Jobs in Canada

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Added 21 mins ago
RS
QHSE Administrator (Contract position up to 18 months)
Rockwood Service Corporation
Red Deer, AB
- Full-time
Echo NDE is a wholly owned subsidiary of TIC Solutions and provides full service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of…
Added 22 mins ago
PA
Part-Time Front Desk Administrator (Precision Honda)
Performance Auto Group
ON · Mississauga, ON
- Part-time
Precision Honda is currently seeking a Part-Time Front Desk Administrator (Evenings and Saturdays) to join their dynamic team!
Added 22 mins ago
HI
Dealer Services Administrator
HUB International
Woodbridge, ON
- Full-time
…independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial…
Added 37 mins ago
BP
Executive Finance Administrator
BELFOR Property Restoration Canada
Windsor, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts…
Added 1 hour ago
B
Pricing & Contracts Operations Administrator
Billennium
Laval, QC
- $50,000 to $55,000 CAD / year
- Full-time
- Master Data & Systems: Maintain records and process data in Master Data Management (MDM), SAP customer accounts (Sold-to creations), and Contract E-Service platforms.
Added 1 hour ago
B
General Repair Technician II
BGIS
Ottawa, ON
- Full-time
Responds to routine service requests and performs preventative and corrective maintenance.
Added 2 hours ago
FC
Group, Administrator III
First Canadian Financial Group
Edmonton, AB
- Full-time
Effectively uses a Customer Relationship Management system to track and respond to written and telephone inquiries from plan administrators and clients within established service standards.
Added 2 hours ago
FC
Sr. Operations Administrator
FedEx Canada
Barrie, ON
- Full-time
…including linehaul, records management, quality assurance and customer service. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time. Serves as a…
Added 2 hours ago
MD
Spanish Language Translations Specialist - State Program Administrator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 4 hours ago
1
Admin Senior - Inglewood Family Dental
123Dentist
Red Deer, AB
- Full-time
This is a fantastic opportunity for a seasoned administrator ready to take the next step in their career!
Added 4 hours ago
1
Dental Administrator - Grand Village Dental
123Dentist
Peterborough, ON
- $23 to $28 CAD / hour
- Full-time
Seeking an individual who enjoys a busy, fast pace work environment with a CUSTOMER SERVICE background! We love our patients and we strive to create a seamless guest experience for all of…
Added 4 hours ago
1
Patient Coordinator - Creditview Creek Dental Care
123Dentist
Mississauga, ON
- Part-time
2-4 years of experience as a dental office administrator / receptionist or combination of diploma in dental office administration and 1-2 years administrative experience
Added 4 hours ago
1
Patient Coordinator - Meadow Dental Care
123Dentist
Brampton, ON
- $22 to $24 CAD / hour
- Part-time
2-4 years of experience as a dental office administrator / receptionist or combination of diploma in dental office administration and 1-2 years administrative experience
Added 4 hours ago
1
Dental Receptionist - Brinkley Dental Group
123Dentist
Brampton, ON
- $26 to $28 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Brinkley Dental, you will experience a team-oriented environment as it…
Added 4 hours ago
1
Treatment Coordinator - Dental Studio Mountainview
123Dentist
Georgetown, ON
- $25 to $28 CAD / hour
- Full-time
The team at Dental Studio Mountainviewlocated in Georgetown, Ontarioare looking for a passionate, hard-working Dental Administrator/ Treatment Coordinator on a full-time basis.
Added 4 hours ago
1
Dental Receptionist - Toronto, Ontario
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $20 to $26 CAD / hour
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator
Added 4 hours ago
1
Dental Administrator - Dental Studio - Mississauga Rd.
123Dentist
Brampton, ON
- $25 to $27 CAD / hour
- Full-time
The team at Dental studio located in Brampton, ON are looking for a passionate, hard-working Dental Administrator on a full-time temporary basis.
Added 4 hours ago
1
Dental Administrator - Oakville, ON - 12725
123Dentist
Oakville, ON
- $20 to $26 CAD / hour
- Full-time
The team located in Oakville, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 4 hours ago
1
Certified Dental Assistant - 12617
123Dentist
Windsor, ON
- $25 to $30 CAD / hour
- Full-time
We are looking for an enthusiastic, outgoing, and motivated Level II Dental Assistant / Dental Administrator to join our team on a full-time basis.
Added 4 hours ago
1
Dental Administrator - 12892
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $35 to $40 CAD / hour
- Full-time
The team at our dental clinic located in Toronto, Ontario are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 4 hours ago
1
Dental Receptionist - AppleTree Dental for Kids
123Dentist
Toronto, ON · North York, ON
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Appletree Dental for Kids, you will experience a team-oriented…
Added 4 hours ago
1
Dental Receptionist - Studio Dental Vaughan Mills
123Dentist
Vaughan, ON
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at Studio Dental Vaughan Mills , you will experience a team-oriented…
Added 4 hours ago
1
Treatment Coordinator-Landmark Dental Centre, Sidney BC
123Dentist
Sidney, BC
- $28 to $34 CAD / hour
- Part-time
Strong customer service orientation with the ability to clearly explain treatment procedures, address patient inquiries, and efficiently schedule treatment appointments.
Added 4 hours ago
1
Dental Receptionist-Burnaby City Dentist
123Dentist
Burnaby, BC
- $28 to $32 CAD / hour
- Full-time
2+ years of experience is required as a Dental Administrator
Added 4 hours ago
1
Dental Administrator-Olympic Village, Vancouver
123Dentist
Vancouver, BC
- Full-time
Strong communication skills and customer service mindset

MoveSmart Rentals

On-Site Leasing Administrator

Kitchener, ON, Canada

$65,000 to $80,000 CAD / year · Internship

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Job details

Pay: $65,000 to $80,000 CAD / year
Job type: Internship
Apply by: Dec 2, 2026
Experience: 2–3 years of relevant experience in residential leasing, property management, multifamily housing, resident services, hospitality, customer service, or sales.
Posting language: English
Posted: Nov 2, 2026

Original job description

About MoveSmart Rentals

MoveSmart Rentals provides residential leasing services designed to make the rental process more efficient for property owners, operators, and renters.

