Office administrator jobs in Canada (1,403 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 1,403
Employers: 1,021

Advertised starting pay

Average starting payCAD / hour: $31.65Across 277 listings
Average starting payCAD / year: $63,339Across 142 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 9%131 listings
On-site: 90%1,262 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (31), Brandt Group of Companies (16), Quantum Management Services Ltd. (14).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 21 days ago
Chief Administrative Officer
University of Toronto
Toronto, ON
Added 21 days ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Toronto, ON
- Full-time
Added 21 days ago
MS
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
- Contract
POSTING DATE: October 15, 2026 POSTING NUMBER: 2026-082 POSITION: Executive Assistant/Office Manager Regular Full-Time Excluded REPORTS TO: Executive Director WORK AREA: Administration…
Added 21 days ago
SC
Agent(e) Administratif(ve), Classe 2 - Administrative Agent, Class 2
Shriners Children's
Montreal, QC · Quebec, QC · Shriners Children's - Quebec
- Full-time
Added 21 days ago
DG
Office Manager
Dexterra Group
Mississauga, ON
- Part-time
Added 21 days ago
LE
Office Coordinator - Construction
Lore Electric
Vancouver, BC
- Full-time
Run the office. Build better systems. Help Lore grow.
Added 21 days ago
MS
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
- Full-time
POSITION: Executive Assistant/Office Manager, Regular Full-Time
Added 21 days ago
T
Office Manager (12 month contract)
Tipalti
Toronto, ON
- $65,000 to $76,000 CAD / year
- Contract
This role is focused on creating an exceptional in-office experience - owning events, office environment, and employee engagement (no bookkeeping or finance responsibilities). This person…
Added 21 days ago
D
Office Manager
Dexterra
Mississauga, ON
- $60,000 to $62,000 CAD / year
- Part-time
Added 21 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 21 days ago
MA
Office Administrator
Modern Air Filters
Brampton, ON
- $18.25 to $22 CAD / hour
- Part-time
Added 21 days ago
CI
Test Administrator (Psychological Assessments), Student & Post Grad
Calian in Space & Technology
Saskatoon, SK
- Temporary
Added 21 days ago
Coordonnateur(trice) de bureau / Office Coordinator
Pure Industrial
Montreal, QC
Added 21 days ago
1E
Office Administrator
1Click Energy Solutions
London, ON
- Full-time
As our team continues to grow in London, Ontario, we are looking for an organized, proactive, and dependable Office Administrator to support our day-to-day operations. This role is ideal…
Added 21 days ago
SC
Office Manager
SYSTRA Canada
Toronto, ON
- Full-time
Added 21 days ago
SC
Administrative Assistant Office Manager
SAGE Counselling Services
Moncton, NB
- Other
Added 21 days ago
PI
Coordonnatrice de bureau / Office Coordinator
Pure Industrial
Montreal, QC
- Full-time
Added 21 days ago
MU
Administrative Coordinator
McGill University
Montreal, QC · McIntyre Medical
- Full-time
Added 21 days ago
UG
26AE06 - Administrative Officer, Occasional Teaching & Recruitment - Guelph Board Office
Upper Grand District School Board
Guelph, ON
- Full-time
Added 21 days ago
SC
Office Administrator
Sky Contracting Inc.
Oakville, ON
- Full-time
Added 21 days ago
WC
Office Administrator
Wright Construction Western Inc.
Calgary, AB
- Full-time
With our head office in Saskatoon, Wright Construction represents the longest operating construction company in the Province of Saskatchewan and in the City of Saskatoon. Over three generat
Added 21 days ago
AC
Office Administrator / Bookkeeper / HR Administrator
ACA Construction Inc.
Montreal, QC
- Full-time
Adjoint(e) administratif(ve), RH et tenue de livres / Office, HR & Bookkeeping Administrator
Added 21 days ago
GE
Administrative Coordinator (Contract) - Document Management- EN
Global Excel Management Inc.
Sherbrooke, QC
- Contract
Added 21 days ago
GE
Administrative Coordinator (Contract) - Document Management- EN
Global Excel Management Inc.
Windsor, ON
- Contract
Added 21 days ago
FH
Executive Administrative Coordinator, General Manager & Hotel Operations (Full-Time)
Fairmont Hotels & Resorts
Ottawa, ON
- Full-time

MPA Society

Executive Assistant/Office Manager

Vancouver, BC, Canada

POSTING DATE: October 15, 2026 POSTING NUMBER: 2026-082 POSITION: Executive Assistant/Office Manager Regular Full-Time Excluded REPORTS TO: Executive Director WORK AREA: Administration Office, Vancouver WAGE RATE: $ 72,000 - $88,000 HOURS OF WORK: Monday to Friday 9:00 am - 5:00 pm Additional hours as operationally required POSTING CLOSE DATE: October 30, 2026 START DATE: ASAP · Contract

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Job details

Pay: POSTING DATE: October 15, 2026 POSTING NUMBER: 2026-082 POSITION: Executive Assistant/Office Manager Regular Full-Time Excluded REPORTS TO: Executive Director WORK AREA: Administration Office, Vancouver WAGE RATE: $ 72,000 - $88,000 HOURS OF WORK: Monday to Friday 9:00 am - 5:00 pm Additional hours as operationally required POSTING CLOSE DATE: October 30, 2026 START DATE: ASAP
Job type: Contract
Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

POSTING DATE: October 15, 2026 POSTING NUMBER: 2026-082 POSITION: Executive Assistant/Office Manager Regular Full-Time Excluded REPORTS TO: Executive Director WORK AREA: Administration Office, Vancouver WAGE RATE: $ 72,000 - $88,000 HOURS OF WORK: Monday to Friday 9:00 am - 5:00 pm Additional hours as operationally required POSTING CLOSE DATE: October 30, 2026 START DATE: ASAP

All candidates subject to a criminal record check.

