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Jobs in Canada

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Added 11 mins ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
…graduate and professional students. The complex application and administration of Canadian and US government student loans in addition to managing student finances is one of the greatest…
Added 11 mins ago
Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
…graduate and professional students. The complex application and administration of Canadian and US government student loans in addition to managing student finances is one of the greatest…
Added 11 mins ago
Financial Analyst
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
…Scholarship program including the Program Director and Program manager. This position will be required to collaborate with other University departments and organizations including Treasury…
Added 27 mins ago
Affordable Housing Program Manager
Vancity
Vancouver, BC
Full-time
As an Affordable Housing Program Manager, you will work closely with senior leadership to advance Vancity’s Affordable Housing Strategy by creating pathways for more members and communities…
Added 27 mins ago
Procurement & Bookstore Manager
College of the North Atlantic
Stephenville, NL
Full-time
Degree in Business Administration, Commerce, Supply Chain Management, Public Administration, Finance, or a related field.
Added 27 mins ago
Project Manager
Mackenzie Health
Richmond Hill, ON
$49.43 to $63.28 CAD / hour
Full-time
The Project Manager, Digital Health will be responsible for strategic system implementation/integration initiatives. Overseeing all components of the project life cycle, inclusive of…
Added 41 mins ago
Manager, Payroll
Ontario Health atHome
Toronto, ON
Full-time
Ontario Health at Home is looking for an experienced leader in Finance with strong expertise in administrative functions for payroll systems. Reporting to the Director, Payroll, the…
Added 56 mins ago
Office Administrator
DM Henderson Roofing Ltd.
Dawson Creek, BC
Full-time
…role with significant responsibility for day-to-day accounting administration, customer transactions, project administration, and general office…
Added 57 mins ago
Project Coordinator
Xodus Travel Services Inc.
Windsor, ON
$55,000 to $70,000 CAD / year
Full-time
Prepare weekly status updates and reports for the Project Manager and stakeholders
Added 57 mins ago
Financial Analyst
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
Full-time
…Scholarship program including the Program Director and Program manager. This position will be required to collaborate with other University departments and organizations including Treasury…
Added 1 hour ago
Senior Analyst, Events Operations
Walmart Canada
Mississauga, ON
Full-time
…Canada events and business initiatives. Reporting to the Sr. Manager, Event Operations, this role provides operational, financial, sourcing and project support across the event lifecycle,…
Added 1 hour ago
Bilingual Account Manager - Small Business Consulting, Gallagher Benefit Services
Gallagher
Ottawa, ON
$70,500 to $120,500 USD / year
Full-time
Join our Small Business team as a Bilingual Account Manager, where you'll manage meaningful client relationships, provide trusted benefits advice, and collaborate with colleagues across…
Added 1 hour ago
Project Accountant
EllisDon
Halifax, NS
Full-time
You have post-secondary education in Business Administration/Finance along with 3-6 years of relevant accounting experience, or an equivalent combination of technical training and…
Added 1 hour ago
Project Accountant
EllisDon
Halifax, NS
Full-time
You have post-secondary education in Business Administration/Finance along with 3-6 years of relevant accounting experience, or an equivalent combination of technical training and…
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
MB · Manitoba, Canada
Full-time
As a member of IGM’s Total Rewards team, you will lead the end-to-end delivery and continuous improvement of the administration of benefits, retirement and wellness programs for IGM’s…
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
ON · Ontario, Canada
Full-time
As a member of IGM’s Total Rewards team, you will lead the end-to-end delivery and continuous improvement of the administration of benefits, retirement and wellness programs for IGM’s…
Added 1 hour ago
Absence, Time Tracking & Payroll Lead, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
Full-time
Reporting to the Manager, Business Function Products, the Functional Lead is responsible for providing leadership within their assigned functional area for implementation of the new BC…
Added 1 hour ago
Station Manager, Construction Technical Office
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
The CTO Station Manager is a design management role responsible for coordinating all design aspects of the assigned stations scope during the construction phase. The role provides the…
Added 1 hour ago
Patient Services Manager
Roche
Mississauga, ON · Canada Pharma Campus
Full-time
Collaborate seamlessly with internal teams (commercial, medical, legal, compliance, finance) and external vendors to resolve issues and manage contractual changes.
Added 1 hour ago
Senior Manager, Employee Expenses Category
RBC
Toronto, ON
Full-time
…Journey Management, Data Analytics, Decision Making, Expenses, Finance, Global Risk, Long Term Planning, Negotiation, Organizational Change Management, Policy Administration, Policy Design,…
Added 1 hour ago
Customer Experience Associate - Pte-Claire, Hymus
TD
Pointe-Claire, QC
Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 1 hour ago
Customer Experience Associate - Elizabeth Avenue
TD
St. John's, NL
Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 1 hour ago
Finance Tender Manager
Alstom
Saint-Bruno, QC
Take on a strategic role at the heart of Alstom’s tender activities. As Finance Tender Manager, you will act as a key financial partner to Tender and Bid teams, contributing actively to the…
Added 2 hours ago
Senior Manager, Business Systems
Docker
Remote, Canada
Full-time · Remote
We're looking for a Senior Manager, Business Systems to lead our Salesforce development and administration team and drive the architecture, roadmap, and day-to-day operational health of our…
Added 2 hours ago
Procure-to-Pay (P2P) Agent - ASL4
NBCC (New Brunswick Community College)
Moncton, NB
$53,794 to $63,674 CAD / year
Full-time
…managing our financial operations. If you're passionate about finance, enjoy solving challenges, and want to be part of a dynamic environment, we invite you to apply and help drive our…

