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Added 13 mins ago
R
Senior Web Developer I
Relay
Remote, Canada
- Full-time
- Remote
We're looking for a Senior Web Developer to lead complex web projects, shape technical decisions, and help scale the platform behind Relay's growth. You'll work in a modern Next.js codebase…
Added 27 mins ago
LA
Team Lead, Network Operations
Legislative Assembly of Alberta
AB · Edmonton, AB
- $100,022.78 to $132,483.52 CAD / year
- Full-time
…infrastructure and services, and administration. Reporting to the Manager of IT Operations, the Team Lead is a highly skilled and experienced technician who will provide guidance, assign…
Added 45 mins ago
T
Software Development Co-op Student (Winter 2027)
TechInsights
Ottawa, ON
- $21 to $25 CAD / hour
- Internship
…flows, device teardowns, illustrations, costing and pricing information, forecasts, market intelligence, and expert commentary. TechInsights’ customers include the most successful…
Added 45 mins ago
CO
Senior Manager, Process
Capital One
Toronto, ON
- Full-time
161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Senior Manager, Process
Added 57 mins ago
SM
RQ00822 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Systems Testing/QA Specialist – Senior (QA Lead) with extensive experience in quality assurance, manual and automated testing, and AI-assisted testing for…
Added 57 mins ago
SM
RQ11685 – Software Developer – Back End – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Back-End Software Developer with extensive experience in IBM mainframe technologies, PL/I programming, IMS databases, DB2 for z/OS, XML processing, and…
Added 57 mins ago
SM
RQ11323 – Project Manager/Leader – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Senior Project Manager/Leader to lead large-scale, complex, high-profile, and high-risk Ontario Public Service (OPS) I&IT initiatives. The ideal candidate will…
Added 1 hour ago
Advanced Technical Support Specialist CA MDT
Patterson-UTI
AB · Edmonton, AB
Technical diploma, degree, certification, or equivalent practical experience in computer science, software development, information technology, electronics, instrumentation, automation, or…
Added 1 hour ago
T
Credit Analyst II
TD
Toronto, ON
- Full-time
The Commercial Credit Analyst provides dedicated credit management support to a Relationship Manager. The Credit Analyst reports to a Senior Manager in the TDAF Credit Management group.…
Added 1 hour ago
T
Executive Assistant I
TD
Toronto, ON · Mississauga, ON
- Full-time
Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot…
Added 1 hour ago
Senior Manager, Digital Channel Performance
Scotiabank
Toronto, ON
As the Senior Manager, Digital Channel Performance, you will lead the planning, measurement, management, and optimization of digital sales and channel performance across assigned Canadian…
Added 1 hour ago
SA
Manufacturing Process Engineer
Stelumar Advanced Manufacturing Inc.
Canada
- Full-time
Stelumar Advanced Manufacturing Inc. (SAMI or Stelumar) is a technology-driven company dedicated to revolutionizing homebuilding in Canada through advanced modular building solutions.…
Added 1 hour ago
MI
Senior Full Stack Developer
Magna International
Brampton, ON
- Full-time
Magna is more than one of the world’s largest suppliers in the automotive space. We are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. With 65+…
Added 1 hour ago
Engineering Analyst, Trainee (1 year contract)
BWXT
Cambridge, ON
…generators and shell-and-tube heat exchangers. Reporting to the Manager, Engineering Analysis & Qualification, your position interacts with other Engineering Analysts and Project…
Added 1 hour ago
Associate Product Manager
Fleetworthy
Edmonton, AB
As an Associate Product Manager for Unified Experiences, you will play a key role in helping deliver simple, connected experiences for Owner Operators, fleet managers, partners, and…
Added 1 hour ago
HS
Communication and Storytelling Coordinator
Hopewell Support Services
Guelph, ON
- Full-time
…helps share content across Hopewell's communication channels. Technology and automation support planning, drafting, repurposing, scheduling and reporting; the coordinator provides the human…
Added 1 hour ago
A
Privacy Specialist
Akkodis
Toronto, ON
- Contract
· Knowledge of technology architecture and infrastructure, digital health solutions and services, enterprise and corporate IT including information and cyber security preferred
Added 1 hour ago
SS
Chief of Staff
Spectrum Search
Toronto, ON
- Full-time
Spectrum Search is partnered with an established legal services business expanding its AI-enabled technology offering. The company is seeking a commercially focused Chief of Staff to work…
Added 1 hour ago
Project Manager
CAMH
Toronto, ON
…preferred, preferably in a discipline relevant field, e.g., Information Technology), or equivalent work…
Added 1 hour ago
Team Lead, Talent Acquisition
Reliance Home Comfort
Toronto, ON
Partner with senior leaders to understand regional workforce challenges and develop effective talent acquisition strategies.
Added 1 hour ago
WB
Gestionnaire technique du co-développement / Technical Co-Development Manager
Warner Bros. Discovery
Montreal, QC
- Full-time
…programmation, les programmeur.euse.s et les expert.e.s techniques senior à travers plusieurs…
Added 2 hours ago
AC
Full-time Finance and Operations Manager
Algonquin College
Ottawa, ON
- Full-time
…Resources, Procurement, Marketing and Communications, Facilities, Information Technology Services, the Students' Association, Campus Ministries, government and community partners. The role…
Added 2 hours ago
M
Manager / Senior Manager, AI Model Risk Oversight & Challenge
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Manulife is seeking an experienced Manager / Senior Manager, AI Model Risk Oversight & Challenge, to provide independent second-line oversight and effective challenge of AI model risk…
Added 2 hours ago
M
Manager / Senior Manager, AI Model Risk & Operational Risk Oversight, Global Risk
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Manulife is seeking an experienced Manager / Senior Manager, AI Model Risk & Operational Risk Oversight to provide independent second-line oversight and challenge of AI-enabled solutions…
Added 2 hours ago
M
Senior Manager, Data Risk Oversight
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Manulife is seeking an experienced Senior Manager, Data Risk Oversight, to build the frameworks, standards, methodologies, and tools that enable effective data risk management and oversight…

