop and maintain embedded software for use in medical X-Ray Generators. The Embedded Software Engineer…
Added 14 mins ago
C&
Business Intelligence Analyst - Data and Automation
Communications & Power Industries (CPI)
Georgetown, ON
- $86,000 CAD / year
- Full-time
Reporting to the Business Process Improvement Manager, you will work with functional teams and local and corporate IT to establish priorities, define meaningful performance measures, and…
Added 14 mins ago
M
Senior Manager, Commercial Management
Metrolinx
Canada
- Full-time
…with the Delivery Teams, vendors (including the construction manager, designer and technical advisor) and partner to ensure the successful delivery of the project and value for money…
Added 14 mins ago
M
Environmental Management Specialist
Metrolinx
Canada
- Full-time
Assist the Manager in calculating the budget estimates for the unit, related to EMS activities
Added 14 mins ago
Project Manager
Zulu Alpha Kilo
Toronto, ON
We’re looking for an experienced, collaborative Project Manager to join our growing team and lead the planning, coordination and delivery of large-scale, integrated campaigns across teams,…
Added 14 mins ago
SI
Senior Systems Engineer
STACK IT Recruitment
Remote, Canada
- $110,000 to $130,000 CAD / year
- Full-time
- Remote
Experience as a Technical Account Manager or in a client-facing technical lead role
Added 14 mins ago
SI
Senior Systems Engineer
STACK IT Recruitment
Remote, Canada
- $110,000 to $130,000 CAD / year
- Full-time
- Remote
Experience as a Technical Account Manager or in a client-facing technical lead role
Added 14 mins ago
SI
Senior Systems Engineer
STACK IT Recruitment
Remote, Canada
- $110,000 to $130,000 CAD / year
- Full-time
- Remote
Experience as a Technical Account Manager or in a client-facing technical lead role
Added 14 mins ago
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Sr. Technical GEO/SEO Specialist
Borrowell
Remote, Canada
- $85,000 to $110,000 CAD / year
- Full-time
- Remote
Data and technical fluency: Google Search Console, GA4, Google Tag Manager, Semrush/Ahrefs, an LLM visibility tool (e.g., Profound), a BI tool like Looker, JavaScript rendering, crawl…
Added 14 mins ago
FM4 Commissioning Manager
VCNA
Bowmanville, ON
As wet commissioning begins, transition leadership to Plant Operations and the Commissioning, Startup & Operational Readiness Manager, with CapEx shifting to a technical support role.
Added 14 mins ago
D
Team Lead
Dynacare
Winnipeg, MB
- Contract
…and functionality of the operations in conjunction with the Manager, all in keeping with Dynacare’s mission and values. Working as part of and leading a team, you will assist in building a…
Added 14 mins ago
Manager, Strategic Initiatives(Ottawa) - 12 Month Temporary
Scotiabank
Ottawa, ON
The Manager, Strategic Initiatives is responsible for executing on medium-to-large initiatives and projects supporting Global Wealth Management, specifically focused on impacts to Global…
Added 14 mins ago
Manager, Financial Analysis - Finance
Scotiabank
Toronto, ON
The Manager, Financial Analysis, Global Finance - Subsidiary Financial Accounting and Reporting, is responsible for the accuracy and completeness of the data from operation/accounting…
Added 14 mins ago
Manager, Identity Lifecycle Management
Scotiabank
Toronto, ON
Reporting to the Senior Manager, the Manager will lead a team of Security Analysts who perform access provisioning, audit reporting, and risk remediation related to Identity Management…
Added 14 mins ago
S
Construction Inspector - Conveyance
Stantec
Toronto, ON
- Full-time
…construction observation role that will require application of technical skills, project delivery, and leadership for construction projects. This role will be expected to exercise…
Added 14 mins ago
Mammography Technologist - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the supervision of the Operations Manager - BreastCheck, the incumbent will be responsible for providing and performing quality service to the clients of BreastCheck at the Winnipeg…

Mott MacDonald

Administrative Assistant (18 months maternity leave coverage)

Vancouver, BC, Canada

The expected salary range for this position is from $67,000 - $82,000

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Job details

Pay: The expected salary range for this position is from $67,000 - $82,000
Experience: At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Posting language: English
Posted: Oct 30, 2026

Original job description

At Mott MacDonald, we are driven by purpose and powered by brilliant people. As a trusted engineering, management, and development consultancy, we work with clients to solve complex challenges and deliver sustainable outcomes that make a meaningful difference for the communities we serve.

When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues across disciplines and geographies, contribute your perspective, and help shape better outcomes through technical excellence, innovation, and integrity.

Build on your experience while helping shape what comes next. At Mott MacDonald, you'll work alongside talented people on complex and rewarding projects that make a real difference. We value fresh perspectives, encourage collaboration, and provide opportunities to expand your skills, take on new challenges, and grow your career. Whether you're deepening your technical expertise, broadening your leadership experience, or exploring new opportunities across our business, you'll be supported by a team that is committed to helping you succeed.

Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General Manager and contribute to the effective operation of the Canada Unit. The position will be based in the Vancouver office and will report to the Senior Specialist Administration as part of the Canadian administration team. The successful candidate will work closely with senior leaders and administrative colleagues across Canada. The role requires sound judgment, discretion, initiative, strong organizational skills, and the ability to manage competing priorities while maintaining continuity of support.

Key Duties and Responsibilities

Manage the Canada Unit General Manager’s complex calendar, including appointments, invitations, meeting priorities, preparation time, travel commitments, and scheduling across multiple time zones
Coordinate internal and external meetings, including invitations, logistics, agendas, meeting materials, follow-ups, and action tracking
Provide administrative support for routine email correspondence, communications, and outstanding actions, and escalate sensitive or decision-based matters appropriately
Arrange business travel, prepare itineraries and supporting documentation, and coordinate schedule changes
Prepare and submit business expenses and assist with timesheet or related administrative requirements as assigned
Prepare and coordinate correspondence, reports, submissions, leadership papers, presentations, and briefing materials
Coordinate contributions from internal stakeholders, monitor deadlines, follow up on outstanding items, and prepare final materials for review and distribution
Support Canada Unit leadership meetings, Town Halls, Board- and shareholder-related activities, business-planning sessions, and other Unit initiatives as assigned
Maintain an annual schedule of recurring leadership meetings, reporting cycles, events, and key administrative deadlines
Research, compile, and organize information for reports and presentations while maintaining accuracy, version control, and confidentiality
Work collaboratively with Laurie Guthrie and administrative colleagues, including Nermean Metwalli in Toronto and Shumaila Faisal in Calgary, on agreed Unit and office support activities
Maintain organized records, templates, contact information, and process documentation to support continuity and consistent administration
Provide agreed coverage and support across the Canadian administration team without displacing the primary responsibility of supporting the Canada Unit General Manager
Undertake other duties appropriate to the role, as directed by the manager, and aligned with business priorities

Information Handling and Systems

Handle confidential, commercially sensitive, and employee-related information with discretion and in accordance with Mott MacDonald requirements
Use Microsoft 365, Outlook, Teams, SharePoint, Word, PowerPoint, Excel, Adobe Acrobat/PDF tools and relevant corporate systems effectively
Access to restricted sites, folders, and information will be provided according to assigned responsibilities, business needs, and the applicable approval process
Follow document management, information security, and access control requirements

Candidate Specification

Post-secondary education in business administration, office administration or a related field, or an equivalent combination of education and relevant experience
At least 5 years of demonstrated experience providing senior-level administrative or executive support in a complex, professional environment
Advanced calendar management and scheduling skills, including coordinating across time zones and managing competing priorities, can be used
Excellent written and verbal communication skills and a professional, service-oriented approach
High level of discretion, sound judgment, and demonstrated ability to handle confidential information appropriately
Strong organizational skills, accuracy, and follow-through, with the ability to work independently and collaboratively
Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint, Excel, and SharePoint
Experience coordinating business travel, expenses, leadership reporting, presentations, or events is preferred
Experience with electronic document management systems and controlled or restricted information environments is preferred

Bring your expertise, curiosity, and drive to make a difference. If you are ready to join a collaborative consultancy where your perspective is valued, your growth is supported, and you are empowered to lead with integrity, we would love to hear from you.

Benefits & Rewards

The expected salary range for this position is from $67,000 - $82,000

Multiple factors such as qualifications, overall experience, and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

In addition to base salary, Mott MacDonald offers performance-based bonuses and a comprehensive benefits package, giving employees a direct connection to our success.

The comprehensive benefits and rewards package is designed to support your health, wellbeing, and professional growth. Eligible employees have access to health and dental coverage, wellness resources, retirement savings, insurance and disability protection, paid time off, family leave support, and professional development opportunities. Benefits are subject to eligibility, plan terms, and change.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet clients, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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More about this job

Responsibilities

The Administrative Assistant will provide dedicated day-to-day support to the Canada Unit General Manager, including complex calendar management and meeting coordination. They will also contribute to the effective operation of the Canada Unit by preparing reports, managing correspondence, and collaborating with administrative colleagues across the country.

Requirements

Candidates must have post-secondary education in business or office administration and at least 5 years of experience in a senior-level administrative role. Proficiency in Microsoft 365 and strong organizational, communication, and discretion skills are essential for this position.

Skills

Calendar management
Administrative support
Travel coordination
Expense reporting
Document management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Communication
Organizational skills
Discretion

Benefits

Health coverage
Dental coverage
Wellness resources
Retirement savings
Insurance
Disability protection
Paid time off
Family leave support
Professional development opportunities
Performance-based bonuses

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Maternity leave coverage
Calendar management
Travel arrangements
Expense management
Microsoft 365
Outlook
Teams
SharePoint
Word
PowerPoint
Excel
Adobe Acrobat
Document management
Confidentiality
Professional consultancy
Leadership support
Reporting
Time zone coordination
Business administration

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