Nascent

Team Coordinator (AKA chief acrobat)

Canada

Job type: Full-time
Experience: You'll have real visibility, real ownership, and a steep learning curve - the kind of role where a fast learner with 3–5 years of experience can punch well above their weight.
Posting language: English
Posted: Sep 23, 2026

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Original job description

The Opportunity

You'll be the operational backbone of a high-output team - the person who makes everything around them run. As Team Coordinator you'll own a wide surface area: from recruiting and onboarding to special projects that don't have a playbook yet, and whatever else needs doing to keep a fast-moving trading firm firing on all cylinders. This is a Swiss army knife role where the job description is "literally everything" - and you'll use AI-native tools and workflows to move at a pace that would be impossible otherwise. You'll partner directly with senior leaders, create clarity across stakeholders, and serve as the connective tissue between people, projects, and priorities. You'll thrive here if you're a people-person who gets energy from enabling others, a project manager who can hold ten threads at once, and someone with the ambiguity tolerance to take a vague ask and turn it into a done thing.

This is a genuine foot-in-the-door role for someone who wants a breakthrough career in finance and cares about being inside a fast-moving, tech-forward firm. You'll have real visibility, real ownership, and a steep learning curve - the kind of role where a fast learner with 3–5 years of experience can punch well above their weight.

Responsibilities

Own end-to-end coordination of recruiting efforts on the operations side - sourcing, scheduling, candidate communication, pipeline tracking, and hiring manager support.
Run day-to-day operations and administration across your team: calendaring, travel, expense coordination, vendor management, and keeping the gears turning on everything that doesn't have someone else's name on it.
Drive special projects from ambiguous ask to completed deliverable - scoping requirements, building lightweight project plans, coordinating across stakeholders, and closing loops.
Serve as the primary point of contact and enabler for your team lead, anticipating needs, clearing blockers, and ensuring nothing falls through the cracks.
Use AI tools daily to accelerate your own output - drafting communications, summarizing research, building templates, automating repetitive workflows, and staying ahead of a high volume of work.
Create and maintain operational documentation, trackers, and lightweight systems that bring order to a fast-changing environment.
Coordinate across teams and functions to keep information flowing, deadlines visible, and stakeholders aligned - especially when priorities shift quickly.
Handle sensitive information with discretion and build trust as a reliable, people-first operator across the organization.

About you

You are a doer first - you get energy from checking things off, moving fast, and making the people around you more effective.
You are deeply people-oriented and customer-centric; you see your team leads and colleagues as your customers and you take pride in serving them well.
You have high ambiguity tolerance - you don't need a detailed brief to get started, and you're comfortable figuring things out as you go.
You are AI-first in how you work: you reach for AI tools instinctively to draft, research, organize, and move faster, not because you're told to but because it's how you operate.
You are highly organized and adaptive - you can hold many threads simultaneously and reprioritize without losing momentum when the ground shifts.
You are a fast learner who is genuinely curious about finance, markets, and how trading firms operate, even if you don't come from that world yet.
You are scrappy and resourceful - you've thrived in environments where the playbook didn't exist and you had to build it yourself.
You build strong working relationships quickly and communicate with clarity, warmth, and follow-through.

Preferred experience

3–5 years of professional experience in operations, project management, chief of staff, or a generalist role at a fast-moving startup or high-output organization (8 years max).
Demonstrated track record of managing multiple concurrent workstreams across stakeholders without dropping balls.
Hands-on, daily use of AI tools (ChatGPT, Claude, Copilot, or similar) to accelerate real work - not just experimentation, but integrated into how you operate.
Experience supporting recruiting processes: sourcing, scheduling, pipeline coordination, or candidate communication.
Strong written and verbal communication skills with the ability to synthesize ambiguity into clear action items and documentation.

Nice to haves:

Experience in or exposure to financial services, prop trading, or hedge fund environments.
Background as a founder, early startup employee, or chief of staff where you wore every hat available.
Comfort with light tooling and automation - building workflows in Notion, Zapier, Make, or similar platforms to eliminate repetitive work.
Familiarity with recruiting tools and applicant tracking systems (Greenhouse, Lever, Ashby, or similar).

Apply About employer

More about this job

Responsibilities

Coordinate recruiting and day-to-day team operations, including scheduling, travel, expenses, vendors, and operational documentation. Drive ambiguous special projects to completion, support senior leaders, align stakeholders, and use AI tools to accelerate workflows.

Requirements

The role seeks a highly organized, people-oriented operator with 3–5 years of experience, strong communication skills, and the ability to manage multiple workstreams in a fast-changing environment. Daily practical use of AI tools and recruiting coordination experience are preferred; exposure to financial services, automation tools, or applicant tracking systems is a plus.

Skills

Operations Coordination
Recruiting Coordination
Project Management
Stakeholder Management
Calendar Management
Travel Coordination
Expense Coordination
Vendor Management
AI Tools
Workflow Automation
Operational Documentation
Process Improvement
Written Communication
Verbal Communication
Prioritization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Operations
Recruiting
Sourcing
Candidate Communication
Pipeline Tracking
Project Management
Stakeholder Coordination
Calendar Management
Travel Coordination
Expense Coordination
Vendor Management
Artificial Intelligence
ChatGPT
Claude
Copilot
Workflow Automation
Notion
Zapier
Make
Applicant Tracking Systems
Greenhouse
Lever
Ashby
Financial Services
Prop Trading
Hedge Funds
Trading Firms
Operational Documentation

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