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Added 3 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
…lived experiences of forced migration in Canada. The research assistant will be responsible…
Added 3 mins ago
UO
CUPE - Winter 2027 - TA - GEO2316
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Ottawa, ON · Marion Hall
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UO
Hospitality Coordinator
University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
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Added 3 mins ago
T
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- Full-time
Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.
Added 14 mins ago
UP
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LP
Student Research Assistant – Centre for Public Safety Applied Research (CPSAR)
Lethbridge Polytechnic
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- Internship
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Added 18 mins ago
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Added 18 mins ago
Office Administrative Assistant
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Added 18 mins ago
M
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7 plus years of related secretarial or administrative assistant experience
Added 18 mins ago
Branch Administrator - Temporary
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…branch leadership. The position serves as a key liaison with the Assistant Deputy Minister's Office, divisional partners, and other ministry stakeholders to support seamless service…
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Added 29 mins ago
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Assistant Store Manager - Sherway Gardens
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Toronto, ON · Etobicoke, ON
- Full-time
We are looking for an enthusiastic and keen individual to fill the role of Assistant Store Manager for our Lindt Chocolate Shop in our brand new location in Sherway Gardens. The ideal…
Added 29 mins ago
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Assistant Store Manager - Sherway Gardens
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We are looking for an enthusiastic and keen individual to fill the role of Assistant Store Manager for our Lindt Chocolate Shop in our brand new location in Sherway Gardens. The ideal…
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Added 44 mins ago
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Pharmacy Assistant - CPS
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Added 44 mins ago
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Pharmacy Assistant I - PT
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Added 44 mins ago
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Added 44 mins ago
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National Research Council Canada

Administrative Assistant

Ottawa, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 20, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Construction

Classification: AD-3

Tenure: Term

Duration: Various duration between one and three year

Language Requirements: Various language profiles (Bilingual Imperative CBC/CBC, BBB/BBB and/or English Essential)

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2026 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for an Administrative Assistant to support our Construction Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries.

Other duties associated with this research environment may include procurement, non-salaried worker coordination and time coordinator roles.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.

Experience in purchasing and/or procurement considered an asset.

Experience using the SAP system, or a similar ERP system, considered an asset.

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Various (Bilingual Imperative BBB/BBB, CBC/CBC, and English)

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
Ability to demonstrate flexibility with changing priorities, and to manage multiple competing priorities.
Ability to provide information, explain processes and respond to queries.
Ability to demonstrate accuracy and attention to detail.
Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
Ability to draft memos and correspondence considered an asset.

Behavioural competencies

Management services - Client focus (Level 2)
Management services - Communication (Level 1)
Management services - Initiative (Level 1)
Management services - Results orientation (Level 1)
Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services;

View all competency profiles

Compensation

From $49,665 to $65,854 per annum.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

In 2026, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
Relocation assistance will be determined in accordance with the NRC's directives.
A pre-qualified list may be established for similar positions for a one-year period.
Candidates who have Second Language Evaluation (SLE) test results with the Public Service Commission should include these results with their application.
Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
The incumbent must adhere to safe workplace practices at all times.
We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (25738) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 438-451-7673

Closing Date: 19 October 2026 - 23:59 Eastern Time

For more information on career tools and other resources, check out Career tools and resources

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides general administrative support to the Construction Research Centre, including coordinating meetings and travel arrangements. Additional duties involve preparing reports, maintaining filing systems, and assisting with procurement and time coordination.

Requirements

Candidates must have completed secondary school, with post-secondary education in administration considered an asset. Applicants require experience in administrative support services and proficiency with the MS Office suite.

Skills

Administrative support
Meeting coordination
Travel arrangements
Data entry
MS Office suite
Word
Excel
PowerPoint
Outlook
Procurement
SAP
ERP systems
Correspondence preparation
Filing systems
Time management
Attention to detail

Benefits

Pension plan
Health coverage
Dental coverage
Disability insurance
Life insurance
Bilingualism bonus

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Construction Research Centre
Procurement
SAP
ERP
Reliability Status
Bilingualism Bonus
Office Administration
Travel Claims
Data Entry
Correspondence
Reporting
Presentations
Hybrid Work
Public Service
Research and Innovation
Employment Equity
Professional Development

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