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Added 41 mins ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 41 mins ago
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 1 hour ago
Client Care Coordinator
Jobbe
Lower Sackville, NS
Full-time
…effective schedule management. Reporting to the Senior Area Manager, you will act as the first point of contact for our customers, helping them rediscover all the emotions of…
Added 1 hour ago
Financial Manager
Husky Technologies
Bolton, ON
Full-time
Work closely with Human Resources to ensure that payroll and headcount are accurate in actuals and are reflected properly in the monthly forecasts and the annual budget. Provide further…
Added 1 hour ago
Manager, Accreditation Pharm D and Graduate Studies
University of Ottawa
Ottawa, ON · Roger Guindon Hall
Full-time
Support management of the various risks (strategic, financial, human resources, IT and operational) and track preventive and corrective measures developed by the respective teams for the…
Added 1 hour ago
General Management, Support Manager
Desjardins
Sainte-Marie, QC · Caisse Desjardins de La Nouvelle-Beauce
Full-time
As a General Management Support Manager, you play a key role in providing guidance to the general manager on cross-sector coordination for strategic files and the overall management of the…
Added 1 hour ago
Manager - Customer Care
Hydro One Networks Inc
Markham, ON
This role will be accountable for all aspects of delivering & executing a customer billing program. The Manager is accountable to build the necessary team, strategy and processes to…
Added 1 hour ago
COMMUNITY DEVELOPMENT OFFICER (FOCUS)
City of Toronto
Toronto, ON
Reporting to the Manager, Community Development, and the Supervisor of Community Risk & Intervention, the Community Development Officer is responsible for supporting, coordinating and…
Added 1 hour ago
Senior Investigator
Rogers Communications
Toronto, ON
Ensure that accurate, timely and detailed documentation is prepared, to standards acceptable to Human Resources, Management, Legal and law enforcement agencies to facilitate effective and…
Added 1 hour ago
Engineering Supervisor
the Town of the Blue Mountains
Thornbury, ON
Reporting to the Manager of Engineering, the Engineering Supervisor provides technical leadership and supervision within the Town’s Engineering Division, ensuring high-quality, consistent,…
Added 1 hour ago
AMC - Logistics & Staff Relations Assistant Manager (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
…The AMS Media Centre Logistics and Staff Relations Assistant Manager, under the direction of the AMS Media Centre Head Manager, will mainly be responsible for managing the Media Centre…
Added 1 hour ago
CLB - Communications & Development Assistant Manager (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
…overseeing clubs in terms of discipline, finances, insurance, human resources, club databases, policy, and events hosted by the Clubs…
Added 2 hours ago
Pre-Employment Supports Caseworker – West
Okanagan Indian Band
Armstrong, BC
Full-time
Added 2 hours ago
IT Operations Lead
K’awat’si Economic Development Corporation (KEDC)
Port Hardy, BC
$66,000 to $75,000 CAD / year
Full-time
· Support IT staffing activities, onboarding, training, performance management, and workforce planning in coordination with senior leadership and Human Resources.
Added 3 hours ago
Maintenance Planner (Full-time Permanent)
Manufacturing Job Site
ON · Kenora, ON
Full-time
Under the direct Guidance of the Maintenance and Operations Manager, the Maintenance Planner develops and prioritizes maintenance work orders based on risk, urgency, operational…
Added 3 hours ago
Property Housekeeping & Groundskeeping Worker (Casual)
Manufacturing Job Site
ON · Kenora, ON
Internship
We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and…
Added 3 hours ago
Office Manager
Pontosense
Toronto, ON
Full-time
Logistics. Shipments, samples, equipment and returns, alongside the Supply Chain Manager
Added 4 hours ago
Snr Talent Acquisition Business Partner
Humans of HR
Toronto, ON · Greater Toronto Area, Canada
$110,000 to $135,000 CAD / year
Full-time
Bachelor’s degree in human resources, Business, or a related discipline.
Added 4 hours ago
Bakery Department Manager - Full Time
Longo's
Toronto, ON
Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 4 hours ago
Office Manager
Pontosense
Toronto, ON
Full-time
Logistics. Shipments, samples, equipment and returns, alongside the Supply Chain Manager
Added 4 hours ago
Marketing Manager
Ppg
Vancouver, BC
Full-time
Our ideal Marketing Manager will be an integral contributor to the company. You'll be working on multiple projects to continue making us the #1 HR Software for SMB business. If you get a…
Added 5 hours ago
restaurant manager
Spicy 6 Fine Indian Cuisine
Vancouver, BC
Full-time
Added 5 hours ago
Coordinator, HR Shared Services
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
Manage and document employee and manager inquiries through the HR Shared Services ticketing platform, ensuring accurate categorization, tracking, and resolution of requests.
Added 5 hours ago
IDC Business Partner
Intelcom
Sudbury, ON · Mississauga, ON · Vaughan, ON
Full-time
Bachelor's degree in business administration, Supply Chain Management, Logistics, Operations Management, Human Resources, or a related field + 6 years work experience
Added 7 hours ago
Financial Manager
Husky Technologies
Bolton, ON
Full-time
Work closely with Human Resources to ensure that payroll and headcount are accurate in actuals and are reflected properly in the monthly forecasts and the annual budget. Provide further…

Nascent

Team Coordinator (AKA chief acrobat)