Our team supports rental marketing, prospect engagement, property showings, applications, leasing documentation, and other services that help residential properties achieve and maintain strong occupancy.

About The Role

MoveSmart Rentals is hiring an On-Site Leasing Administrator to support leasing and resident retention at a designated residential building.

This position combines leasing, resident relations, and on-site administration, with a strong focus on maintaining occupancy. You will be responsible for helping convert prospective renters into new residents while also working with existing residents to support lease renewals and reduce avoidable turnover.

You will conduct property tours, follow up with prospects, assist with applications and leasing documentation, manage renewal outreach, communicate with existing residents, and identify opportunities to retain residents who may be considering moving.

How to Apply

Apply with your resume. If your background aligns with the position, you’ll receive an email with a link to complete a short pre-recorded video interview within 24–48 hours of applying.

Key Responsibilities

Leasing & New Residents

Respond to rental inquiries and schedule property tours.
Conduct professional tours of available suites, amenities, and common areas.
Maintain strong knowledge of available units, floor plans, rental rates, building features, and amenities.
Understand prospective renters' needs and recommend suitable available units.
Follow up with prospects after tours and throughout the leasing process.
Address questions, concerns, and objections that may prevent an interested renter from moving forward.
Confidently ask qualified prospects to take the next step.
Assist prospective residents with applications and leasing requirements.
Maintain accurate records of inquiries, tours, applications, follow-ups, and leasing activity.
Support rental advertising and ensure available-unit information remains current.
Gather prospect feedback and identify factors affecting leasing performance.

Resident Retention & Renewals

Build professional relationships with existing residents and maintain regular communication.
Proactively contact residents approaching the end of their lease term.
Manage renewal outreach and follow-up to help secure lease renewals.
Identify residents who may be considering moving and understand the reasons behind their decision.
Address renewal objections and communicate the value of remaining at the property.
Work with appropriate internal teams when resident concerns may be affecting retention.
Follow up with residents after concerns have been addressed.
Maintain accurate records of renewal conversations, upcoming expirations, and retention activity.
Monitor renewal outcomes and identify residents who may require additional attention.
Gather resident feedback and identify recurring concerns that could contribute to turnover.
Support initiatives designed to improve resident satisfaction and retention.

On-Site Administration

Maintain organized leasing, application, renewal, and resident records.
Coordinate with property management, maintenance, and other teams supporting the building.
Ensure vacant suites, model units, leasing areas, and common spaces are prepared for tours.
Report maintenance, cleanliness, or presentation concerns that could affect leasing or resident experience.
Assist with move-in and move-out coordination when required.
Provide day-to-day administrative support related to leasing and resident operations.

What We're Looking For

2–3 years of relevant experience in residential leasing, property management, multifamily housing, resident services, hospitality, customer service, or sales.
Previous experience with lease renewals, resident retention, or customer/client retention is a strong asset.
Previous experience using property management or leasing software such as Yardi is required.
Experience with other platforms such as Rent Manager, Entrata, Buildium, AppFolio, MRI, or similar systems is also relevant.
Strong leasing, sales, and customer service skills.
Comfortable conducting property tours, handling objections, and closing prospective renters.
Ability to build strong relationships with both prospective and existing residents.
Comfortable having renewal conversations and working to retain residents who may be considering leaving.
Strong follow-up and organizational skills.
Able to manage new leasing activity and upcoming renewals simultaneously.
Strong written and verbal communication skills.
Comfortable using CRM, property management, and other digital systems.
Professional, approachable, and comfortable working in an on-site environment.
Flexible availability, including evenings and weekends when required based on leasing activity.

Compensation

C$65,000–C$80,000 annual base salary plus performance-based incentives.

Performance incentives may be earned based on new leasing results, lease renewals, resident retention, and overall occupancy performance.

Compensation within the base salary range will be determined based on relevant experience, leasing and retention background, and overall fit for the position.

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More about this job

Responsibilities

Conduct property tours, respond to rental inquiries, follow up with prospects, and assist with applications and leasing documentation to support occupancy. Manage renewal outreach, build relationships with residents, address retention concerns, and coordinate on-site leasing and resident administration.

Requirements

Requires 2–3 years of relevant experience in residential leasing, property management, resident services, hospitality, customer service, or sales, with experience in property management or leasing software such as Yardi. Candidates should have strong sales, customer service, communication, organization, follow-up, and resident-retention skills, and be available for evenings and weekends when needed.

Skills

Residential Leasing
Lease Renewals
Resident Retention
Property Tours
Sales
Customer Service
Objection Handling
Prospect Follow-Up
Resident Relations
Leasing Documentation
Property Management Software
Yardi
CRM
Recordkeeping
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Property Management
Multifamily Housing
Lease Renewals
Resident Retention
Occupancy
Property Tours
Rental Inquiries
Applications
Leasing Documentation
Rental Advertising
Resident Relations
Move-In Coordination
Move-Out Coordination
Yardi
Rent Manager
Entrata
Buildium
AppFolio
MRI
CRM
Property Management Software
Customer Service
Sales
Hospitality

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