Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 17 hours ago
MD
Building Code Coordinator - State Prog Admin Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position exists to ensure MnDOT building construction projects comply with applicable labor standards, contract requirements, and key provisions of the Minnesota State Building Code.…
Added 1 day ago
Claims Processor, temporary 18-month contract
The Canada Life Assurance Company
Winnipeg, MB
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 4 days ago
SC
Central Administration Clerk
Sydney Credit Union
Sydney, NS
- Full-time
The incumbent will identify opportunities to support member needs and refer them to the appropriate Financial Services Officer, while maintaining a primary focus on accuracy, compliance,…
Added 5 days ago
Geospatial Supervisor (Program Admin Officer 4)
The Government of Nova Scotia
Flexible, NS
Closing Date: 18-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)
Added 5 days ago
LS
Agreement & Partnership Manager
Lac Ste. Anne Métis Community Association
Stony Plain, AB
- Full-time
Manage the full lifecycle of agreements including any associated work orders.
Added 6 days ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
…Administrator. This position provides executive-level administrative support to the President & CEO in addition to providing customer service support to BioAlberta members, the Manager,…
Added 6 days ago
Client Service Processor, temporary 6-month contract
The Canada Life Assurance Company
London, ON
Please note this is a temporary full-time position for a 6-month contract.
Added 6 days ago
CL
Client Service Processor, temporary 6-month contract
Canada Life
London, ON
- Full-time
Please note this is a temporary full-time position for a 6-month contract.
Added 6 days ago
MD
Vendor Liaison/Acquisition Management Spec
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 7 days ago
MD
Construction Project Operations Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 7 days ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R)…
Added 8 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance…
Added 8 days ago
Billing Coordinator
International SOS
Leduc, AB
This is a full-time Monday to Friday position. The hours are 8:30 am until 4:30 pm. Mondays/Fridays are work from home; Tuesdays, Wednesdays and Thursdays are in office.
Added 8 days ago
MU
Secretary
McGill University
Canada
- Full-time
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and…
Added 9 days ago
Transportation Infrastructure Analyst
Region of Waterloo
Kitchener, ON
Location: 150 Frederick St - Regional Admin Headquarters
Added 9 days ago
Legal Counsel
George Brown Polytechnic
Toronto, ON
…Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. See why we are consistently ranked as one of GTA’s top employers.…
Added 11 days ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift: Day Shift
Added 11 days ago
MD
Leave Management Coordinator - State Prog Admin Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm
Added 12 days ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8:00 AM - 4:30 PM
Added 12 days ago
MD
APEX Accelerator Area Manager - State Program Administrator Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 12 days ago
PF
Private Equity Fund Accountant
Pinnacle Fund Services
Toronto, ON
- Full-time
Preparing Investor Statements and contract notes
Added 12 days ago
Interim Chair, Kinesiology - UGH - FT Admin
Humber College
Toronto, ON
Status: 24-month full-time contract (January 4, 2027 - December 22, 2028)
Added 13 days ago
AC
Telephony and Mobility Administrator
Amphenol Communications Solutions
Markham, ON
- Full-time
Wage Max: 105,000.00 Annual Wage Min: 90,000.00 Annual Position Type: Full Time
Added 14 days ago
Client Service Processor - 6-month contract
The Canada Life Assurance Company
Montreal, QC
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 14 days ago
MD
Grants and Contracts Specialist - Grants Specialist 2 (Intermediate)
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift

MU Health

Administrative Assistant (6 month contract)

Edmonton, AB, T5H 3B1, Canada

Full-time

Apply on muhealth.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 2 years’ experience.
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Description: Administrative Assistant

Schedule: Monday - Friday 8:00-4:30 pm

The MacEwan University Health Centre is a new state-of-the-art primary care clinic, located in downtown Edmonton, focused on the Patient-Centered Medical Home model which provides patient-centered, comprehensive, coordinated, and accessible care based on the patient’s needs. MUHC’s unique academic teaching, medical home model of health care provides a friendly, supportive, caring and learning environment. Along with supporting work-life balance and a positive team environment, we empower our staff to enhance their skills, to foster growth and development with educational opportunities

Reporting to the Clinic Manager, the Administrative Assistant will provide comprehensive administrative support to our Management team. The ideal candidate will excel in managing schedules, facilitating communication, and ensuring smooth operations within the office environment, with additional responsibilities in support of Accounting, HR and Payroll.

