Staff Scheduling Coordinator

Title: Staff Scheduling Coordinator
Posting Number: 26-388
Status: Permanent Part-Time
Salary Range: $62,708.10 - $85,881.90
Hours of Work: Shifts may vary Monday to Friday between 6 am - 6  pm, and on weekends/holidays between 6 am - 2 pm. Shifts and hours may change according to departmental requirements.
Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. 

 
OVERVIEW
 Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes the Huntsville District Memorial Hospital Site and the South Muskoka Memorial Hospital Site, and together we provide outstanding, integrated care to support people in living their healthiest lives.
As a Scheduling Coordinator at Muskoka Algonquin Healthcare you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies. 
Are you detail-oriented and very organized? Have you worked in a position where you had information on multiple screens, yet managed to keep everything clear in your mind? Are you comfortable scheduling employees for shifts and making multiple calls during the day?
If you are someone who is patient, dedicated to healthcare, not easily distracted, and enjoys working with a tight-knit team, this might be the role for you!
Maybe you are good at jigsaw puzzles, maybe you prefer to play online games on multiple screens, or maybe you just find satisfaction in crossing items off your to-do list. Read on to see if this role is for you!

ROLE 

• Closely adhering to the scheduling requirements of all the collective agreements
• Compiling data, providing statistics, and problem-solving staffing issues with little direct supervision
• Contacting employees to fill last-minute shift vacancies by phone, email, and text
• Daily collaboration with Clinical Leaders in order to fulfill departmental staffing and payroll needs
• Entering payroll data to match shifts worked by employees
• Scheduling 800 employees for multiple shifts in a scheduling period across 2 hospitals, avoiding premium pay situations when possible

QUALIFICATIONS

• Ability to create master rotations and scheduling templates for multiple departments with consideration to fiscal responsibility
• Demonstrate appreciation and respect for protocol, professionalism, and confidentiality
• Demonstrated initiative and attention to detail in a high volume, busy work environment requiring flexibility and adaptability
• Familiarity with hospital and staffing patterns and roles
• Knowledge of Collective Agreements with the ability to interpret key language
• Minimum 2 years recent scheduling experience in a unionized environment, preferably healthcare
• Proficient computer skills having worked with software programs including Scheduling/Payroll software, and Microsoft Office Suite of products
• Well-developed written and verbal communication skills with ability to de-escalate issues

ADDITIONAL CONDITIONS OF EMPLOYMENT INCLUDE

• Legal entitlement to work in Canada
• Proof of immunization and vaccination records in accordance with MAHC policy
• Satisfactory police check and background check in accordance with MAHC policies

ADDITIONAL PERKS AT MAHC

• Access to wellness education and mental health resources through our Employee Assistance Program (EAP) 
• Competitive benefit programs which include a Health Spending Account, based on eligibility
• Employer-sponsored group benefits, based on eligibility
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Hybrid work environment for eligible positions
• Monetary staff referral program 
• Opportunities to contribute to patient-centred care in your community
• Professional development, continuing education, and career advancement opportunities

RECRUITMENT PROCESS

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions will not be accepted unless otherwise indicated.
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process.
• Muskoka Algonquin Healthcare (MAHC) values inclusivity, diversity, and equity in the workplace and welcomes applicants from diverse backgrounds. MAHC is committed to providing accessible employment practices in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available at any stage of the recruitment and selection process to ensure full and equal access for all applicants. If you require an accommodation, please contact Human Resources at 705-645-4404.

   
Looking for Housing?
Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis. Check out Housing for Healthcare for rentals in Muskoka!