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Added 3 hours ago
ST
Executive Assistant
Strides Toronto
Scarborough Bluffs Park, ON
- $51,699 to $60,202 CAD / year
- Full-time
…operation of the offices of the VP, People & Transformation, VP, Finance & Administration and VP, Service Excellence including the timely coordination, preparation and follow-up of senior…
Added 7 hours ago
C
Executive Assistant
Clarity
Vancouver, BC
- $70,000 to $110,000 CAD / year
- Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 8 hours ago
RP
Senior Accountant- Financial Reporting
RECRUITMENT PARTNERS INC.
Calgary, AB
- Full-time
…Reporting to the Corporate Controller and working closely with the Assistant Controller, you will manage a portfolio of companies and oversee technical accounting, financial reporting, and…
Added 16 hours ago
AD
Quantity Surveyor / Estimator
ADL Design and Build Ltd
London, ON
- Full-time
Pay: £40,000 basic salary plus uncapped project bonuses. Illustrative total annual earnings of approximately £60,000, depending on eligible projects secured.
Added 16 hours ago
EB
Assistant controller
E.C. Boone Ltd
St. John's, NL
- From $55,000 CAD / year
- Full-time
- On-site
Added 16 hours ago
OC
Director, Strategic Programs
Ontario Centre of Innovation
Toronto, ON
- $130,000 to $148,000 CAD / year
- Full-time
Reporting to the Assistant Vice President, Strategic Programs, the Director, Strategic Programs will develop and execute strategies and tactical plans to achieve program and initiative…
Added 18 hours ago
Assistant Marketing Mgr - Coors Light
Molson Coors
Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 19 hours ago
EB
Senior Executive Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 20 hours ago
Executive Assistant to the Chief Project Development Officer, Pacific Link
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as an Executive Assistant to the Chief Project Development Officer, Pacific Link. The Executive Assistant will provide senior-level executive,…
Added 20 hours ago
N
Executive Assistant
Navacord
Toronto, ON
- $85,000 to $100,000 CAD / year
- Full-time
Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who…
Added 21 hours ago
Assistant Marketing Mgr - Coors Light
Molson Coors
Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 21 hours ago
FN
Scrum Master, IT Application Management
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President, IT Applications & QA
Added 21 hours ago
BO
Solutions Architect
Bank of Canada
Calgary, AB
- Temporary
Reporting to the Assistant Director, Banking Operations you will work closely with Scrum Teams to lead the development of Banking Operation technical solution architectures for various…
Added 21 hours ago
Executive Assistant
The City of Red Deer
Red Deer, AB
The City of Red Deer is currently recruiting for an Executive Assistant to fill a regular (permanent) full-time position. Reporting to the Executive Advisor - Enterprise Strategy,…
Added 22 hours ago
TR
Executive Assistant
The Royal
Ottawa, ON
- Full-time
Make an impact behind the scenes of healthcare leadership. As an Executive Assistant, you will provide high-level support to senior leaders by managing complex schedules, coordinating key…
Added 22 hours ago
UO
Team Lead, Administrative Services
University of Alberta
Edmonton, AB
- Full-time
…Operations, while providing direct supervision to the Executive Assistant to the Dean and Vice-Dean and the Administrative Coordinator…
Added 23 hours ago
MS
Consultant Conversion - Tech Admin Office II, NEX : Job Level - Associate
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an Administrative Assistant to support senior stakeholders and office operations through administrative coordination, onboarding, communications,…
Added 1 day ago
A
Assistant Controller
Aplin
Regina, SK
- Full-time
As they continue to grow, they are looking for an Assistant Controller who is excited to move beyond traditional accounting responsibilities and become a true business partner. This is an…
Added 1 day ago
L
Assistant Branch Manager - Office 1553
LendDirect
Kingston, ON
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 1 day ago
AF
Assistant Branch Manager - Office 1553
Attain Finance
Kingston, ON
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 1 day ago
Executive Assistant
Canada Infrastructure Bank
Toronto, ON
The Executive Assistant will be responsible for providing administrative support to the executive leader of our Commercial Infrastructure team. The core responsibilities will include…
Added 1 day ago
T
Executive Operations Lead
TextLayer
Remote, Canada
- $100,000 to $150,000 CAD / year
- Full-time
- Remote
The Executive Operations Lead is part executive assistant, part operations owner, and part cultural force. You'll be a key member of the exec team, keeping leadership moving, keeping the…
Added 1 day ago
Executive Assistant
Joseph Ribkoff
Dorval, QC
…career opportunities in Design, Operations, Sales, Marketing, Finance, IT and HR as well as in the Production and Warehousing…
Added 1 day ago
CC
Assistant Controller
Cardinal Capital Management
Winnipeg, MB
- Full-time
…As a result, we are seeking a motivated and detail-oriented Assistant Controller to support a broad range of compliance, governance, and financial administration…
Added 1 day ago
UO
ERP System Administrator - Information Technologies
University of Calgary
Calgary, AB
- Full-time
…enterprise resource planning systems, including Campus Solutions, Finance, Human Capital Management, Enterprise Learning Management, Interaction Hub, and related database and middleware…

