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National Bank of Canada

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Experience: Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
Posting language: English
Posted: Oct 6, 2026

Original job description

A career as an Executive Assistant within the Specialized Groups team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a positive impact through your organizational skills, attention to detail, and expertise in administrative management.
Your role

Proactively manage and optimize complex executive calendars, aligning priorities across multiple stakeholders.
Support leadership meetings, and committees, including the preparation of agendas, presentations, business communications, meeting documentation, and follow-up actions to ensure seamless execution and effective stakeholder engagement.
Coordinate business travel and key logistics, ensuring a seamless experience.
Manage expense reporting, approvals, invoices, and budget tracking while ensuring accurate financial records, compliant administrative processes, and well-organized documentation.
Act as a key liaison between the senior leaders and internal/external partners, fostering strong collaboration.
Coordinate onboarding, departures, and internal requests (IT access, tools, reporting), while handling confidential information with discretion.
Support the planning and execution of major events, client activities, and strategic initiatives.

Your teamThis position is within the Specialized Groups sector, providing broad exposure across the entire business area. The team is known for its collaborative and supportive environment, where colleagues work closely together to deliver high-quality results.
National Bank values continuous development and internal mobility. Our personalized training programs, based on experiential learning, help you master your role, expand your expertise, and support your professional growth.
Prerequisites

Completed post-secondary education and 3+ years of experience in an Executive Assistant or senior administrative role
Ability to manage high-volume, high-complexity priorities with autonomy
Strong proficiency with Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams)
Excellent organizational, communication, and prioritization skills
Strong sense of discretion, judgment, and professionalism
Proven ability to build relationships and collaborate effectively

Languages: French, English
Reason to require this language: you will need to work closely with our colleagues outside Quebec.
Required skills: Accountability, Artificial Intelligence, Collaboration, Confidentiality, Detail-oriented, Event Planning, Executive Administrative Assistance, Expense Reports, Learning Agility, Multitasking, Organization Skills, Proactivity, Relationship Building, Travel Arrangements

Your benefits
In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family such as:

* Health and wellness program, including many options
* Flexible group insurance
* Generous pension plan
* Employee Share Ownership Plan
* Employee and family assistance program
* Preferential banking services
* Involvement in community initiatives
* Telemedicine service
* Virtual sleep clinic

We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We value employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication are encouraged.

Making a bold move in a people-first environment
We’re a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on people’s lives. Our core values of partnership, agility, and empowerment inspire us, and inclusion is central to our commitments. We aim, wherever possible, to provide a barrier-free and accessible environment to all employees.

We strive to provide accessibility measures throughout the recruitment process within the limits of our available resources. If you require accommodations, feel free to let us know during our initial conversations. We welcome all candidates! What can you bring to our team?

Join us!

Apply About employer

More about this job

Responsibilities

Manage complex executive calendars, meetings, travel, expenses, and administrative processes for a Vice President and their teams. Serve as a liaison with internal and external partners, handle confidential information, and support onboarding, events, client activities, and strategic initiatives.

Requirements

Requires completed post-secondary education and at least three years of experience in an Executive Assistant or senior administrative role. Candidates should be proficient with Microsoft 365, able to manage complex priorities autonomously, and demonstrate strong organization, communication, discretion, judgment, and collaboration skills.

Skills

Accountability
Artificial Intelligence
Collaboration
Confidentiality
Attention To Detail
Event Planning
Executive Administrative Assistance
Expense Reporting
Learning Agility
Multitasking
Organization
Proactivity
Relationship Building
Travel Arrangements
Communication
Prioritization

Benefits

Health And Wellness Program
Flexible Group Insurance
Pension Plan
Employee Share Ownership Plan
Employee And Family Assistance Program
Preferential Banking Services
Community Initiatives
Telemedicine Service
Virtual Sleep Clinic

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Excel
PowerPoint
Teams
Executive Calendar Management
Meeting Coordination
Agenda Preparation
Business Communications
Meeting Documentation
Travel Coordination
Expense Reporting
Invoice Management
Budget Tracking
Financial Records
Administrative Processes
Confidential Information
Onboarding
Event Planning
Client Activities
Strategic Initiatives
Stakeholder Engagement
Internal And External Partnerships
Banking
French
English

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