Duties and Responsibilities

Administrative Support

Manage calendars, appointments, meetings and events for the Clinic Manager, Clinic Director and other leaders as required; coordinate priorities, correspondence and follow-up actions.
Prepare internal and external communications, reports, presentations, spreadsheets and other documents; maintain organized, secure filing systems.
Research and compile information to support decision-making, and present findings clearly.
Arrange cost-effective travel itineraries, bookings and accommodations for management and the Clinic Director.
Provide administrative coverage during absences and support accounting, human resources and payroll activities as assigned.
Anticipate administrative needs, resolve routine operational issues and escalate matters requiring management attention.

Physician Scheduling

Promptly process physician schedule change requests received through the designated Google form, update all relevant systems and confirm changes by email.
Create and maintain physician schedules in the EMR, Connecteam and scheduling spreadsheets, ensuring information is consistent across systems.
Customize schedules with physician-requested templates, lunch breaks, catch-up time and meeting blocks; support the Clinic Director’s EMR schedule.
Coordinate statutory holiday, weekend, evening, Thursday and Christmas rotations and physician sign-up schedules; open evening and weekend clinics accordingly.
Schedule in-clinic call and record it in the scheduling spreadsheet, EMR and Connecteam.
Communicate changes affecting resident schedules to site administrators.

Meetings and Committee Support

Coordinate quarterly NAPCAC and staff meetings, including scheduling, invitations, meeting materials and virtual meeting arrangements.
Support monthly PIT meetings, including virtual meeting arrangements and documentation.
Attend and participate in monthly supervisor meetings and monthly workplace health and safety committee meetings; compile committee materials and document discussions and decisions as required.
Book rooms, prepare agendas and materials, arrange virtual platforms, and record and distribute minutes, action items and key decisions.
Coordinate follow-up on meeting actions, maintain the boardroom schedule and securely store confidential meeting records.

Third Party Billing and Financial Administration

Prepare and send third-party invoices and required chart information through approved channels.
Receive and process payments, track outstanding invoices and send payment reminders.
Collect, organize and maintain departmental purchase receipts and credit card expense records.

Office and Clinic Operations

Maintain the order spreadsheet to track purchases and provide administrative support for accounting and payroll processes as assigned.
Order and distribute office and coffee room supplies, monitor inventory and coordinate supply purchases and errands.
Maintain the 24 Hour Plan contact list and staff list.
Maintain the coffee machine throughout the day, clean it each evening and maintain the ice machine.
Support Import Pool tasks as assigned.
Handle sensitive information with discretion and secure confidential documents and communications appropriately.

Projects and Staff Activities

Support special projects and operational initiatives by coordinating administrative tasks, tracking deadlines and following up on deliverables.
Assist with equipment purchases, troubleshoot repairs, training arrangements, clinic tours and payroll change communications.
Coordinate staff recognition, special-day treats, potlucks, staff event supplies and Lunch and Learns.
Perform other related administrative and operational duties as assigned.

Qualifications

Completion of accredited office admin or relevant education preferred.
Minimum 2 years’ experience.
Proven experience as an executive assistant or in a similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,), Google Workspace (docs, sheets, calendars and Drive) and Zoom.
Ability to handle confidential information with integrity.
Strong problem-solving skills and a proactive mindset.

We provide competitive compensation, professional development, and a full benefits package:

Medical/Dental/Vision
Maternity Leave
Parental Leave
Paid Holidays
Vacation/Paid Sick Leave
RRSP

Applicants in consideration will be required to adhere to a criminal record search. We thank you for your interest, however, only qualified applicants will be contacted. Out-of-province/country applications will not be considered.

Apply on muhealth.bamboohr.com About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to the management team, including calendar management, meeting coordination, and document preparation. They also assist with physician scheduling, financial administration, and various operational tasks across accounting and HR.

Requirements

Candidates should have at least 2 years of experience and a background in office administration or a relevant field. Proficiency in Microsoft Office, Google Workspace, and strong organizational and communication skills are required.

Skills

Administrative support
Calendar management
Scheduling
Communication
Reporting
Data entry
Accounting support
Human resources support
Payroll support
Microsoft Office Suite
Google Workspace
Zoom
Problem-solving
Time management
Organizational skills
Confidentiality

Benefits

Medical
Dental
Vision
Maternity Leave
Parental Leave
Paid Holidays
Vacation
Paid Sick Leave
RRSP

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Primary care clinic
Patient-Centered Medical Home
Scheduling
EMR
Connecteam
Accounting
Human Resources
Payroll
Microsoft Office
Google Workspace
Zoom
Third-party billing
Financial administration
Office operations
Inventory management
Project support
Staff recognition
Criminal record search

Report this job

Work requirements

Jobs in Canada