Navacord

Executive Assistant

Toronto, ON, Canada

$85,000 to $100,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $85,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Experience: 7+ years of assistant experience for high-profile executives
Posting language: English
Posted: Oct 9, 2026

Original job description

WHY THIS ROLE MATTERS:

Navacord is seeking a highly organized, proactive, and creative Executive Assistant to support our President, Benefits Consulting & Financial Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys being in office with colleagues while managing multiple priorities, and brings strong creative PowerPoint skills, project coordination, excel and communication skills to the table.

WHAT YOU’LL BE RESPONSIBLE FOR

Administration

Coordinate logistics for C-Suite Executive meetings, including preparing materials such as advanced PowerPoint presentations, and organizational charts & spreadsheets.
Prepare, format, and deliver board-level business reports and presentations using advanced Excel and PowerPoint skills.
Run reports and prepare summaries of workforce data for Executive Leadership Team meetings and Benefits Consulting & Financial Services Team meetings.
Provide comprehensive administrative assistance, supporting all aspects of the President’s initiatives.
Handle confidential information with discretion and professionalism.

Meeting & Event Coordination

Attend prospect meetings, capture detailed notes, and synthesize key takeaways for executive review and follow-up.
Assist in planning events, town halls, and leadership offsites.
Understand requirements for each event to plan with attention to budget and time constraints.
Research vendors (catering, decorators, musicians, etc.) and choose the best combination of quality and cost.

Personal Support

Assist the President with personal tasks and appointments as needed.

Calendar Management

Schedule internal and external meetings and conference calls for the President
Liaise with executive assistants to handle requests and queries from senior executives.
Coordinate and book travel arrangements.

Office Management

Arrange passcards and greet any visitors to our office.
Open, review and distribute daily mail as well as prepare and oversee mailings/couriers.
Various office administrative tasks.

WHAT YOU BRING TO THE ROLE

7+ years of assistant experience for high-profile executives
Previous experience working within the insurance industry is an asset
Excellent communication (verbal and written) skills with a strong attention to detail
Diplomatic with ability to exercise confidentiality
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and as part of a team, with a strong sense of initiative and accountability
Advanced proficiency in PowerPoint (designing executive-level presentations) & Microsoft Excel (pivot tables, charts, formulas) and is required.
Strong project management skills with the ability to manage multiple priorities and deadlines.
Demonstrated experience preparing board reports and executive presentations.
Strong note-taking and synthesis skills, with the ability to distill complex meeting discussions into actionable summaries.

WHAT WE OFFER:

Health and Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional PTO available

This is for a new role.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and personal support to the President, including calendar and travel management, executive meeting coordination, and preparation of board-level reports and presentations. Coordinate events and office operations, attend prospect meetings to capture and summarize key takeaways, and handle confidential information with discretion.

Requirements

Requires 7+ years of assistant experience supporting high-profile executives; insurance industry experience is an asset. Candidates need advanced PowerPoint and Excel skills, experience preparing board reports and executive presentations, strong communication and organizational abilities, and the capacity to manage multiple priorities independently and collaboratively.

Skills

Executive Support
Calendar Management
Meeting Coordination
Event Planning
Travel Coordination
Microsoft Excel
Board Reporting
Project Coordination
Project Management
Note-Taking
Information Synthesis
Written Communication
Verbal Communication
Confidentiality
Organization

Benefits

Health Benefits
Dental Benefits
RRSP Match Program
Bonus
Hybrid Work Environment
Paid Vacation Time
Sick Days
Additional Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
C-Suite
Executive Leadership Team
Benefits Consulting
Financial Services
Insurance
PowerPoint
Microsoft Excel
Pivot Tables
Charts
Formulas
Board Reports
Executive Presentations
Workforce Data
Organizational Charts
Calendar Management
Travel Arrangements
Meeting Coordination
Event Planning
Vendor Research
Project Management
Note-Taking
Confidential Information
Office Management

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