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Added 4 mins ago
GE
Hospitality F&B Assistant Manager
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- Full-time
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Added 4 mins ago
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Added 4 hours ago
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Join Splitsville as an Assistant Manager and in return you'll get:
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Nanaimo Ladysmith Public Schools - School District 68

Human Resources Assistant

Nanaimo, BC, Canada

Wage: The rate of pay for this position is $33.18 per hour based on a 35-hour work week. · Full-time

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Job details

Pay: Wage: The rate of pay for this position is $33.18 per hour based on a 35-hour work week.
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Nanaimo Ladysmith Public Schools is seeking a skilled and detailed Human Resources Assistant to support Health, Safety and Wellness. Under the direction of the Human Resources Manager, the Human Resources Assistant performs a wide variety of HR administrative duties while providing technical direction and general support to Human Resources and the District Absence Dispatch.

Join Our Team

NLPS resides within the traditional territories of the Snuneymuxw, Snaw-naw-as and Stz'uminus First Nations and is a proud community partner with the Tillicum Lelum Aboriginal Friendship Centre and the Mid Island Metis Nation.

Employing more than 2,200 professionals all committed to the education of more than 15,000 students, all NLPS staff are integral to the excellent education system and the positive workplaces within the district; supporting the Strategic Plan Goals of Student Success, Student and Employee Wellness, and Truth and Reconciliation.

Learn more about who we are and what we offer on our website at .

About The Role

Primary Duties and Responsibilities

Research and input confidential, complex data in an accurate manner to meet critical deadlines on the HR information systems management and HR portal. Such data generates staffing notifications to payroll, seniority reports, and a variety of personnel reports. Speed and accuracy are essential despite frequent interruptions.
Create job postings and process competitions and recruitment initiatives. Maintain competition files, online postings, prepare applications for short listing/rating and complete competition correspondence. Liaise with applicants and respond to inquiries throughout recruitment process.
Research, collate and prepare complex and confidential reports and correspondence such as seniority and layoff/recall lists, assignment reports, leave reports, budget reports utilizing integrated computerized personnel/payroll system and advanced spreadsheet and word processing software.
Organize and facilitate employee orientations, district onboarding, and maintain HR recruitment portal.
Organize, analyze, and provide pertinent information regarding employee absences and replacements.
Respond to confidential, complex, and routine inquiries from principals/vice principals, supervisors/managers, employees, union representatives, payroll staff, and the public, often regarding sensitive and complex human resource matters. This requires researching and referencing the collective agreements, and Employment Standards Act BC. In the absence of the Human Resources Manager, reviews issues and makes decisions independently, consulting with the other District Managers/Administrators as required.
Provides support and back-up replacement for the Automated Dispatch System position; when absent. This requires managing the system to provide replacement teaching and support staff; decision-making regarding replacement protocol, adhering to the Collective Agreements, and basic technical troubleshooting should the system go down.
May on occasion be required to perform other related duties as assigned.

Required Qualifications And Experience

High school graduation or equivalent.
Two-year Post Secondary diploma in Human Resource Management; or a diploma in Business Management including a minimum of two HR related courses; or a combination of education and experience.
A minimum of five years related experience or an equivalent combination of training and experience.
Knowledgeable in recruitment and legislation applicable to HR such as the Human Rights Code, Employment Standards Act, and Workers’ Compensation Act.
Knowledge of and experience with HRIS.
Advanced skills in database management, spreadsheet and word processing software.
Minimum keyboarding speed of 60 CWPM.
Excellent mathematical and computation skills.
Ability to understand and apply collective agreements.
Demonstrated ability to compose a variety of documents of a confidential and complex nature using superior research skills, including HR statistical reports and correspondence.
Superior initiative, judgement, organization, decision-making, interpersonal and communication skills.
Ability to deal with highly confidential and sensitive issues with a high degree of diplomacy and confidentiality.
Ability to manage multiple projects and set priorities, work independently, perform duties with speed and accuracy and to work effectively with interruptions, under pressure and with critical deadlines.
Ability to work with minimum supervision.

Assignment: This is a Temporary Full-Time (1.0 FTE) 12-Month CUPE Local 606 position due to commence as soon as possible and end October 18, 2027, or upon return of the incumbent. Working Monday through Friday, 8:00 AM to 4:00 PM.

Wage: The rate of pay for this position is $33.18 per hour based on a 35-hour work week.

Location: Based out of the District Administration Centre, located at 395 Wakesiah Avenue, Nanaimo.

How To Apply

To submit your application, please click on the apply button next to the job details on the job posting itself (located via: ). Applications will be accepted until 4:00 PM on Monday November 2, 2026, and should include a cover letter, resume, along with applicable certificates and/or diplomas etc. Please provide a minimum two professional references from supervisors or managers in a workplace or volunteer setting and please note, all successful candidates of the Nanaimo Ladysmith Public Schools are required to complete a criminal record check.

To all applicants: thank you for your interest, please be advised that only those applicants being considered for shortlisting and/or shortlisted will be contacted.

Nanaimo Ladysmith Public Schools is an equal opportunity employer, committed to merit-based hiring and equitable employment practices.

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More about this job

Responsibilities

Administer confidential HR data, recruitment competitions, employee onboarding, absence and replacement information, and complex reports and correspondence. Respond to sensitive HR inquiries, interpret collective agreements and applicable legislation, and provide backup support for the district's automated dispatch system.

Requirements

Requires high school graduation and a two-year post-secondary diploma in human resources or business management, or an equivalent combination of education and experience, plus at least five years of related experience. Candidates need HRIS and advanced office software skills, knowledge of recruitment and employment legislation, a minimum typing speed of 60 words per minute, and strong judgment, communication, confidentiality, and organizational abilities.

Skills

Human Resources Administration
Recruitment
HRIS
Database Management
Spreadsheet Software
Word Processing
Collective Agreement Interpretation
Employment Legislation
Report Writing
Research
Data Accuracy
Mathematical and Computation Skills
Confidentiality
Decision-Making
Organization and Prioritization
Interpersonal Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Health, Safety and Wellness
HRIS
HR Portal
Recruitment
Job Postings
Competition Files
Applicant Screening
Employee Onboarding
District Absence Dispatch
Automated Dispatch System
Personnel and Payroll System
Database Management
Spreadsheet Software
Word Processing Software
Seniority Reports
Staffing Notifications
Collective Agreements
Employment Standards Act
Human Rights Code
Workers' Compensation Act
Confidential Data
Statistical Reporting
Replacement Staffing
Keyboarding

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