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Added 1 min ago
MC
Assistant Project Manager - Heavy Civil
Morgan Construction & Environmental Ltd.
AB
- Other
At Morgan, we don’t just build projects, we build careers and futures! Join us as a ASSISTANT PROJECT MANAGER - HEAVY CIVIL and play a pivotal role in our dynamic world of heavy civil…
Added 15 mins ago
TH
Department Supervisor Full-Time - 7175 Grande Prairie
The Home Depot Canada
Grande Prairie, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 15 mins ago
SE
Field Service Technician
Schneider Electric
Calgary, AB
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…
Added 30 mins ago
KM
(sr) Branch Service Manager/Gestionnaire de succursale, Service (Maritimes)
Konica Minolta Business Solutions (Canada) Ltd.
Dartmouth, NS
- Full-time
Added 30 mins ago
MB
Warehouse Supervisor: two-year contract (Sunday-Wednesday or Wednesday-Saturday, 4:30pm-3am)
Martin Brower
New Westminster, BC
- Contract
Our recruitment process may utilize artificial intelligence (AI)-enabled tools, such as virtual assistant, to support candidates in exploring job opportunities, initiating applications, and…
Added 45 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
PC
Full-Time Pharmacist – Relocation Opportunity
Pharmacy Canada
Inuvik, NT
- Full-time
…found in large urban pharmacies. You'll also have pharmacy assistant support, and the pharmacy uses…
Added 1 hour ago
LH
2600000829 - Anesthesia Assistant
Lakeridge Health
Oshawa, ON · Greater Oshawa Metropolitan Area
- Internship
As the Anesthesia Assistant you will function as an integral part of the Surgical Program, working in collaboration with the multidisciplinary health care team, including the…
Added 1 hour ago
1
Certified Dental Assistant - Sunset Dental
123Dentist
St. Thomas, ON
- $24 to $27 CAD / hour
- Full-time
The team at Sunset Dentallocated in St. Thomas , ON is looking for a passionate, hard-working Certified Dental Assistant on a full-time basis.
Added 1 hour ago
ZD
Sales Assistant
Zenterra Developments
Surrey, BC
- Full-time
Zenterra is looking for a Sales Assistant. But we’ve never been interested in merely offering jobs; that is not what made us award-winning. Instead, we offer the kind of work that adds up…
Added 1 hour ago
A
Intermediate Software Engineer
AltaML
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Daily, hands-on comfort with an AI coding assistant (Claude Code or equivalent) as a core part of how you work - or you pick one up fast.
Added 1 hour ago
SD
Assistant Front Store Manager
Shoppers Drug Mart
Leduc, AB
- Full-time
Role Description The Assistant Front Store Manager is a full-time, on-site role based in Leduc, AB, supporting the overall operations and customer experience in the front store. This role…
Added 1 hour ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 hour ago
HB
Assistant Store Manager - BOSS Outlet, Cross Iron Mills
HUGO BOSS Canada, Inc.
Rocky View, AB
- Other
Added 1 hour ago
CO
Temporary Assistant Building Inspector (Up to 2 years)
City of Saint John
Saint John, NB
- Temporary
The City of Saint John is currently seeking an Assistant Building Inspector. This position will ensure that the construction and occupancy of new and existing buildings, or other property…
Added 1 hour ago
TC
Assistant Store Manager Winners Homesense Luckakuck Way
TJX Canada – Winners, Marshalls, HomeSense
Chilliwack, BC
- $48,592.5 to $68,029.5 CAD / year
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 1 hour ago
TC
Assistant Store Manager Winners Chinook Centre
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
- $48,592.5 to $68,029.5 CAD / year
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Perth, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 1 hour ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 1 hour ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Williams Lake, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 1 hour ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 1 hour ago
Post Office Assistant - Term
Canada Post - Postes Canada
Quebec, QC · Val-Bélair, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 hour ago
Admissions Clerk 4
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a recognized Medical Administrative Assistant program required.

Closed listing

NABS Workforce Solutions

Office Administrative Assistant

Calgary, AB, Canada

On-site

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Workplace: On-site
Closing date: Mar 30, 2027
Posting language: English
Posted: Oct 1, 2026

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GOAPRDJP000001039 – Administrative Assistant – Intermediate
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Added 16 hours ago
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc · Calgary, AB, Canada

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Original job description

Archived listing. The details below describe a past opening.

Office Administrative Assistant – Three-Month Contract

Company: NABS Workforce Solutions

Location: Calgary, Alberta

Employment Type: Full-Time, Three-Month Contract

Work Arrangement: On-site

Contract Duration: Three months

Company Description

NABS Workforce Solutions provides comprehensive HR management services and reliable staffing solutions to employers across a range of industries. We believe that people are at the core of every successful organization and are committed to creating an environment where employees, candidates, and clients feel supported, valued, and respected.

