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Added 6 mins ago
OF
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N2X Process Solutions

Project & Documentation Coordinator

Calgary, AB, T2P 3T7, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3+ years of experience in project or documentation coordination
Posting language: English
Posted: Sep 21, 2026

Original job description

N2X Process Solutions is on the search for a talented Project & Documentation Coordinator!

We are seeking a dynamic and detail-oriented Project & Documentation Coordinator to join our team. In this role, you will drive the successful planning, execution, and documentation of projects across various departments. Your expertise will ensure seamless communication, comprehensive record-keeping, and adherence to project management methodologies. This position offers an exciting opportunity to influence project outcomes through effective coordination and meticulous documentation.

Responsibilities

Coordinate with customers and internal project team (engineering, supply chain, and logistics)
Internal point of contact for coordination with the suppliers/manufacturers for expediting and scheduling
Monitor and coordinate the movement of equipment and documentation through different stages of production in the project
Maintain internal documentation library using internal software
Process project commercial and technical documents such as drawings, reports, certifications, and procedures
Submit project documentation and drawings to customers via email or customer document portal using internal software
Communicating project plans, actions, risks, and issues with customers and internal project team
Support teams in delivering projects, including updating or creating spreadsheets, coordinating deadlines, and meeting summaries

Qualifications

3+ years of experience in project or documentation coordination
CAPM or PMP certification preferred
Power BI experience with tools such as Power Automate, SharePoint, and Salesforce
Data-driven project analysis, reporting, process optimization, and automation initiatives that improve operational efficiency
AI proficiency; be comfortable leveraging emerging technologies and open to adopting AI-powered solutions to drive innovation and productivity.
Foundational knowledge of ISO 9001 standards and quality management systems.
Intermediate to advanced skill levels with Microsoft Projects, Word, Excel, PowerPoint, and Adobe Acrobat
Excellent written and verbal communication skills
Fast learner with a desire to grow personally and professionally
Collaborative and communicative team player with the ability to work independently under minimal supervision
Willing and able to learn new skills and concepts quickly
Excellent organization and time management skills

About N2X Process Solutions N2X Process Solutions is a Canadian engineered-supplier of market-leading Valves, Actuators, Tank Equipment, Wear-Resistant Products, and Surge Solutions to a wide range of process industries, including energy, mining, power, municipal, and midstream sectors. At N2X, our focus is on delivering innovative process solutions, superior service, and technical expertise to ensure the reliability and safety of our clients' operations. Supported by our team of designated engineers and our Permit to Practice for Western Canada, we’re a resource clients can rely on.

Benefits at N2X We offer competitive compensation based on experience and professional designations. Employees participate in our stock share and bonus plans and comprehensive benefits package. We offer three weeks of paid vacation to start and various other company holidays throughout the year.

Benefits:

Company events
Discounted or free food
Employee stock purchase plan
Extended health care
Life insurance
On-site gym
Paid time off
Profit sharing
Vision care

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More about this job

Responsibilities

The coordinator will manage project planning, execution, and documentation while serving as the primary point of contact for suppliers and customers. They are responsible for maintaining internal documentation libraries and ensuring seamless communication across engineering, supply chain, and logistics departments.

Requirements

Candidates must have at least 3 years of experience in project or documentation coordination and possess strong proficiency in Microsoft Office and data tools. A CAPM or PMP certification is preferred, along with foundational knowledge of ISO 9001 quality management systems.

Skills

Project coordination
Documentation management
Supply chain coordination
Logistics
Power BI
Power Automate
SharePoint
Salesforce
Data analysis
Process optimization
ISO 9001
Microsoft Project
Microsoft Excel
Adobe Acrobat
Communication
Time management

Benefits

Company events
Discounted or free food
Employee stock purchase plan
Extended health care
Life insurance
On-site gym
Paid time off
Profit sharing
Vision care

Visa sponsorship

Not detected in the job text

Keywords

Project Management
Documentation
Supply Chain
Logistics
Power BI
Power Automate
SharePoint
Salesforce
ISO 9001
Quality Management Systems
Microsoft Project
Microsoft Excel
Adobe Acrobat
Process Optimization
Automation
Data Analysis
Engineering
Valves
Actuators
Tank Equipment
Surge Solutions
Midstream
Energy
Mining
Reporting

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