MRO Buyer

Napoleon leads the way with innovative engineering, advanced manufacturing techniques, unsurpassed customer service and remarkable product quality. Our award-winning products offer a best-in-class experience for all customers’ home comfort needs. While we are proudly Canadian, Napoleon is also fortunate to operate on a world-wide scale.

The warmth and experience that Napoleon product brings to the homes of our customers transcends borders, language, and cultures to elevate everyday experiences, so you love being home. Throughout North America, Europe, South America and Asia, Napoleon creates memorable moments through our stunning designs and innovative technologies.

This posting is for an existing permanent vacancy and is actively being recruited for.

Job Title: MRO Buyer

Position Reporting to: Purchasing Supervisor

Job Purpose: The MRO Buyer is responsible for sourcing and procuring maintenance, repair, operational, facility, tooling, equipment and service requirements for WSL facilities and WUSA. The position ensures requirements are supplied at the appropriate cost, quality and lead time while supporting operational continuity, supplier performance, inventory availability and total cost improvement. The MRO Buyer also supports intercompany production consumable requirements and selected capital expenditure projects.

Key Competencies

• Commercial and business acumen
• Effective decision-making
• Strong organization and time management
• Analytical and problem-solving ability
• Negotiation and supplier-management skills
• Clear written and verbal communication
• Internal customer focus; collaboration
• Urgency and responsiveness
• Attention to detail; and a continuous-improvement mindset

Key Job Functions

• Liaise and collaborate with Manufacturing, Maintenance, Facilities, Engineering, Quality, Operations and other internal stakeholders to understand and fulfill MRO requirements.
• Review and validate purchase requisitions for completeness, specifications, approvals and business requirements before sourcing or purchase order creation.
• Source MRO materials, spare parts, tooling, equipment, consumables and services; develop and issue RFQs; analyze proposals; and recommend suppliers based on total business value.
• Negotiate pricing, lead times, freight, payment terms, warranties, service levels and other commercial conditions.
• Create, issue and maintain accurate purchase orders in D365/ERP, including agreed pricing, quantities, specifications, delivery requirements and commercial terms.
• Obtain supplier confirmations, monitor delivery commitments and expedite critical orders to reduce the risk of equipment or production downtime.
• Resolve pricing, receiving, quality, invoice and accounting discrepancies with suppliers and internal stakeholders in a timely manner.
• Maintain MRO purchasing records, supplier quotations, planning information, part numbers, costing data and supporting documentation in D365/ERP and applicable databases.
• Support machinery, Quality, Research and Development, and CAPEX sourcing requirements, including commercial review of proposals, scopes of work, installation requirements, warranty and lifecycle cost.
• Develop and maintain effective supplier relationships; monitor cost, quality, delivery and responsiveness; and identify alternate sources to reduce supply risk.
• Identify, document and implement cost savings, cost avoidance, supplier consolidation, standardization, blanket-order, VMI, freight-reduction and process-improvement opportunities.
• Maintain corporate MRO purchasing and dispensing procedures for categories such as office, health and safety, maintenance and operating supplies.
• Provide responsive service to internal customers and communicate order status, sourcing challenges, alternatives and risks clearly.
• Perform other purchasing duties, special projects and responsibilities assigned by the Purchasing leadership team in a timely and professional manner.

Skills / Knowledge / Experience / Education Required

• Minimum Education: College diploma in Business, Supply Chain Management, Purchasing, Operations Management or a related discipline is preferred.
• Minimum Years of Experience: Minimum three (3) years of purchasing, procurement, inventory control or supply chain experience. Preference for two (2) or more years supporting MRO requirements in a manufacturing environment.
• Certifications Required: A recognized supply chain or procurement designation, or progress toward a designation, is considered an asset.
• Computer Software Requirements: Proficient with ERP or MRP systems, with D365 preferred. Proficient in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook.
• Specialized Skills:
  • Demonstrated ability to conduct RFQs, evaluate quotations, negotiate commercial terms and assess total cost of ownership.
  • Ability to interpret technical specifications, supplier proposals and scopes of work.
  • Strong numerical, analytical, communication and supplier-management skills.
  • Experience supporting capital equipment or project purchasing is an asset.

At Napoleon, we believe in creating an environment where our Associates can thrive personally and professionally. Here’s what you can look forward to when you join our team:

Annual Salary: $51,200 - $70,400

 Benefits, Health, Well-being & Support 

• Comprehensive health, dental, vision, and life insurance coverage – 100% of premiums paid by the Company! 

• Long Term Disability Protection 

• Well-being support programs and virtual medical visits 

• Employee & Family Assistance Program for mental health and well-being (EAP) 

Career Growth & Development 

• Training Allowance and continuous learning opportunities and programs 

• Leadership development and mentorship programs 

• Clear pathways for advancement 

 Culture & Community 

• Appreciation events, raffles, and team building activities 

• Napoleon Cares – A fund sponsored by Associates to help Associates in times of need 

 Financial Security 

• Competitive total compensation package, inclusive of bonus opportunity 

• Retirement savings plan with matching Company contributions (RRSP/DPSP) 

• Exclusive Associate discounts on our award-winning products 

 Artificial Intelligence Disclosure: As part of our commitment to transparency and fairness in hiring, we disclose that automated tools, including artificial intelligence (AI), may be used to support parts of the recruitment process. This may include functions such as resume parsing, candidate ranking, or initial screening. These tools do not make final hiring decisions but may assist Talent Acquisition in evaluating applications. AI tools used may include systems based on algorithms, statistical models, or machine learning. 

The Napoleon Group of Companies is committed to fair and accessible employment practices that attract and retain Associates with disabilities. This includes providing accessibility across all stages of the employment cycle. Accommodation is available upon request.

We thank you for your interest in The Napoleon Group of Companies and for participating in our competition. Only those candidates selected for consideration will be contacted.