MPA Society

Executive Assistant/Office Manager

Vancouver, BC, Canada

WAGE RATE: $ 72,000 - $88,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: WAGE RATE: $ 72,000 - $88,000
Job type: Full-time
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 15, 2026

Original job description

POSITION: Executive Assistant/Office Manager, Regular Full-Time

REPORTS TO: Executive Director

WORK AREA: Administration Office, Vancouver

WAGE RATE: $ 72,000 - $88,000

HOURS OF WORK: Monday to Friday 9:00 am – 5:00 pm. Additional hours as operationally required

POSTING CLOSE DATE: October 30, 2026

START DATE: ASAP

All candidates subject to a criminal record check.

Qualifications and job description attached.

About MPA Society

MPA Society is an award-winning and accredited non-profit agency that has supported people living with mental illness for over 51 years. Created on the principle of self-empowerment, our programs promote the dignity and well-being of people with mental illness by inspiring hope and supporting their recovery. MPA Society operates over 30 social, recreational, advocacy and housing programs that support people in their own communities.

This key position supports the Executive Director and serves as an important point of contact for a wide variety of internal and external stakeholders. Combining executive assistant and office management functions, the role offers the opportunity to thrive in a dynamic, fast-paced environment where professionalism, initiative, and adaptability are valued. Joining MPA means becoming part of a dedicated team that is committed to making a meaningful impact every day. We offer competitive compensation and benefits, opportunities for career development, and the satisfaction of using your talents to advance a mission that transforms lives.

TITLE: Executive Assistant/Office Manager

REPORTS TO:Executive Director (matrix reporting line to Director, Finance)

ROLE SUMMARY

The Executive Assistant/ Office Manager plays a critical role in supporting the Executive Director, Board of Directors, and organizational operations. This position provides high-level administrative, board governance, and project coordination support and ensures the efficient operation of MPA Society’s administration office, technology, and facility systems.

