Office & administration jobs in Canada

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Added 6 days ago
TG
Administrative Assistant 03-26 (Halifax - 1 full-time position)
The Government of Nova Scotia
Halifax, NS
- Full-time
Must have a “can do”, results focused attitude and be a proactive problem-solver
Added 6 days ago
Receptionist - Gastroenterology
The Peterborough Clinic
Peterborough, ON
…experience while completing their administrative duties. Maintain office organization and patient flow while adhering to strict confidentiality policies is…
Added 6 days ago
Clinical Administrative Assistant - CAA0526
Hearing and Speech Nova Scotia
Antigonish, NS
Excellent working knowledge of Microsoft Office
Added 6 days ago
NR
Part-time Receptionist
Northern Roads Auto Group
Kawartha Lakes, ON · Lindsay, Ontario
- Part-time
Added 6 days ago
MD
Financial Management Transformation Program Consultant - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the…
Added 6 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 6 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 6 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 6 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Abbotsford, BC
- Full-time
Added 6 days ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Part-time
Must have a Certificate from a recognized training program which includes a practicum component
Added 6 days ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Part-time
Must have a Certificate from a recognized training program which includes a practicum component
Added 7 days ago
AT
Medical office assistant
Amani Travel Health Clinic
Vernon, BC
- Full-time
Added 7 days ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.
Added 7 days ago
GE
Administrative assistant
GFL Environmental Inc.
Saguenay, QC
- Full-time
Added 7 days ago
J
Administrative clerk
JobsMedia.io
Quebec, QC
- Full-time
Work and personal life balance: possibility of teleworking up to 4 days per week, flexible schedule, etc
Added 7 days ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 7 days ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON · North York, ON
- $25 to $27 CAD / hour
- Temporary
1 year of experience is preferred in dental office management or dental administration
Added 7 days ago
1
Assistant Office Manager - Apple Tree Dental for Kids Newmarket
123Dentist
Newmarket, ON
- $25 to $27 CAD / hour
- Temporary
1 year of experience is preferred in dental office management or dental administration
Added 7 days ago
1
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
- $35 to $38 CAD / hour
- Full-time
2 year of experience is required in dental office management or dental administration
Added 7 days ago
ME
Operations Supervisor
McDougall Energy Inc.
Timmins, ON
- Full-time
Added 7 days ago
AH
Health Information Management Professional I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 7 days ago
CK
executive assistant
Comfort Keepers
Surrey, BC
- Full-time
Added 7 days ago
BU
office assistant
Brandon University
Brandon, MB
- Contract
Added 7 days ago
VD
dental office receptionist
Vetech Dental Laboratories Ltd
Richmond, BC
- Full-time
Added 7 days ago
AT
medical office assistant
Amani Travel Health Clinic
Vernon, BC
- Part-time

Closed listing

National Research Council Canada

Administrative Coordinator

Ottawa, ON, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Closing date: Oct 3, 2026
Posting language: English
Posted: Sep 23, 2026

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Original job description

Archived listing. The details below describe a past opening.

Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Client Agreements and Intellectual Property

Classification: AS-2

Tenure: Continuing

Language Requirements: Bilingual Imperative BBB/BBB

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2026 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for a highly organized and proactive Administrative Coordinator to support our Client Agreements and Intellectual Property Branch (CAIP). The Administrative Coordinator would be someone who shares our core values of integrity, excellence, respect and creativity.

Reporting to the Team Leader, Business Operations Management, you will provide a broad range of administrative and operational support to the Branch, including coordinating the Executive Director’s calendar, correspondence, travel and action requests. You will support branch operations through time coordination, procurement activities, security badge coordination, training, briefing materials, meetings, and other administrative functions. You will also coordinate, track, and respond to requests, and support planning, reporting and information management (i.e., SharePoint Online) activities.

As the Branch’s primary administrative resource, you will provide guidance to managers and employees on administrative processes and corporate requirements; while helping to ensure the effective delivery of operations. You will contribute to the development, implementation, and continuous improvement of administrative practices, processes and systems in support of the Branch’s objectives.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Secondary school education according to provincial/territorial standards.

Preference may be given to candidates with a post-secondary degree or diploma in a field related to the position (i.e. business administration, accounting, commerce, etc.).