Canada

Job type: Full-time
Experience: You'll have real visibility, real ownership, and a steep learning curve - the kind of role where a fast learner with 3–5 years of experience can punch well above their weight.
Posting language: English
Posted: Sep 23, 2026

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Original job description

The Opportunity

You'll be the operational backbone of a high-output team - the person who makes everything around them run. As Team Coordinator you'll own a wide surface area: from recruiting and onboarding to special projects that don't have a playbook yet, and whatever else needs doing to keep a fast-moving trading firm firing on all cylinders. This is a Swiss army knife role where the job description is "literally everything" - and you'll use AI-native tools and workflows to move at a pace that would be impossible otherwise. You'll partner directly with senior leaders, create clarity across stakeholders, and serve as the connective tissue between people, projects, and priorities. You'll thrive here if you're a people-person who gets energy from enabling others, a project manager who can hold ten threads at once, and someone with the ambiguity tolerance to take a vague ask and turn it into a done thing.

This is a genuine foot-in-the-door role for someone who wants a breakthrough career in finance and cares about being inside a fast-moving, tech-forward firm. You'll have real visibility, real ownership, and a steep learning curve - the kind of role where a fast learner with 3–5 years of experience can punch well above their weight.

Responsibilities

Own end-to-end coordination of recruiting efforts on the operations side - sourcing, scheduling, candidate communication, pipeline tracking, and hiring manager support.
Run day-to-day operations and administration across your team: calendaring, travel, expense coordination, vendor management, and keeping the gears turning on everything that doesn't have someone else's name on it.
Drive special projects from ambiguous ask to completed deliverable - scoping requirements, building lightweight project plans, coordinating across stakeholders, and closing loops.
Serve as the primary point of contact and enabler for your team lead, anticipating needs, clearing blockers, and ensuring nothing falls through the cracks.
Use AI tools daily to accelerate your own output - drafting communications, summarizing research, building templates, automating repetitive workflows, and staying ahead of a high volume of work.
Create and maintain operational documentation, trackers, and lightweight systems that bring order to a fast-changing environment.
Coordinate across teams and functions to keep information flowing, deadlines visible, and stakeholders aligned - especially when priorities shift quickly.
Handle sensitive information with discretion and build trust as a reliable, people-first operator across the organization.

About you

You are a doer first - you get energy from checking things off, moving fast, and making the people around you more effective.
You are deeply people-oriented and customer-centric; you see your team leads and colleagues as your customers and you take pride in serving them well.
You have high ambiguity tolerance - you don't need a detailed brief to get started, and you're comfortable figuring things out as you go.
You are AI-first in how you work: you reach for AI tools instinctively to draft, research, organize, and move faster, not because you're told to but because it's how you operate.
You are highly organized and adaptive - you can hold many threads simultaneously and reprioritize without losing momentum when the ground shifts.
You are a fast learner who is genuinely curious about finance, markets, and how trading firms operate, even if you don't come from that world yet.
You are scrappy and resourceful - you've thrived in environments where the playbook didn't exist and you had to build it yourself.
You build strong working relationships quickly and communicate with clarity, warmth, and follow-through.

Preferred experience

3–5 years of professional experience in operations, project management, chief of staff, or a generalist role at a fast-moving startup or high-output organization (8 years max).
Demonstrated track record of managing multiple concurrent workstreams across stakeholders without dropping balls.
Hands-on, daily use of AI tools (ChatGPT, Claude, Copilot, or similar) to accelerate real work - not just experimentation, but integrated into how you operate.
Experience supporting recruiting processes: sourcing, scheduling, pipeline coordination, or candidate communication.
Strong written and verbal communication skills with the ability to synthesize ambiguity into clear action items and documentation.

Nice to haves:

Experience in or exposure to financial services, prop trading, or hedge fund environments.
Background as a founder, early startup employee, or chief of staff where you wore every hat available.
Comfort with light tooling and automation - building workflows in Notion, Zapier, Make, or similar platforms to eliminate repetitive work.
Familiarity with recruiting tools and applicant tracking systems (Greenhouse, Lever, Ashby, or similar).

Apply About employer

More about this job

Responsibilities

Coordinate recruiting and day-to-day team operations, including scheduling, travel, expenses, vendors, and operational documentation. Drive ambiguous special projects to completion, support senior leaders, align stakeholders, and use AI tools to accelerate workflows.

Requirements

The role seeks a highly organized, people-oriented operator with 3–5 years of experience, strong communication skills, and the ability to manage multiple workstreams in a fast-changing environment. Daily practical use of AI tools and recruiting coordination experience are preferred; exposure to financial services, automation tools, or applicant tracking systems is a plus.

Skills

Operations Coordination
Recruiting Coordination
Project Management
Stakeholder Management
Calendar Management
Travel Coordination
Expense Coordination
Vendor Management
AI Tools
Workflow Automation
Operational Documentation
Process Improvement
Written Communication
Verbal Communication
Prioritization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Operations
Recruiting
Sourcing
Candidate Communication
Pipeline Tracking
Project Management
Stakeholder Coordination
Calendar Management
Travel Coordination
Expense Coordination
Vendor Management
Artificial Intelligence
ChatGPT
Claude
Copilot
Workflow Automation
Notion
Zapier
Make
Applicant Tracking Systems
Greenhouse
Lever
Ashby
Financial Services
Prop Trading
Hedge Funds
Trading Firms
Operational Documentation

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