Qualifications And Job Description Attached.

About MPA Society

MPA Society is an award-winning and accredited non-profit agency that has supported people living with mental illness for over 51 years. Created on the principle of self-empowerment, our programs promote the dignity and well-being of people with mental illness by inspiring hope and supporting their recovery. MPA Society operates over 30 social, recreational, advocacy and housing programs that support people in their own communities.

This key position supports the Executive Director and serves as an important point of contact for a wide variety of internal and external stakeholders. Combining executive assistant and office management functions, the role offers the opportunity to thrive in a dynamic, fast-paced environment where professionalism, initiative, and adaptability are valued. Joining MPA means becoming part of a dedicated team that is committed to making a meaningful impact every day. We offer competitive compensation and benefits, opportunities for career development, and the satisfaction of using your talents to advance a mission that transforms lives.

Non-contract Role Description

TITLE: Executive Assistant/Office Manager REPORTS TO: Executive Director (matrix reporting line to Director, Finance)

Role Summary

The Executive Assistant/ Office Manager plays a critical role in supporting the Executive Director, Board of Directors, and organizational operations. This position provides high-level administrative, board governance, and project coordination support and ensures the efficient operation of MPA Society’s administration office, technology, and facility systems.

The Executive Assistant/ Office Manager serves as a central resource for administrative coordination, technology support, records management, office services, and organizational communications.

Key Accountabilities

Executive Director Support

Provides confidential and senior-level administrative support to the Executive Director such as managing complex calendars, appointments, meetings, travel arrangements, and scheduling priorities. Assists with the preparation of reports, presentations, briefing materials, correspondence, meeting packages, and organizational communications by editing and formatting documents. Coordinates logistics for leadership meetings, agency events, strategic planning sessions, and the Annual General Meeting. Exercises discretion and sound judgment when handling sensitive and confidential information.

Board and Governance Administrative Support

Supports the Board of Directors and Board Committees by coordinating meetings, compiling and distributing agendas, meeting schedules, notices, and related documentation, and coordinating Board member onboarding and orientation. Maintains Board records including contact information, governance calendars, and portal resources, and records accurate meeting minutes and monitors follow-up on decisions and action items. Assists with the preparation of board correspondence and documentation by editing and formatting documents.

Office Administration and Equipment Management

Oversees the efficient operation of the administrative office by liaising with vendors, service providers, contractors, and external stakeholders, and coordinating office supplies, equipment procurement, service contracts, inventory management and invoice payments. Maintains organizational filing systems, records management processes, and related document management standards including policies, procedures, directories and organizational chart.

Qualifications

Education, Training and Experience

Diploma or certificate in Business Administration, Office Administration, Executive Administration, or a related field, plus a minimum of five (5) years of progressively responsible experience supporting senior leaders, executives, boards, or complex organizational operations, or an equivalent combination of education, training and experience.

Experience in a non-profit, health care, social services, government, or similarly complex environment is preferred.

Knowledge, Skills And Abilities

Exceptional organizational skills and the ability to prioritize workload and manage multiple competing demands, work independently and exercise sound judgment.
Ability to build business relationships and trust, and to work well the Board of Directors, all levels of management and staff, Society members, representatives of other agencies and other stakeholders.
Professional, responsive, and service-oriented approach and the ability to work collaboratively, identify solutions and resolve issues to provide support to a wide range of users and diverse stakeholders.
Strong business communication skills in both written and verbal form, with an ability to organize information and write clearly and concisely. Experience preparing reports, minutes, procedures, guides, and other documentation.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint, strong understanding of office technology, inventory and asset management, and experience supporting related office equipment issues.
High degree of integrity, professionalism, confidentiality, and discretion, and a demonstrated commitment to continuous improvement and administrative excellence.

Apply About employer

More about this job

Responsibilities

Provides confidential, senior-level administrative support to the Executive Director and coordinates Board and committee meetings, governance records, minutes, and follow-up actions. Oversees office operations, records and document systems, vendors, supplies, equipment, service contracts, and related administrative coordination.

Requirements

Requires a diploma or certificate in business, office, or executive administration or a related field, plus at least five years of progressively responsible experience supporting senior leaders, boards, or complex operations; equivalent education and experience may be considered. Candidates should have advanced Microsoft 365 skills, strong organizational and communication abilities, sound judgment, discretion, and experience with documentation and office technology; relevant sector experience is preferred.

Skills

Executive Support
Calendar Management
Board Governance Support
Meeting Coordination
Minute Taking
Records Management
Office Administration
Project Coordination
Microsoft 365
SharePoint
Document Preparation
Written Communication
Confidentiality
Prioritization
Vendor Management
Inventory and Asset Management

Benefits

Competitive Compensation
Benefits
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Manager
Executive Director Support
Board Governance
Board of Directors
Board Committees
Meeting Minutes
Calendar Management
Travel Arrangements
Meeting Coordination
Annual General Meeting
Strategic Planning
Microsoft 365
Outlook
Word
Excel
Teams
SharePoint
PowerPoint
Records Management
Document Management
Office Technology
Inventory Management
Asset Management
Vendor Management
Confidentiality
Non-Profit
Mental Health Care

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