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

Significant* and recent** experience in providing a broad range of administrative services and operational support, including on processes, procedures, tools, and corporate requirements, to multiple clients, including senior managers (Directors and above);
Significant* experience interpreting, developing, implementing and/ or improving administrative policies, procedures, processes and practices within a federal government or comparable administrative environment;
Significant* experience in planning, coordinating, and delivering logistical support for meetings, events, and other organizational activities;
Significant* experience using Microsoft 365 applications, including Outlook, Word, Excel, SharePoint, and Teams, to support administrative and operational activities;
Experience managing documents, records, data, and reporting processes, including tracking information, consolidating and validating content, maintaining databases or repositories, performing data analysis and manipulation, and preparing reports and briefing materials.

*Significant experience refers to at least two (2) years of experience.
**Recent experience is defined as within the last three (3) years.

Condition of employment

Reliability Status For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

Solid knowledge of administrative, operational and financial policies, processes, procedures, systems, and reporting requirements within a large organization, preferably within a Canadian federal government context;
Solid knowledge of administrative best practices, with the ability to assess processes and recommend and implement improvements to enhance operational efficiency and service delivery;
Strong ability to plan, coordinate, prioritize and manage multiple competing priorities and deadlines in a fast-paced environment;
Ability to interact and communicate effectively with clients, staff and managers within the organization, both verbally and in writing, and to prepare clear, concise, and professional correspondence and briefing materials;
Ability to analyze, synthesize and present qualitative and quantitative information to support decision-making, planning and reporting requirements;
Ability to manage sensitive or complex issues by identifying risks, resolving problems, and coordinating appropriate responses.

Behavioural competencies

Management services - Client focus (Level 2)
Management services - Communication (Level 3)
Management services - Conceptual and analytical ability (Level 2)
Management services - Organizational and environmental awareness (Level 2)
Management services - Results orientation (Level 3)
Management services - Teamwork (Level 3)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $68,047 to $80,289 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

In 2026, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
Relocation assistance will be determined in accordance with the NRC's directives.
A pre-qualified list may be established for similar positions for a one-year period.
Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
The incumbent must adhere to safe workplace practices at all times.
We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (26089) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 3439906649

Closing Date: 2 October 2026 - 23:59 Eastern Time

For more information on career tools and other resources, check out Career tools and resources

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

About employer

More about this job

Responsibilities

Provide administrative and operational support to the Client Agreements and Intellectual Property Branch, including coordinating the Executive Director’s calendar, correspondence, travel, procurement, meetings, training, and briefing materials. Track and respond to requests, support planning and reporting, manage information in SharePoint Online, and improve administrative processes and systems.

Requirements

A secondary school education is required; a post-secondary degree or diploma in a related field is preferred. Applicants need at least two years of significant and recent administrative experience, including support for senior managers, process improvement, logistical coordination, Microsoft 365, and document, data, and reporting management; bilingual proficiency at BBB/BBB and Reliability Status are also required.

Skills

Administrative Coordination
Operational Support
Calendar Management
Correspondence
Travel Coordination
Procurement
Meeting And Event Coordination
Records Management
Reporting
Microsoft 365
Outlook
Word
Excel
SharePoint Online
Microsoft Teams
Process Improvement

Benefits

Bilingualism Bonus
Pension Plan
Health Coverage
Dental Coverage
Disability Insurance
Life Insurance
Office Closure At The End Of December

Visa sponsorship

Not detected in the job text

Keywords

Administrative Services
Operational Support
Business Operations
Client Agreements
Intellectual Property
Calendar Coordination
Correspondence
Travel Coordination
Procurement
Security Badge Coordination
Training Coordination
Meeting Coordination
Event Logistics
Briefing Materials
Information Management
SharePoint Online
Microsoft 365
Outlook
Word
Excel
Microsoft Teams
Document Management
Records Management
Data Analysis
Reporting
Administrative Policies
Process Improvement
Bilingual BBB/BBB
Reliability Status

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Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Administrative Assistant 03-26 (Halifax - 1 full-time position)

Receptionist - Gastroenterology

Clinical Administrative Assistant - CAA0526

Part-time Receptionist

Financial Management Transformation Program Consultant - Management Analyst 4

Health Unit Clerk, Various Programs

Health Unit Clerk, Various Programs

Health Unit Clerk, Various Programs

Health Unit Clerk, Various Programs

Unit Clerk

Unit Clerk

Medical office assistant

Administrative Assistant – Construction

Administrative assistant

Administrative clerk

Office Manager - Studio Dental Fairview Mall

Assistant Office Manager - 12853

Assistant Office Manager - Apple Tree Dental for Kids Newmarket

Office Manager - Vancouver City Centre Dental

Operations Supervisor

Health Information Management Professional I

executive assistant

office assistant

dental office receptionist

medical office assistant

Contact us

Advertised starting pay

Where work happens

Work requirements

Office & administration jobs in Canada