The Executive Assistant/ Office Manager serves as a central resource for administrative coordination, technology support, records management, office services, and organizational communications.

KEY ACCOUNTABILITIES

Executive Director Support

Provides confidential and senior-level administrative support to the Executive Director such as managing complex calendars, appointments, meetings, travel arrangements, and scheduling priorities. Assists with the preparation of reports, presentations, briefing materials, correspondence, meeting packages, and organizational communications by editing and formatting documents. Coordinates logistics for leadership meetings, agency events, strategic planning sessions, and the Annual General Meeting. Exercises discretion and sound judgment when handling sensitive and confidential information.

Board and Governance Administrative Support

Supports the Board of Directors and Board Committees by coordinating meetings, compiling and distributing agendas, meeting schedules, notices, and related documentation, and coordinating Board member onboarding and orientation. Maintains Board records including contact information, governance calendars, and portal resources, and records accurate meeting minutes and monitors follow-up on decisions and action items. Assists with the preparation of board correspondence and documentation by editing and formatting documents.

Office Administration and Equipment Management

Oversees the efficient operation of the administrative office by liaising with vendors, service providers, contractors, and external stakeholders, and coordinating office supplies, equipment procurement, service contracts, inventory management and invoice payments. Maintains organizational filing systems, records management processes, and related document management standards including policies, procedures, directories and organizational chart.

QUALIFICATIONS

Education, Training and Experience

Diploma or certificate in Business Administration, Office Administration, Executive Administration, or a related field, plus a minimum of five (5) years of progressively responsible experience supporting senior leaders, executives, boards, or complex organizational operations, or an equivalent combination of education, training and experience.

Experience in a non-profit, health care, social services, government, or similarly complex environment is preferred.

Knowledge, Skills and Abilities

Exceptional organizational skills and the ability to prioritize workload and manage multiple competing demands, work independently and exercise sound judgment.
Ability to build business relationships and trust, and to work well the Board of Directors, all levels of management and staff, Society members, representatives of other agencies and other stakeholders.
Professional, responsive, and service-oriented approach and the ability to work collaboratively, identify solutions and resolve issues to provide support to a wide range of users and diverse stakeholders.
Strong business communication skills in both written and verbal form, with an ability to organize information and write clearly and concisely. Experience preparing reports, minutes, procedures, guides, and other documentation.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint, strong understanding of office technology, inventory and asset management, and experience supporting related office equipment issues.
High degree of integrity, professionalism, confidentiality, and discretion, and a demonstrated commitment to continuous improvement and administrative excellence.

Apply About employer

More about this job

Responsibilities

Provide confidential senior-level administrative support to the Executive Director and administrative and governance support to the Board of Directors and its committees. Coordinate meetings, records, communications, office services, equipment, vendors, and organizational administrative systems.

Requirements

Requires a diploma or certificate in business, office, or executive administration or a related field, plus at least five years of progressively responsible relevant experience, or an equivalent combination. Candidates should have advanced Microsoft 365 proficiency, strong organizational and communication skills, sound judgment, discretion, and experience supporting senior leaders, boards, or complex operations.

Skills

Executive Support
Calendar Management
Board Governance Support
Meeting Coordination
Minute Taking
Records Management
Project Coordination
Office Management
Vendor Management
Inventory and Asset Management
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint

Benefits

Competitive Compensation
Benefits
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Management
Executive Director Support
Board of Directors
Board Governance
Meeting Coordination
Agenda Preparation
Minute Taking
Calendar Management
Travel Arrangements
Confidential Information
Project Coordination
Records Management
Document Management
Organizational Communications
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
PowerPoint
Vendor Management
Inventory Management
Asset Management
Office Equipment
Non-Profit
Mental Health Care
Social Services

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