Headquartered in Calgary, Alberta, NABS Workforce Solutions serves businesses across Canada and continues to expand alongside the industries and communities we support.

Position Summary

NABS Workforce Solutions is seeking a confident, professional, and organized Office Administrative Assistant for a full-time, three-month contract position at our Calgary office.

This is a client-facing administrative position with a strong focus on outbound client communication and business outreach. A significant portion of the workday will involve contacting existing and prospective clients by telephone, following up on staffing requirements, introducing NABS Workforce Solutions’ services, maintaining client relationships, and documenting follow-up activities.

The successful candidate will also provide general administrative and clerical support to ensure efficient day-to-day office operations.

Key Responsibilities

Make regular outbound calls to existing and prospective clients to introduce and promote NABS Workforce Solutions’ staffing and workforce services.
Contact businesses to identify potential staffing requirements and business opportunities.
Conduct follow-up calls with prospective and existing clients and maintain professional relationships.
Communicate professionally with business owners, managers, HR representatives, hiring managers, candidates, and other contacts.
Record client conversations, contact information, staffing requirements, follow-up dates, and outcomes accurately.
Schedule follow-up calls, appointments, and meetings for management when required.
Respond to incoming telephone calls, emails, correspondence, and general inquiries.
Assist with preparing and sending introductory emails, staffing information, proposals, and other client correspondence.
Maintain and update client, candidate, and business-development records and databases.
Conduct basic research to identify prospective businesses and appropriate contacts for client outreach.
Provide general administrative and clerical support to management and other team members.
Organize and maintain electronic and physical files, documents, and office records.
Assist with scheduling meetings, appointments, and maintaining calendars.
Prepare and format basic reports, presentations, letters, spreadsheets, and other business documents.
Perform data entry and ensure records are accurate and up to date.
Welcome and assist candidates, clients, employees, and visitors to the office.
Handle confidential client, candidate, employee, and business information appropriately.
Perform other administrative and client-support duties as assigned.

Qualifications

Strong telephone communication and client relationship skills are essential, as a significant portion of this position involves outbound client calling and follow-up.
Comfortable making a high volume of outbound calls to businesses and prospective clients.
Confident communicating with business owners, managers, HR representatives, hiring managers, candidates, and other professionals.
Professional telephone etiquette and strong verbal and written communication skills.
Ability to introduce company services professionally and engage prospective clients in conversation.
Ability to follow up consistently with prospective clients and maintain accurate records of conversations and next actions.
Experience in customer service, client outreach, sales support, business development, telemarketing, recruitment, or staffing is considered a strong asset.
Strong administrative and clerical skills, including document organization, calendar management, filing, and correspondence.
Proficiency with Microsoft Office and/or Google Workspace.
Strong data-entry and record-management skills with attention to accuracy.
Excellent organizational, time-management, and prioritization abilities.
Ability to manage multiple responsibilities effectively in a busy office environment.
Professional, dependable, self-motivated, and comfortable taking initiative.
Ability to work collaboratively with diverse teams while maintaining a respectful and service-oriented approach.
Previous experience in an office, administrative, staffing, recruitment, or HR environment is preferred.
Post-secondary education or training in business administration, office administration, human resources, marketing, or a related field is considered an asset.

Contract Terms

This position is offered as a full-time, three-month fixed-term contract based at the NABS Workforce Solutions office in Calgary, Alberta.

Continuation or extension beyond the initial three-month contract may be considered based on performance, business requirements, and mutual agreement.

NABS Workforce Solutions

Connecting Talent. Building Futures.

About employer

More about this job

Responsibilities

Make outbound calls to existing and prospective business clients to introduce staffing services, identify hiring needs, maintain relationships, and document conversations and follow-up actions. Provide general office administration, including handling inquiries, maintaining records and files, scheduling, preparing business documents, and assisting visitors.

Requirements

The role requires strong telephone, verbal, and written communication skills, confidence with high-volume business outreach, and accurate follow-up and record keeping. Candidates should have administrative and organizational skills, proficiency with Microsoft Office and/or Google Workspace, and ideally experience in customer service, sales support, recruitment, staffing, or an office environment.

Skills

Outbound Calling
Telephone Communication
Business Outreach
Client Follow-Up
Record Keeping
Customer Service
Administrative Support
Calendar Management
Microsoft Office
Google Workspace
Data Entry
Written Communication
Time Management
Document Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Staffing
Workforce Services
Client Outreach
Outbound Calls
Business Development
Recruitment
Human Resources
Customer Service
Telemarketing
Administrative Support
Microsoft Office
Google Workspace
Data Entry
Record Management
Calendar Management
Document Preparation
Filing
Business Correspondence
Confidential Information

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