About The Role
MoveSmart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.
This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.
This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.
What to Expect After Applying
Every application is reviewed by our recruitment team.
Candidates whose background appears to align with the position will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.
The interview will assess your Canadian bookkeeping experience, GST/HST knowledge, reconciliation ability, accounting-system proficiency, judgment, and experience maintaining records across multiple companies.
Candidates who perform well may be invited to continue to the next stage of the hiring process.
Key Responsibilities
- Record and categorize daily financial transactions
- Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments
- Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period
- Complete monthly bank and credit-card reconciliations
- Investigate missing, duplicated, unusual, or incorrectly recorded transactions
- Maintain clean and accurate general-ledger accounts
- Review and correct miscoded transactions and unusual account balances
- Record and reconcile intercompany charges, transfers, and balances
- Maintain separate and accurate records for multiple companies and legal entities
- Apply the correct GST/HST treatment to sales and expenses
- Reconcile GST/HST accounts and prepare supporting schedules for return preparation
- Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities
- Reconcile payroll reports and clearing accounts to the general ledger
- Support accounts payable and accounts receivable reconciliations
- Review AP and AR aging reports and investigate outstanding differences
- Record recurring entries, accruals, prepaid-expense allocations, and approved journal entries
- Support month-end close and ensure transactions are recorded in the correct period
- Reconcile balance-sheet accounts and prepare supporting schedules
- Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports
- Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files
- Prepare organized working papers for year-end review and external accountants
- Identify recurring accounting errors and recommend process improvements
- Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals
Education And Experience Requirements
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
- Minimum 5 years of full-cycle bookkeeping or accounting experience
- Candidates with 5–8+ years of directly relevant experience are strongly preferred
- Previous experience working for Canadian companies is required
- Strong knowledge of Canadian bookkeeping and accounting practices
- Practical experience with GST/HST coding, reconciliations, and return-support schedules
- Experience completing bank and credit-card reconciliations
- Experience supporting month-end close and balance-sheet reconciliations
- Experience recording accruals, prepaid expenses, recurring entries, and journal entries
- Experience with payroll bookkeeping, payroll liabilities, and government remittances
- Experience supporting accounts payable and accounts receivable
- Experience working across multiple companies or legal entities
- Strong intercompany accounting and reconciliation experience
- Experience preparing financial reports and year-end working papers
- Advanced QuickBooks Online experience
- Strong Microsoft Excel or Google Sheets skills
- Strong written and spoken English
- Ability to communicate clearly with internal departments and external accountants
- Ability to work independently while following established accounting controls
- Ability to work full-time from our Vaughan office
Preferred Experience
- Property management, real estate, leasing, construction, maintenance, or service-based accounting
- Experience reviewing work completed by AP, AR, payroll, or junior bookkeeping employees
- Experience cleaning up incomplete or poorly maintained books
- Experience improving month-end procedures and accounting documentation
- Experience supporting related companies with shared expenses and intercompany activity
Ideal Candidate
You are accurate, organized, and comfortable taking responsibility for the completeness of the company’s financial records.
You do not simply post transactions and move on. You investigate unexplained balances, correct errors, reconcile supporting records, and follow issues through until they are resolved.
You understand how daily bookkeeping affects month-end reporting, GST/HST records, payroll liabilities, cash visibility, and year-end accounting.
You are also comfortable working across several companies and ensuring every transaction is recorded in the correct entity, account, and period.
What Success Looks Like
- Bank and credit-card accounts are fully reconciled each month
- Transactions are recorded accurately and in the correct period
- General-ledger and balance-sheet accounts remain clean and supported
- GST/HST accounts are accurate and ready for return preparation
- Payroll liabilities and remittances are properly recorded and reconciled
- Intercompany balances match across related entities
- AP and AR records reconcile to the general ledger
- Month-end close is completed accurately and on schedule
- Financial reports are reliable and ready for management review
- Supporting documentation and working papers are complete and easy to locate
- Accounting discrepancies are investigated and resolved promptly
- The books remain organized and ready for external-accountant or year-end review
Scope and Approval Limits
The Senior Bookkeeper may prepare reconciliations, journal entries, reports, payment records, tax schedules, and accounting corrections within established company procedures.
Management Or Finance-lead Approval Is Required For
- Releasing payments
- Changing employee compensation
- Writing off balances
- Approving settlements or refunds outside established limits
- Filing tax returns unless specifically authorized
- Making material accounting-policy changes
- Posting significant or unusual journal entries outside the approved process
Compensation
The annual compensation range for this position is:
C$65,000–C$80,000
Final compensation will depend on the candidate’s full-cycle bookkeeping experience, Canadian accounting knowledge, multi-company and intercompany experience, month-end capability, GST/HST knowledge, payroll experience, accounting-system proficiency, and ability to independently maintain accurate and review-ready books.
