Accounts Processing Assistant

Job Status: Permanent Full-Time

Union: Non-Union

Number of Positions: 1

Hours of Work: 35

Location: Civic Centre

Reason for Vacancy: Replacement

Closing Date:  October 29, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a permanent full-time Accounts Processing Assistant with the Financial Services department on the Accounts Receivable team.

Job description:

The Accounts Processing Assistant will be responsible for processing payments in both the Accounts Payable and Accounts Receivable areas.

Essential responsibilities:

• Demonstrate Chatham-Kent’s core values and competencies
• Act as a customer solutions and service provider by delivering a wide range of information and referrals in response to Municipal and customer accounts via phone, written correspondence, or in person
• Maintain computerized databases/spreadsheets and interface with software to facilitate payments and update into financial systems (i.e., account details, name, address, payor/payee information etc.).
• Manage applications, research information, review and process payments, and maintain filing systems in both paper and electronic forms to allow for compliance with the Municipal Act and its accompanying Ontario Regulations and statutory documents required thereof.
• assist with the development of policies and procedures while complying with legislative requirements
• Perform general office duties in a team environment that involve confidential material
• Accounts Receivable area is responsible to
  • perform functions associated with the processing, collecting and/or payment of accounts receivable and property taxes, for current and past due delinquent accounts, in all forms of currency
  • set up payment plans for tax accounts, community improvement loans and cemeteries (including issuance of Interment Rights Certificates), negotiate payment agreements with customers, and monitor adherence to said plans
  • Issue monthly statements and make recommendations for delinquent accounts and interest write-offs
  • Prepare, complete and register required legal documents for tax sale proceedings as required by the Municipal Act, including the manipulation of large databases and merging documents to comply with specified legislative requirements
  • count and summarize parking and transit revenues
  • code invoices and payment requisitions for refunds to property owners and operational expenses
• Accounts Payable area is responsible to
  • utilize OCR (Optical Character Recognition) software to read and interpret invoice details
  • receive, sort, prepare invoices for upload into invoice automation software performing functions associated with the processing and payment of electronic supplier invoices/payment requisitions from departments
  • maintain vendor files as to name, address and other pertinent information
  • ensure tax codes, due dates, invoice details are accurate for vendor invoices, payment requisitions and petty cash requests
  • reconcile accounts and statements from internal/external sources

Essential qualifications:

• College certificate or diploma, (preferably in an Accounting program), with six months to two years of related experience
• A working knowledge of accounting practices and concepts in a municipal environment and HST regulations
• Collections and/or cash handling experience preferred
• Processing payments experience preferred
• Customer service (internal and external clients) experience preferred
• Working knowledge of the following software programs: JD Edwards, Scanman, XplorRecreation, CentralSquare Property Tax (or similar software programs to the ones listed)
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or other similar software program)
• Strong communication skills, both verbal and written

Other qualifications:

• Understanding of cemeteries and community improvement loans an asset
• Experience dealing with provincial legislation regarding collection issues, bankruptcies etc. would be an asset

Certifications, memberships, licenses:

• Municipal Tax Administration Program Certificate

Working Remotely

This position has been approved for remote working, at the discretion of the supervisor based on the Working Remotely Policy.

This position may be required to attend on-site meetings in order to complete essential responsibilities of the role. As per the Working Remotely Policy, employees scheduled to work remotely on a certain day may occasionally be called to a municipal onsite work location on short notice. Employees must remain flexible to accommodate municipal requirements and be prepared to be called in on short notice.

Driver’s license/vehicle requirements:

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check:

Because of the environment this position will be working in, the successful candidate will be required to furnish an original Police Information Search (criminal reference check) prior to commencement of employment.

Essential physical and/or safety requirements:

• Walking: constant walking on level surface (up to 4.55 kgs or 10 lbs) (meeting with customers; on site visits; vault for file researching)
• Sitting: constant sitting in an office chair
• Reaching: frequent reaching above shoulder, below shoulder, forward; constant handling (up to 4.55 kgs or 10 lbs) (file retrieval; arrears notices; tax sale mailings and arrears)
• Hands: constant fine finger dexterity (movement), mousing (computer use)

Benefits

This permanent full-time position has an annual salary of $65,690 to $74,288 and will receive benefits including: participation in the OMERS pension plan (mandatory) as well as sick and vacation entitlements. Following successful completion of a 3-month waiting period, candidates will also be entitled to a comprehensive group benefits package.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

The Municipality does not use artificial intelligence or automated decision‑making tools in its recruitment or selection processes; all hiring decisions are made by people.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.